Migrating employee email to Microsoft 365

Revision State: Published
Most recent version: Yes

A secure, reliable experience that provides email and calendar together, in one place

 

Motivation behind the change

Gears turning

The Microsoft 365 employee email investigation recommendation to proceed with a staged migration of the majority of employee email to the Microsoft 365 cloud environment was approved in early 2020. Visit the project website to learn more.


Relationship to other Microsoft 365 projects

Connected nodes

 

N/A


Audience(s) impacted

Audience of people
  • All students​​ moving to new tenant
  • All employees and graduate students migrating to Microsoft 365 email

Known impacts

Change

Students

  • Some work to prepare email accounts for migration to new tenant

Employees

  • Some pre-/post-migration work to prepare email accounts

Shared and generic mailboxes

  • Some pre-/post-migration work

Benefits of the change

Checkmark

Students

  • Opportunity for enhanced collaboration with employees, both course or employment related

Employees

  • Ability to leverage collaboration and productivity tools with students and/or other employees
  • Access to enhanced functionality available through Microsoft 365 suite of apps and services

All users

  • Standardized email environment for personal and shared/generic mailboxes
  • Improved / streamlined end user support
  • Enhanced security
  • Cost savings

Risk of not completing the change

Danger symbol
  • Ongoing risk and complexity of supporting multiple email platforms
  • Risk of out-of-date email technology unless upgrade projects are completed periodically
  • Less robust email security

Important date(s)

Timeline
  • TBD: Complete migration of generic mailboxes
  • May 2021: Complete migration of shared mailboxes
  • March 2021: A small number of remaining employee accounts will be migrated to Office 365 March 24 and 25
  • December 2020: Faculty and students who are both students and employees migrated to Office 365 email
  • August 2020: Academic Support Units migrated to Office 365 email
  • May 2020: Students migrated to new tenant

Project resources

Project management

Project contact(s)

Information phone