January 23 Agenda and Meeting Minutes

Agenda:

Date: January 23rd 2024 Time: 6 pm

Location: BMH 1005

Minutes:

AHSUM Meeting Minutes

BMH 1005

Speaker: Mistry, Krupa Secretary: DeSouza, Rochelle

 

Attendance

The following members were present:

• Mistry, Krupa
• DeSouza, Rochelle
• Halley, Olivia
• Szajbely, Katie
• Jalili, Ailin
• Mughal, Aisha
• Dao, Kelly
• Seedat, Zaakirah

• Zohdy, Saleena
• Sahni, Divijaa
• Lam, Brendan
• Marsili, Angelica 
• Deng, Kevin 
• Protacia, Jenna
• Hang, Vivienne (SRO)

Regrets:

Preliminaries

Call to Order

President, Mistry called the meeting to order at 06:02 p.m.

Highs and Lows

High and lows will not be recorded since they are personal reflections.

Regular Agenda

Approval of Agenda

Be it resolved that the Executive approve of the Agenda

Motioned: Representative, Sahni and Seconded: Representative, Zohdy

Motion carries unanimously

Approval of Meeting Minutes

Be it resolved that there were no meeting minutes to approve

Motioned: Director, Jalili and Seconded: Director, Seedat

Motion carries unanimously

Reports of Officers

President

President, Mistry reported on the new Outlook email and checked in with the executive team to make sure everyone has access to the emails.

President, Mistry reported on cleaning the storage unit. At the end of the meeting, we will be stacking and organizing things so that we can put the hoodies away and re-open the Fishbowl tomorrow.

President, Mistry reported on a new fridge. Last week, the fridge was making a lot of noises. The freezer has been broken since the pandemic. AHSUM thinks that it would be better to get a new fridge. VP, Szajbely thinks it would be nice to get a teal fridge.

President, Mistry reported on new furniture in the lounge. The Student Relations Officer sent an email to executive members who are part of the project. AHSUM would like to purchase a new microwave with the budget we have to purchase furniture. A lot of people have verbally expressed liking wheelie chairs. For accessibility purposes, it might be good to have a mix of wheelie chairs and sedentary chairs. The project involves purchasing new furniture, décor, board games and a shelf to store them, and a foosball table. The foosball table and board game have already been delivered. AHSUM should get the furniture approved by Plant Ops. AHSUM should try to replace things before adding new things. Once AHSUM replaces everything, we can make a plan to find space for the board games and foosball table. AHSUM will put a sign on the fridge to say to remove items by a certain date so that AHSUM can clean out the fridge. AHSUM will prioritize buying new tables with outlet plugs and chairs/wheelie chairs, and coffee tables.

President, Mistry reported on sweater sales and the possibility of ordering more. AHSUM has a lot of Health Sciences and Kinesiology. AHSUM also needs more Public Health sweaters and varying sizes of sweaters. The vendor that we get the sweaters from would take a while (Spring term) as the person who does the embroidery is out of the country. Executives are interested in getting team sweaters. There is large interest in getting a quarter zip. Director, Jalili is willing to work on designing the sweater. Director, Jalili will communicate the designs to the team to vote on. The executive sweaters will have the name and program embroidered on the sleeve. Director, Jalili will look into the sweater vendor that Health Orientation 2022 . AHSUM can make a pop-up booth in Expansion to sell sweaters.

President, Mistry reported on the AFTAB Faculty/Grad vs. Undergrad Hockey Game. A group of grad students in the faculty put on this event last year and they want to run it again. Is anyone on AHSUM willing to be a rep on the planning committee? They are looking to get some input to . Ice has been booked on March 25. They are looking to change the date if possible since it is right before the long weekend.

President, Mistry reported on by-elections. They were supposed to start yesterday but there were some issues with the form. The nominations will be next Monday to Friday. The campaigning period will be over the weekend. February 5 and 6 will be voting days.

President, Mistry reported on AHSUM giveaways with possible monthly giveaways. AHSUM needs to do an EOT giveaway. AHSUM has done the stamp terms for a few terms and is hoping to continue this. A potential prize option would be an iPad with potentially an Apple Pencil. AHSUM is thinking of having a second-place winner as well with a prize of AirPods. Gift cards for practical places can be given monthly AHSUM could give out $50 gift cards to two winners.

VP of Internal Affairs

No report from VP, DeSouza.

VP of Education

VP, Szajbely reported on the Involvement Fair event being more feasible to run. The event will be held on February 7 from 11:00 a.m. – 3:00 p.m. in the Expansion Foyer. This will be a drop-in style event. AHSUM is considered boothers like CRT, CCCARE, Health Ambassadors, and others. AHSUM is prioritizing having faculty related initiatives but is considering reaching out to health-related WUSA clubs. Boother will be expected to RSVP by next Tuesday. AHSUM will post /advertise next Wednesday.

VP, Szajbely reported on the Bites and Insights event. The event will be held sometime in early to mid-March. AHSUM is looking to host it at the University Club. AHSUM will spend more money on the event this term than AHSUM spent last term.

Representatives should send a list of courses and course instructors to VP, Szajbely as soon as possible. If there are any courses that executives are taking that they think should have an exam bank, they should let VP, Szajbely know.

VP of Finance

VP, Halley reported on the society budget. VP, Halley reported that AHSUM has $26,000 which doesn’t include the student society fees from this term (which have not been released yet). Since AHSUM is looking to get the budget below $20,000. AHSUM has a lot of budget to spend for the term. VP, Halley added dry-cleaning AHSSIE into the budget.

Directors  

No report from Director, Dao.

No report from Director, Seedat.

Director, Mughal will make a spreadsheet outlining updated sweater sales numbers. Executive members should use this to track sweater sales going forward.

Director, Jalili reported on the events being planned for the term. AHSUM will running Mindful Mondays instead of Warm-Up Wednesdays. This will start next week. Catering Services will deliver

hot water, tea, and coffee every Monday. LinkedIn Headshots will be happening next Wednesday. Director, Jalili is available to support the event before 1:00 p.m. and VP, Szajbely will take over after. The photographer will take a break between 12:00 p.m. - 1:00 p.m. AHSUM will sell sweaters at all of our events while still making sure to mark off what is being sold. The Involvement Fair will be happening on February 7. Joey, Marsili will be taking the lead on planning a Movie Night event in mid-February. Most AHSUM event will be taking place on Wednesdays this term. On Valentine’s Day, AHSUM will be selling candy and flowers. AHSUM will have a tentative polaroid event on February 27. On March 6 (tentatively), AHSUM will be running Bites and Insights. For a Breakfast Fundraiser event, Director, Jalili will be reaching out to Mel’s Diner to request catering. Joey, Marsili will take the lead on planning a Trivia Night event. AHSUM’s EOT event will be a food truck. AHSUM is trying to deviate from Beaver Tails this term and have some other food option. The Mystery Bus is being planned for March 16. AHSUM will look into running a therapy farm animals’ event and have people sign up for slots. Grad Formal is trying to be planned for a Saturday. AHSUM discussed bringing back canvases for event attendees to sign.

Representatives

Representative, Lam is interested in having one event per month for executive members to meet up outside of AHSUM work. VP, DeSouza create a when2meet for the team to fill out.

Representative, Sahni reported that the therapeutic recreation events coming up are wanting to know if AHSUM is willing to provide some financial support. Representative, Sahni will have more clarity on what events are happening by next week. Representative, Sahni will ask how much money they are requesting from AHSUM.

Reperesentative, Zohdy wants to create a form for SPHS students for feedback. It might be helpful to have a faculty member backing this project. The Student Relations Office will connect Representative Zohdy with the Communications team in the Dean’s Office for guidance.

Reports

Other Business

New Business

Be it resolved that the Chair adjourns the meeting at 07:25 pm.

Motioned: VP, Szajbely and Seconded: VP, Halley

Motion carries unanimously