February 6 Agenda and Meeting Minutes

Regrets: 

Preliminaries 

Call to Order

President, Mistry called the meeting to order at 05:46 p.m. 

Highs and Lows 

High and lows will not be recorded since they are personal reflections.

Regular Agenda 

Approval of Agenda 

Be it resolved that the Executive approve of the Agenda 

Motioned: Representative, Zohdy and Seconded: Representative, Sahni 

Motion carries unanimously

Approval of Meeting Minutes 

Be it resolved that there were no meeting minutes to approve 

Motioned: VP, Szajbely and Seconded: Director, Seedat 

Motion carries unanimously 

Reports of Officers 

President 

President, Mistry reported on cleaning the storage units. The same when2meet that was sent out to the team for the month of February will be used to determine when the team is available. 

President Mistry, reported on lounge project. 

President, Mistry reported on the AHSUM by-election results. The next EDI director is Roopneet Sidhu. AHSUM will know who the Health Sciences/Studies representative is by the end of the day. The new executive members will have to be scheduled for office hours. VP, DeSouza will reach out to the new executive members to determine their availability for office hours.  

VP of Internal Affairs 

No report from VP, DeSouza. 

VP of Education 

VP, Szajbely reported on the AHSUM involvement Fair event. So far, only 3 excutive members have signed up for slots to support the event. All 12 booths that AHSUM contacted have been confirmed. There will be a table for sweater sales. There will only be cash payments in the office for snacks tomorrow. The square will be taken to EXP for sweater sales. 

VP of Finance 

VP, Halley has not received much input from the team about internal events. The two ideas thrown around were going out for a meal and pottery painting. Another possible idea for the future is going to a trampoline park. AHSUM will go to Charcoal Steakhouse and use the internal events when2meet to decide when the internal event will take place. All executive members attending the internal event will submit an individual cheque request form to get reimbursement. After reading week, the executive team can discuss a March internal event.  

VP, Halley reported that a grocery gift card will be given away first as an AHSUM giveaway. The winner must be able to come pick up the gift card in person from the AHSUM office and show proof of WatCard.   

Directors 

No report from Director, Dao 

No report from Director, Seedat. 

No report from Director, Mughal. 

Director, Jalili reported on Grad Ball. The Grad Ball Committee in the process of figuring out costs associated with the Grad Formal event. The committee is seeking funding from AHSUM. Director, Jalili has put together a document summarizing proposed cost breakdowns. The committee is planning to charge $60 per ticket to be able to account for costs. The anticipated number of guests is 250 to 300 people. There are a lot of vendors that need to be covered (DJ, Photobooth, cost of meal for volunteers, DJ, and photographers). AHSUM will vote next week on the Grad Formal funding. VP, DeSouza will send a poll to the team so that the executive team can vote on whether AHSUM shoudl provide the proposed funding amount. Director, Jalili reported on the cost of flowers for the Valentine’s Day event. Director, Jalil has found one option which costs $850 for 300 multi-coloured roses. AHSUM could consider buying a mix of roses and carnations to save a little bit of money. A lot of people have already put in orders for roses as they are in high demand, so AHSUM shoudl place an order sooner rather than later. Joey, Marsili called Sobeys to inquire about the cost of roses. For $300 roses, AHSUM would be paying $650. Some cons about buying from Sobeys would be that AHSUM wouldn’t be able to pick up the roses on February 14; AHSUM would have to pick up the flowers on February 13. AHSUM and the Rehab Sciences Club will be collaborating on this event. There will be two tables set up in the Expansion building foyer. AHSUM is also planning on selling candy grams (pre-packaged in little bags). There will be one table for flowers and one table for candy grams in the EXP Foyer. Representative, Zohdy and Joey, Protacio are willing to put package the candy into bags. AHSUM is considering making 100 little bags of candies. An internal event form has not been submitted yet for the event.  

Representatives

No reports from Representatives. 

Reports 

Other Business

New Business 

Be it resolved that the Chair adjourns the meeting at 06:32 pm. 

Motioned: Director, Jalili and Seconded: Director, Mughal 

Motion carries unanimously