Records relating to the management of the university's information and cultural resources and systems

Title Freedom of information and protection of privacy consultations
Location Secretariat
Legal authority University of Waterloo Act, 1972; Freedom of Information and Protection of Privacy Act
Information may include Name, email address, telephone number, subject of consultation, various types of personal information depending on the nature of the consultation
Uses To provide advice or guidance on matters related to freedom of information and protection of privacy
Users Secretariat staff
Individuals in bank Students, faculty, staff
Retention To be determined
Disposition To be determined
Title ​Freedom of information and protection of privacy requests
Location Secretariat
Legal authority University of Waterloo Act, 1972; Freedom of Information and Protection of Privacy Act
Information may include name, email address, telephone number, record of payment, subject of request of complaint, various types of personal information depending upon records requested
Uses To process access requests or investigate privacy complaints under the Freedom of Information and Protection of Privacy Act
Users Secretariat staff
Individuals in bank Faculty, staff, students, public
Retention To be determined
Disposition To be determined
Title ​Integrated library system (Trellis)
Location Libraries (records of patrons using the RACER interlibrary loan system are stored on a University of Toronto server)
Legal authority University of Waterloo Act, 1972
Information may include Name, student number, address, email address, telephone number, patron barcode, faculty, patron borrower type (e.g. undergraduate student, community borrower), current and historical records of items signed out, fines owing and paid
Uses To manage access to and borrowing privileges of patrons of those libraries in the tri-universities group
Users Library staff
Individuals in bank Faculty, staff, students, community borrowers of University of Waterloo, University of Guelph, and Wilfrid Laurier University
Retention To be determined
Disposition To be determined
Title Special collection donation files
Location Library: rare books and special collections
Legal authority University of Waterloo Act, 1972
Information may include Name, address, telephone number of donors and researchers, educational history, and research interests of researchers, description of donation and monetary appraisal
Uses To document the acquisition, arrangement, description, appraisal, preservation and provision of public access to private records acquired by the library
Users Library staff
Individuals in bank Donors, researchers
Retention To be determined
Disposition To be determined