Time Entry FAQ

• You can only enter hours into Workday as early as your start date. Check the start date listed in your worker profile.
• The Time Entry system gets locked during payroll processing and you will receive an alert if you attempting to enter hours during this time. Time entry is locked for monthly staff Thursday the week before the pay week and for bi-weekly employees Monday of pay week at noon. Time entry re-opens the day before the pay date and any hours entered at that time will be paid on the next pay run.

If you have multiple casual positions, when hours are submitted for one position, any hours entered for other positions are also submitted. There is no limit to the number of times you can submit hours if additional hours have been added that need to be approved. Any hours that have already been approved will not go for approval again, unless something has changed.

Because the time entry system requires hours to be approved by week, it is best practice to submit hours at the end of each week to streamline the process.

In the Time Entry screen, click on the time block you want to correct. Make your corrections and resubmit the hours for that week. Hours corrected after they have already been paid will show as an adjustment on the employee’s next pay.

No. Hours that are entered on another position will only go to the manager listed for that position. If the hours have been submitted already, they will not go for approvals again, even though the summary page shows all hours for that week. If the hours are entered and have not been submitted, when you submit your hours for the week, it will also submit the additional position’s hours, which will go to the applicable managers for each position. When an employee has multiple positions, it is important that the correct position is selected from the drop down menu when entering hours so that they route to the correct manager for approval.

No, only the hours will be charged to the override account. All associated benefits (vacation pay, employer taxes, etc.) will remain charged to the default account. If this is an issue, an additional job can be added with a different cost center associated with it to allow all earnings and associated benefits and costs to be charged to a separate account.

Overtime will be applied to the Position where the Time Entry hours take the employee over the 44 hour threshold in a week.

The end employment date does not terminate employment but is used for reporting and mass termination actions by the HR Administration team. If you are entering time for an employee whose end employment date has passed, the time entry will still be passed to payroll for processing.