February 27 Agenda and Meeting Minutes

Be it resolved that the Executive approve of the Agenda 

Motioned: Representative, Zohdy and Seconded: Director, Seedat 

Motion carries unanimously 

Be it resolved that there were no meeting minutes to approve 

Motioned: Director, Mughal and Seconded: Director, Dao 

The Vice Presidents welcomed the new Director of EDI and Health Science/Studies Representative.  

VP, DeSouza reported on behalf of President, Mistry that the 2024-2025 General Elections will be taking place between March 18 – March 26th.  

VP, DeSouza has created the new office hours schedule. It has been uploaded to the AHSUM MS Teams channel. If any executive members have any conflicts with their office hours shifts, they should let VP, DeSouza know as soon as possible. 

VP, DeSouza reported that AHSUM will be going ahead with providing the Grad Formal Committee $1,500 based on a majority vote from the executive team.  

VP, Szajbely reported on the outcome of the Involvement Fair event. The event was on February 7th. Every booth except Black Medical booth showed up. There was good feedback about the event overall. In the future, if executive members are not able to attend an event, executives should let the person planning the event know. Success of events relies on support from the whole executive team.  

VP, Szajbely reported on the co-op council meeting. There is a meeting on Thursday with CEE, WUSA representatives, and faculty representatives. Topics being covered are salary transparency, Waterloo Works algorithm, the whys behind policies, and more. VP, Szajbely would like to know if the executive team have any other topics they would want addressed at the meeting. VP, Halley would like for there to be some discussion about the ‘for my program’ section on WaterlooWorks because a lot of times, jobs under that section are not relevant to a student’s program. In March, someone from the co-op department will join an AHSUM meeting. AHSUM will have further opportunities for discussions about co-op during that future meeting.  

VP, Szajbely reported on the upcoming Bites and Insights event. The event will be bumped to March 11 from 12:00 p.m. to 4:00 p.m. in EXP 1686. There is a plan to book out the grad seminar room and provide good catering. The current idea is to have Ennio’s cater the event. VP, Szajbely will need the program representatives to contact advisors so that advisors can communicate with instructors to inform them of the event. VP, Szajbely will send an email template to the Representatives to send to the academic advisors tomorrow.  

VP, Halley reported on the Valentine’s Day event funds. Sales were very successful. 90 out of 100 candy bags were sold. All roses were sold out. AHSUM made $770. AHSUM spent $936 on the event. AHSUM is giving some of the money earned from the event to the Rehab Sciences Club. AHSUM started selling candy grams for a discounted price mid-way through the event. In future, that call should be run by VP, Halley or President, Mistry since it is a financial decision.  

VP, Halley reported on internal events reimbursement. All executive members who attended the internal event earlier in the week should try to complete the reimbursement form by the end of the week. VP, Halley explained the process of filling out a reimbursement form for executive members who have never filled out the form before. When executive members are submitting the form, they should send an email to President, Mistry, VP, Halley, and VP, DeSouza. Both receipts from yesterday’s internal event should be submitted. VP, Halley would like to send all the forms in one email to WUSA. Typically, reimbursement responses take a week. Executive members will get an email when their cheques are available. Executive members need to bring a piece of ID with them when picking up their cheque.  

Director, Dao reported that Representative, Bansode and Director, Sidhu need to send their headshots and mini bio so that their introductions can be posted on the AHSUM Instagram page. 

No report from Director, Seedat. 

No report from Director, Mughal.  

No report from Director, Sidhu. 

Director, Jalili reported on the Mystery Bus event. AHSUM needs to vote on an event. The event could occur on March 23. The date could also be Sunday, March 24 to avoid the event conflicting with the March Break Open House. AHSUM would be subsidizing the cost of tickets. AHSUM would have all students fill out a waiver if they are attending the event. AHSUM would designate a time that the bus would be leaving from the event. Grad Formal will be coordinating the selling of Grad Formal tickets in the AHSUM office next week. Updates will be provided about how ticket sales will work. AHSUM members will have to fill out a form on behalf of individuals coming to purchase a ticket. The polaroid event is tomorrow. Director, Jalili has already had some executive members agree to help out during the event. AHSUM will be checking WatCards to see if the WatCard says Health or AHS. All other students will be charged $1.00 to get a photo. A pottery painting night will be the next event to follow the polaroid event. More information about the event will follow.  

Representative, Zohdy reported that some name changes are occurring in RLS. In SPHS meetings, it was discussed that HLTH 335 will be made mandatory for Public Health students in the future.  

Representative, Lam reported on the next AHSUM internal event. Representative, Lam gathered some ideas from the executive team. Based on the majority interest from the executive team, AHSUM will go do a Pottery Painting event on March 18 at 5:45 p.m. 

Be it resolved that the Chair adjourns the meeting at 06:54 pm. 

Motioned: Director, Jalili and Seconded: VP, Szajbely 

Motion carries unanimously