March 5 Agenda and Meeting Minutes

Be it resolved that the Executive approve of the Agenda 

Motioned: Director, Jalili and Seconded: Representative, Sahni 

Motion carries unanimously

Be it resolved that there were no meeting minutes to approve 

Motioned: VP, Szajbely and Seconded: Director, Seedat 

Motion carries unanimously 

VP, DeSouza welcomed guest, Mohamed Salah, from WUSA.  

VP, DeSouza reported on the General Elections for the new school year on behalf of President, Mistry. The full election period is to take place from March 18-26. President, Mistry will likely provide additional updates to the team about the election at a later time.  

VP, DeSouza reported on the Spring 2024 AHSUM team details. AHSUM will have to plan a by-election for vacant roles. President, Mistry will share more updates at a later time.  

VP, DeSouza reported on Grad Formal ticket sales. The Grad Formal Committee is hoping to start ticket sales on Thursday. Physical posters will be put up tomorrow. An Instagram grid post should be ready by tomorrow. VP, DeSouza will share the post with the promotions/communications executives when the post is ready. Once tickets start being sold, executive members will complete a form on behalf of graduating students wishing to purchase an event ticket. Executive members will also need to coordinate attendees’ seating arrangements by completing the seating arrangement spreadsheet. VP, DeSouza will  be creating an FAQ document for executive members to refer to if registrants ask any questions about the event. Any questions that executive members are unable to answer should be referred to the health.greadformal@uwaterloo.ca email.  

VP, Szajbely reported on the Co-op Council meeting which took place last week. The meeting consisted of many higher ups from the co-op office. Student societies and WUSA councilors held an overall strong stance that co-op is currently not student-focused and prioritizes employer needs and preferences over students. These conversations have been ongoing for over a year. WUSA councilors are trying to prioritize addressing and dealing with this issue. On March 19, a member from the Co-op Department will be attending the AHSUM meeting. Executive members are welcome to bring up any concerns they have about co-op during that time.   

VP, Szajbely reported on the Bites and Insights event. The event has officially been approved. EXP 1686 has been booked. Ennio’s has been confirmed for catering. The catering will come to about  $2,000. Ennio’s might be delivering the food, but also might not be. It would be helpful if an executive member with a car could be on standby to pick up the food in case Ennio’s is unable to deliver. VP, Szajbely will confirm whether the food will be delivered or not. Emails have been sent out to profs to invite them to the event. Invitations will be handed out to profs and staff. The sign out sheet has been sent out for executive members to sign up during various timeslots to support the event. Anyone who has not signed up yet should sign up for some slots as soon as possible. If any executive members are unable to help out at the event, they should tell VP, Szajbely. The current timeslots that are lacking support are 1:30-2:30 and 11:00-11:30 for set-up. The more the merrier to support the event during all times. AHSUM will be closing the office for the day to give priority and added attention to the Bites and Insights event. The food announcement for the event will be posted soon. On Sunday, a reminder post for the event will go out. Executive members are encouraged to reshare the post on their respective social media accounts to help promote the event. One executive member will need to stand by the door at all times to check students’ WatCards as the event is strictly for health students. 

No report from Director, Dao. 

No report from Director, Seedat. 

Director, Mughal reported that she did a snack re-stock. 

Director, Jalili reported on the Mystery Bus event. The event location has been confirmed. There is capacity for one school bus (40-43 people). The tickets include AHSUM members as well. AHSUM needs as many volunteers as possible. The event is on March 24 so executives should mark it down in their calendars. AHSUM will get a 10% discount on the package. AHSUM will be paying for 1 hour and 45 minutes. This would cost $42.00 per person without the discount. There is a $5.00 deposit per person. The bus price will be about $1,100. Director, Jalili will send VP, Halley a run-down of the prices. AHSUM will be charging $15.00-$20.00 per person. Card or cheque are acceptable forms of payment. AHSUM will look into requesting a cheque from WUSA to pay for the event. AHSUM members volunteering for the event will also be required to buy a ticket for themselves. For any event off campus that requires transportation, attendees will need to fill out a waiver. The waiver is part of the online WUSA ticket sales. If a cheque is required on the day of, a cheque request form can be filled out along with the invoice. Director, Jalili reported that when executive members are selling grad formal tickets, they should make sure to look at people’s WatCards to make sure that it says “Health” or “AHS”. The next internal event will be on March 18 for pottery painting. AHSUM will need to make a reservation since it is a large group, so the sooner people can determine their availability for the event, the better. Representative, Lam would like to get a final count by next Monday. Director, Jalili will fill out the event form. Director, Jalili is trying to get Los Rolling Tacos as an end of term food truck. It is very close to health. There could be 2-3 options. There may not be halal options though. Other options AHSUM could consider are funnel cakes or ice cream. 

Representative, Sahni reported on the FUGS committee. It plans to add some changes to the RLS curriculum by 2025. The plan modifications are happening as well. Representative,  

Representative, Zohdy will have more 

Be it resolved that the Chair adjourns the meeting at 06:55 pm. 

Motioned: Representative, Bansode and Seconded: VP, Halley 

Motion carries unanimously