Web Advisory Committee Minutes - April 19, 2023

The minutes of the February 15, 2023 Web Advisory Committee meeting were accepted as distributed. No business arising.

• Nothing at this time.

• The committee welcomed new members;
  • Netzach Straker - Environment Computing, Mapping, Analysis & Design
  • Kaitlin O'Brien - School of Accounting and Finance
  • Thanked Don again for all of his work on this committee

1. Digital accessibility project update - (Greg Smith & Iva Badjari)
   • Greg & Iva were happy to announce that the Digital accessibility tool has now been approved. anticipate that a decision will be made by July.
   • The logistics of the roll out will be announced - more to follow from Greg.
   • Action item: Greg to end out the RFP to the WAC group.

Development update:

• WCMS 3.2.2 was released just before the winter break. Full release notes are on the Web Resources site, but it was a hotfix release for an issue with the display of contacts that shipped with 3.2.1, so there were only a couple of theming-related changes.
• Focus points in the current sprint include:
  • Fixing issues with syncing profiles from contacts
  • Theming for background options for sections
  • Shipping publication reference (BibCite) functionality!
• WCMS 3.2.3 is expected to ship sometime in the next couple of weeks, once the publication reference work has passed final QA testing
• Note that migration from WCMS 2’s bibliography content type to publication references is expected to ship at a later date
• Drupal core security release today – minor enough that we will just ship with our next release

Training and Support update:

• Content maintainers – 30
• Site Managers – 8
• WCMS 2 Web Forms - 7
• Fundamentals - 50
• WCMS 3 Web Forms – 20

Sarah is working on WCMS 3 Essentials: Level 1 and will have it ready very soon! Kudos to her and the LEARN working group for this progress!

If you have questions about the new course, you can reach out to Sarah Cooper directly.

Migration update:

WCMS stats:

• 1080 sites currently on the WCMS. 38% of the sites are live on WCMS 3 (412 sites that’s +55 since the last WAC meeting)
• 235 sites are currently eligible to migrate
• 70 sites have migrated and are waiting for launch requests from the Website Lead.
• 91 Single page sites (ineligible for migration)
• 55 Conference sites (ineligible for migration)
• 32 Publication sites (ineligible for migration)
• 160 sites are being reviewed for eligibility either because of customized content, size, bibliographies, or French and Chinese content.

Reminder: Migration ineligibility = customized content types, bibliographies, French and Chinese sites

• 89 sites have migrated so far this term. 72 sites remediated by our team so far this term
• 25 new sites created (some were staging sites for manual migrations)
• 128 training sites created
• 96 sites launched so far this term.

13 migrated sites still sitting in the RT queue waiting for launch dates

17 sites scheduled so far in the Spring. Of those, 6 are faculty sites and 6 are departmental/schools.

What’s new

Winter/spring 2023 WCMS 3 pause

• Site migrations: Paused from Monday, April 24 - Friday, May 12.
• New site creations: Paused from Friday, April 28 - Friday, May 12.
• Training site creations: Paused from Monday, May 1 - Monday, May 8.
• Site launches: Paused from Friday, April 28 - Monday, May 15. The last day to launch a site is Thursday, April 27. The first day to launch a site is Tuesday, May 16.

Migration process page on Building the next WCMS site

Spring term: we have nine co-ops, including three returning. Largely focused on sites tied to the academic calendar. Arts, Environment, Health, Engineering, Math and Science all have their tentative migration days selected.

Reminders

Spring term starts May 8

If you are looking for casual staff to help with your migrations, please let Charlotte know as she may know of former WCMS students looking for opportunities. Some faculties have hired former co-ops for a few hours a week (often 6) to help prepare sites for migration and remediate afterwards with great success.

Kudos

Michelle @ F of Health for their departmental site Recreation and Leisure Studies

Erica @ F of Eng. For launching their departmental site Mechanical and Mechatronics Engineering

Elizabeth @ F of Arts for their departmental site Anthropology, honourable mention to Arts faculty and staff resources

Migrations of the month:  School of Social Work, IST

Notable sites:

Waterloo at 100, Conrad Grebel University College

1. The topic of expanding the options on tracking cookies when visiting the UW website, options to opt out etc.
   • It was indicated that this work is ongoing, it is coming along nicely just putting everything in order. 

Adjournment at 3:48 p.m.