Who has access to these reports?
Time Entry Data for My Organization – Timekeepers and Managers
Time Entries for Manager Approval – Managers
Time Entries to Approve for My Cost Center – Cost Center Signing Authorities
How do I access these reports?
The reports that are applicable to you will be located under the View menu option in the Team Time application. The report names can also be typed into the Workday search bar for easy access.
Are Principle Investigators (PI) able to view the approval reports?
The approval reports are generated from time entry approvals awaiting action in an individual’s Workday inbox. If the time entry has a cost center override and the PI is the signing authority on the account that was entered, they will receive an approval action in their Workday inbox and will be able to view the approval report. Office of Research will also be able to view these reports when there are time entry approvals in their Workday inbox.
How am I supposed to remember what details were in the report, i.e. rate, cost center?
The report can be exported to excel by clicking the excel icon on the top right of the table OR you can duplicate your browser window by right clicking on the browser tab and selecting “Duplicate”. This will allow you to have the information viewable in another window to reference while you are working.
Do I have to flip back and forth from the report to my Workday inbox in order to approve hours?
No. You can complete the approvals directly from the report. For more information, please view the Approve Time for Casual Staff user guide.
If an employee has multiple positions, will they all display in the reports?
Yes, you will be able to see all positions for which you are listed as the timekeeper. If you are approving time, you will see the position to which the time is associated.
Can we add start and end dates to the report for Time Entry Data for My Organization?
Unfortunately, we are unable to provide access to start and end dates at this point in time.
Will the reports include student IDs?
The reports will not contain student IDs or information on student positions. They will only contain information for casual employees.