Records relating to the management of the university's information and cultural resources and systems
| Title | Freedom of information and protection of privacy consultations |
|---|---|
| Location | Secretariat |
| Legal authority | University of Waterloo Act, 1972; Freedom of Information and Protection of Privacy Act |
| Information may include | Name, email address, telephone number, subject of consultation, various types of personal information depending on the nature of the consultation |
| Uses | To provide advice or guidance on matters related to freedom of information and protection of privacy |
| Users | Secretariat staff |
| Individuals in bank | Students, faculty, staff |
| Retention | To be determined |
| Disposition | To be determined |
| Title | Freedom of information and protection of privacy requests |
|---|---|
| Location | Secretariat |
| Legal authority | University of Waterloo Act, 1972; Freedom of Information and Protection of Privacy Act |
| Information may include | name, email address, telephone number, record of payment, subject of request of complaint, various types of personal information depending upon records requested |
| Uses | To process access requests or investigate privacy complaints under the Freedom of Information and Protection of Privacy Act |
| Users | Secretariat staff |
| Individuals in bank | Faculty, staff, students, public |
| Retention | To be determined |
| Disposition | To be determined |
| Title | Integrated library system (Trellis) |
|---|---|
| Location | Libraries (records of patrons using the RACER interlibrary loan system are stored on a University of Toronto server) |
| Legal authority | University of Waterloo Act, 1972 |
| Information may include | Name, student number, address, email address, telephone number, patron barcode, faculty, patron borrower type (e.g. undergraduate student, community borrower), current and historical records of items signed out, fines owing and paid |
| Uses | To manage access to and borrowing privileges of patrons of those libraries in the tri-universities group |
| Users | Library staff |
| Individuals in bank | Faculty, staff, students, community borrowers of University of Waterloo, University of Guelph, and Wilfrid Laurier University |
| Retention | To be determined |
| Disposition | To be determined |
| Title | Special collection donation files |
|---|---|
| Location | Library: rare books and special collections |
| Legal authority | University of Waterloo Act, 1972 |
| Information may include | Name, address, telephone number of donors and researchers, educational history, and research interests of researchers, description of donation and monetary appraisal |
| Uses | To document the acquisition, arrangement, description, appraisal, preservation and provision of public access to private records acquired by the library |
| Users | Library staff |
| Individuals in bank | Donors, researchers |
| Retention | To be determined |
| Disposition | To be determined |