January 30 Agenda and Meeting Minutes

Agenda:

Date: January 30th 2024 Time: 6 pm

Location: BMH 1005

Minutes:

AHSUM Meeting Minutes

BMH 1005

Speaker: Mistry, Krupa Secretary: DeSouza, Rochelle

 

Attendance

The following members were present:

• Mistry, Krupa
• DeSouza, Rochelle
• Halley, Olivia
• Szajbely, Katie
• Jalili, Ailin
• Mughal, Aisha
• Dao, Kelly
• Seedat, Zaakirah

• Zohdy, Saleena
• Sahni, Divijaa
• Lam, Brendan
• Marsili, Angelica 
• Protacia, Jenna

Regrets: Deng, Kevin; Hang, Vivienne (SRO)

Preliminaries

Call to Order

President, Mistry called the meeting to order at 05:57 p.m.

Highs and Lows

High and lows will not be recorded since they are personal reflections.

Regular Agenda

Approval of Agenda

Be it resolved that the Executive approve of the Agenda

Motioned: Director, Jalili and Seconded: Director, Seedat

Motion carries unanimously

Approval of Meeting Minutes

Be it resolved that there were no meeting minutes to approve

Motioned: VP, Szajbely and Seconded: Representative, Sahni

Motion carries unanimously

Reports of Officers

President

President, Mistry reported on cleaning the AHSUM storage room. The Student Relations Officer suggested that AHUSM arranges a day/time that executives are available to clean the storage units. A lot of frisbees in the storage unit. AHSUM can consider putting frisbees out for the AHSUM event tomorrow. VP, DeSouza will send a when2meet to see when executive members are available.

President, Mistry reported on the new lounge furniture project. Kelly and Aisha will be responsible for getting a new fridge and microwave. Katie will be responsible for whiteboard and wall décor. Rochelle and Brendan will be responsible for replacing and getting new furniture.

President, Mistry reported on the AHSUM by-election. By-election nominations are currently open for the Health Sciences/Health Studies position and the EDI Director.

VP of Internal Affairs

No report from VP, DeSouza.

VP of Education

VP, Szajbely reported on the Involvement Fair event. It will take place next Wednesday from 11:00 a.m. to 3:00 p.m. in the Expansion Foyer. A lot of executive members seem to not be available. If executive members are not available for events in the future, they should let the executive member in charge of the event so that they can adjust event plans. There are 9 boothers currently confirmed for the event. AHSUM will be selling sweaters during the event. The internal event plan document needs to be completed by VP, Szajbely.

VP, Szajbely reported on the CEE Co-op Council meeting. Representatives from all societies and WUSA were present at this meeting. 88% of all students have been employed this term. There are a lot of changes with Waterloo Works. Someone from the co-op office wants to come to one of the AHSUM meetings later this term to gather feedback about the co-op experience. 50% of jobs are in the GTA which isn’t necessarily feasible for everyone, so co-op should try to implement more location options. Co-op is welcome to come to any executive meeting this term to speak for 15 minutes.

VP of Finance

VP, Halley reported on the society budget report. The budget report sheet has been filled out by VP, Halley. In the AHSUM account, there is 30,807. AHSUM has received 40% fo student society fees from the term ($3000). The other 60% will be received in February. There was a lot of money in the cashbox which VP, Halley will be depositing later this week. $453 has been purchased on snacks so far. Estimating that AHSUM will spend about $1200 this term on snacks which can be reassessed if needed. AHSUM is spending $550 on LinkedIn Headshots. All amounts can be found in the budget

report sheet. $200-$300 was spent on the movie night event last term. This term, AHSUM should order more pizza for the event. AHSUM should try to incentivize the movie night event to encourage attendance at the event like a raffle and other food besides pizza (i.e., Chef on Call). If AHSUM does a bigger raffle, then AHSUM may want to stick with serving pizza at the event. The total spent last term on gift baskets for the Bingo event last term was $200 (for 3 baskets). AHSUM should put a poll out to decide what movie to show. For the Valentine’s Day event, AHSUM is budgeting about $500 for flowers and candy. Last term, AHSUM purchased from KW flowers and sold carnations. AHSUM would prefer to sell roses this year, if possible. For the tentative animal therapy event, it would cost AHSUM $600 for 2 hours.

VP, Halley reported on AHSUM monthly giveaways. AHSUM wants to do an end of term giveaways for the event stamp card. The 1st prize was an iPad, and the 2nd prize was Air Pods, the cost would come to $1,274 including tax. AHSUM should also give away an Apple Pencil with the iPad as it is useful for school purposes. It would be better for AHSUM to purchase the iPad with 264GB of storage. AHSUM should consider how it will match up to this giveaway in future terms if the giveaway is for an iPad and Air Pods. AHSUM can consider looking at pricing at Costco. AHSUM can consider availing of the student discount. For budget purposes, AHSUM should factor in the money being made from sweaters and snacks. The first monthly giveaway could be a groceries gift card for $100. 2 winners in February would get $100 gift cards. AHSUM can leave out an April giveaway since there will already be an End of Term giveaway. AHSUM can do a quick giveaway in the next week. It may be a good idea to give winners an option for which grocery gift they would like to receive. AHSUM could give out a President’s Choice gift card which would be accepted at most grocery stores. VP, Halley can arrange outsourcing the gift card. Allocation for Grad Formal is still being determined.

VP, Halley reported on AHSUM internal events. VP, Halley spoke to Karl about internal events which are permitted. For internal events, an event form has to be submitted and approved. The event has to be something that the team agrees on. The money cannot be spent on alcohol. There were no stipulations about what the event is allowed to be with the exception that it can’t involve alcohol. Some executive members still need to fill out the when2meet to figure out when AHSUM should hold an internal event. It would be good to decide on an event option soon (ideally by Friday evening) so that an event form can be filled out. Representative, Lam is willing to fill out the event form. If AHSUM is going out for a meal, there needs to be vegetarian options. It is not completely known if WUSA can pay for internal events, or if everyone gets reimbursed.

Directors  

No report from Director, Dao.

No report from Director, Seedat.

Director, Mughal reported that Tamra Maciel is requesting help from AHSUM to write an AHSEF proposal for new skeletons in the lounge. An executive member will need to write the proposal.

Director, Jalili reported on updates to AHSUM events. Tomorrow is AHSUM’s LikedIn Heashots event from 10:30 – 12:00 p.m. and 1:00 p.m. – 3:00 p.m. Timeslots are 5 minutes each. Director, Jalil will send out a when2meet for general member availability to know when people are generally available. Director, Jalili is looking into a petting zoo. Director, Jalili will look into getting flowers for Valentine’s Day. Director, Jalili is looking into Mystery Bus options. AHSUM will stick to doing one food truck this term for the End of Term. The first Mindful Monday was yesterday, and it was overall successful. AHSUM ran out of creamer very quickly. AHSUM could, on an alternating week basis, offer coffee and tea, and then coffee and hot chocolate. An issue that occurred last term with hot chocolate was that people were making a mess with the hot chocolate powder and there were spills on the carpet.

Representatives

Representative, Zohdy reported on the SPHS Department meeting. Health Science co-op has increased by 6% this year for applications. The Faculty of Science is doing a collab with med school in the Caribbean. The Faculty of Health is contemplating doing the same thing, but the issue is that students will face challenges finding residency. TMU will be getting a new medical school in Brampton. HLTH 301 is going to become a mandatory course.

Representative, Sahni reported that on February 10, Recreation and Leisure is hoping to borrow the AHSSIE mascot. They should send an email to the AHSUM President account so that it is on record.

Reports

Other Business

New Business

Be it resolved that the Chair adjourns the meeting at 07:18 p.m.

Motioned: Representative, Zohdy and Seconded: VP, Halley

Motion carries unanimously