PhD Progress Report

NOTE: As of 2021, the WLU FGPS has created a new PhD progress report format. Please refer to the the report template on their website. 

For Waterloo students, please refer to the format provided by Waterloo'sGraduate Studies. If none is available. Please use the following report noted below (a printable copy is available in the PDF version of this handbook).

• It is the student's responsibility to ensure that this report reaches the director on time and that the appropriate signatures are included.
• No later than April 15, each PhD student completes parts A1- A6 electronically and then submits this report to the supervisor.
• The supervisor completes parts B1- B7 and then submits the entire report to the other committee members for comment and evaluation (C1). If a supervisor has not yet been established, the director or graduate officer must complete Part B.
• No later than the end of May, the supervisor and committee meet to review and sign the full report with the student (Part C).
• The supervisor forwards the fully reviewed and signed report to the director for signature (Part C).
• The director provides a copy of the full report to the student and the supervisor, retains a copy forthe departmental file, and files the full, original report with the Office of Graduate Studies.

*Late submission of this progress report may result in a delay of the student’s financial support.

Student:

ID #:

Dept.:

Date of entry into program:

Respond to the following questions and then forward this report to your supervisor:

A1. Details of progress made since the last report (or toward meeting degree requirements since beginning the program if this is the first report), e.g., courses completed; comprehensive examination preparation, writing, or oral defense; thesis proposal, research, chapters written or revised.

A2. Indicate all scholarships that you have applied for and those you've been awarded since last May  1(or since entry into program, if this is your first progress report). Differentiate between “applied for” and “awarded,” and provide dollar values for those awarded.

A3. List any conference presentations and publications you have made since last May 1 (or since entry into program, if this is your first progress report). Differentiate between “refereed” and “non- refereed,” also between “invited,” “contributed”, etc.

A4. Indicate your teaching responsibilities since last May 1 and comment on the progress you've made in your development as a teacher.

A5. List your specific goals for the next year (e.g., program requirements (courses, comprehensive examination, thesis, etc.). Indicate the expected dates for their completion.

A6. What is the anticipated date (month/year) for the completion of degree requirements?

Complete each section that is relevant to the student’s stage in the doctoral program.

B1. How often did you, as supervisor, meet with the student over the last reporting period: [ ] monthly [ ] once per term [ ] once per year [ ] other (specify):

B2. How often did the supervisory committee as a whole (if established) meet with the student over the last reporting period: [ ] monthly [ ] once per term [ ] once per year [ ] other (specify):

B3. The comprehensive requirement was completed on (date): OR I have discussed the comprehensive exams with my student and they are expect to complete this
requirement by (date):

B4. The language requirement was completed on (date): OR I have discussed the language requirement with my student and they expect to complete this
requirement by (date):

B5. The public presentation requirement was completed on (date); OR, I have discussed the public presentation requirement with my student and they expect to
complete this requirement by (date):

In the comments section (B10), please justify, if necessary, any expected date of completion that exceeds the deadline for your program.

B6. Supervisors should respond to a draft of the PhD thesis in a timely fashion. Please answer the following only if draft research was submitted by the student during the year.

B7. Comment on progress made in accomplishing goals set out in last report (or toward meeting degree requirements since beginning the program if this is the first report). Refer to the attached student report.

B8. Comment on specific goals for the next interval of months:

B9. Anticipated date for the completion of degree requirements (mo./yr.):

B10. Additional Comments:

C1. Evaluation of overall progress since last report: [S] Satisfactory [M] Marginal* [U] Unsatisfactory*

*If progress is deemed marginal or unsatisfactory, include here a detailed explanation of what must be accomplished over the next 6 months in order to remedy the situation 

This completed report has been seen by me and (check one:)

[ ] I see no need to append additional comments.
[ ] I am appending additional comments (as section D).

Student’s Signature:

Date:

Assoc. Chair, Grad (or Grad Officer) Signature:

Date:

Joint Director’s Signature:

Date:

The Director files the report with the Office of Graduate Studies, ensuring that a copy of the full report is sent to the student, supervisor, and departmental file.