Beneficiary Change

Beneficiary change

The following steps will walk you through updating your beneficiary(s).

1. On the Workday homepage, click View All Apps to go to Benefits and Pay under Personal.

2. Click Benefit Elections under Benefits.

3. Click the Change Benefits button

4. From the Change Reason options, select Beneficiary Change.
5. Click the Calendar icon to enter the effective date of this change.

5. Click Submit without attaching anything to continue on to view your life insurance coverage.

6. Click the Open option on the pop-up window.

7. Click Let's Get Started to continue on to update/view your tobacco use. 

8. Review your tobacco use and click Continue.

9. Click Continue again to go to the benefit plans page. 

Note: No changes are completed at this point. If you navigate away from this task, it will be saved in your Workday inbox for you to complete and submit from there.

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Life insurance beneficiary designations

10. Click Manage under the Basic Life plan. 

11. Click Confirm and Continue to go to the beneficiary screen.

Note: If you are electing to increase life insurance, you will need to complete an Evidence of Insurability form to be sent to Sun Life to determine eligibility. To do this, cancel the changes started here (from your inbox, click the gear icon to select Cancel) and select the Elect or Change Life Insurance benefit event. The form will be sent to your Workday inbox when this benefit event is selected and completed.

12. Click the + in the beneficiary table to add additional beneficiaries or the - to remove them.
13. Click the menu prompt and select Add New Beneficiary (do not select Trust) if you have not set them up as a beneficiary yet, or Existing Beneficiary if you have already entered their information. 

14. On the Add New Beneficiary screen, enter the following information:

• Relationship

• Name

• Address 

• Phone number

For a Trust (i.e. minor child under 18), enter as follows:

• First Name: John Doe in trust for
• Last Name: Minor child full name 

Note: All relationship/contact information should be for the adult trust. Each trust needs a separate record. If naming an Estate, First Name: Estate of; Last Name: John Doe

15. Once your beneficiary is listed, enter the Percentage amount. 

Note: Percentages must equal 100 for each plan.

16. Repeat the process for any additional or secondary beneficiaries. 

Note: Secondary beneficiaries are optional and can be listed as a back-up in case the primary beneficiary is deceased.

17. Click Save and repeat steps 12-16 for each life insurance plan elected. 

Note: Beneficiaries and percentages must be the same across all Basic Life insurance plans, i.e. if 50/50 for 1x basic life, additional basic life must be the same 50/50 split. Optional Life beneficiaries will automatically default to the Basic Life beneficiary designations.

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Pension beneficiary designations

If you are a member of the pension plan, you will see the Pension Plan displayed on your manage benefits screen. If you are not eligible, the plan will not be displayed. 

18. Click Manage under the Pension plan. 

Note: If you are eligible for this plan and would like to opt in, cancel the changes started here (from your inbox, click the gear icon to select Cancel) and select Pension Enrolment as the Benefit Event Type.

19. Click Confirm and Continue to proceed to the pension beneficiary designation screen.
20. Click the + in the beneficiary table to add beneficiaries or the - to remove them.
21. Click the menu prompt and select Add New Beneficiary (do not select Trust)if you have not set them up as a beneficiary yet, or Existing Beneficiary if you have already entered their information. 

22. On the Add New Beneficiary screen, enter the following information:

• Relationship

• Name

• Address 

• Phone number

For a Trust (i.e. minor child under 18), enter as follows:

• First Name: John Doe in trust for
• Last Name: Minor child full name 

Note: All relationship/contact information should be for the adult trust. Each trust needs a separate record. If naming an Estate, First Name: Estate of; Last Name: John Doe

23. Once your beneficiary is listed, enter the Percentage amount. 

Note: Percentages must equal 100 for each plan.

24. Repeat the process for any additional or secondary beneficiaries, noting that a spouse must be listed as the primary pension beneficiary if applicable. If you would like to name someone other than your spouse as a primary beneficiary, you must complete a Spousal Waiver form and send it to HR in EC1. 

Note: Secondary beneficiaries are optional and can be listed as a back-up in case the primary beneficiary is deceased.

25. Once changes are complete, click Save. 

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Review and Sign 

26. Once changes have been made to all applicable plans, click Review and Sign at the bottom of the screen. 

Note: Changes are not finalized until this step is completed.

27. Review your changes and scroll down to select the I Agree checkbox.

28. Click Submit.
29. This next page presents a summary of your benefit elections for your reference only. You may choose to print or save this page or just click Done. Do not send this page to Human Resources.

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INBOX TASKS

Wet signatures are required for legal purposes for any beneficiary changes. Navigate to your Workday inbox to find the Review Documents tasks.

30. Click the PDF beneficiary document to print and sign. The original form with wet signatures must to be sent to Human Resources in EC1. Forms should be received in HR within 30 days of change. 
31. Once sent, click I Agree and Submit at the bottom of each inbox form task to complete your benefit changes. Make sure to repeat this process for all Review Document tasks in your inbox as applicable - there should be no tasks left in your inbox when you are done. 

Note: Pension and Life Insurance each have their own beneficiary designation forms. The forms will only be sent to you if you make a beneficiary change to the associated plan.

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