July 14, 2025 - Agenda and meeting minutes

Date: July 14, 2025

Time: 5:45 p.m.

Location: B.C. Matthews Hall (BMH) 1035B

Agenda

Preliminaries

  • Call to order
  • Highs and lows
  • Approval of agenda
  • Approval of meeting minutes

Regular agenda

Reports of officers

  • President

    • Welcome

  • Vice president internal affairs

    • Office Hours Schedule & Keys

  • Vice president education

    • Not available

  • Vice president finance

    • Budget & Cheque Requests

  • Vice president events

    • Not available

  • Directors

    • Comms and Media
      • EOT promotion
      • Boat cruise promos
      • Meeting minutes
    • Services
      • Snack restock

  • Representatives

    • Council & Faculty Meetings

Meeting minutes

Location: BMH 1035B

Chair: Paskaramoorthy, Karina

Attendance

The following members were present:

  • Paskaramoorthy, Karina
  • Srikanth, Shradhaa
  • Yang, Isabel
  • Julia Aliwales
  • Dong, Joanna
  • Lim, Christopher
  • DeCunha, Lara
  • Vimalathas, Anajanaa
  • Salama, Grace-Marie
  • Shiv Mistry
  • Lirshani Konesapillai

Regrets:

  • Thavachselvi Anisthin

Preliminaries

Call to order

Meeting called to order at 5:49 p.m. by chair, Paskaramoorthy, Karina 

Approval of agenda

Be it resolved that the executives approve the agenda.

Motioned: Motioned: Motioned: VP, Aliwales. Seconded: Director, Salama.

Motion carries unanimously

Approval of meeting minutes

Be it resolved that the executives approve the meeting minutes.

Motioned: Director, Lim. Seconded: Director, Dong.

Motion carries unanimously

Reports of officers

President – Karina Paskaramoorthy

  • President Karina opened the meeting by revisiting last week’s Chill & Paint Night event. She and Vice-President of Finance, Aliwales agreed it was a successful event with strong turnout of about 30 students and positive feedback.

  • President, Karina proposed a rock climbing activity as a potential End-of-Term (EOT) event.

  • She also reminded everyone that transition documents are expected to be completed by Thursday, July 24, 2025.

  • For the upcoming Executive Dinner, members are encouraged to submit location or theme suggestions in the group chat by the end of this week. 

Vice president, internal affairs– Shradhaa Srikanth

  • No report.

Vice president, finance - Julia Aliwales

  • Vice-President of Finance, Aliwales, presented the final food selection for the upcoming General Members Meeting, including Domino’s pizza and Costco snacks.

  • Vice-President of Finance, Aliwales reminded the team that cheque requests must continue to be submitted via the SharePoint form, with signing authorities being the President, VP Education, and VP Finance (with VP Internal signing if the requester is President or VP Internal). She noted that Karina’s cheque requests sent last week are still awaiting a response and inquired about any updates. 

    Additionally, Vice-President of Finance, Aliwales shared that the RLS Learn page now features a post about the search for a new RLS Representative. Voting will remain open until July 27, 2025. 

Vice president, education – Isabel Yang

  • No report.

Vice president, events – Anisthin Thavachselvi

  • No report.

Reports of directors

Communications and promotions - Christopher Lim and Joanna Dong

  • Director of Promotions, Lim confirmed that the General Members Meeting poster and promotional content have been made and will be posted to AHSUM’s social media accounts. He also helped prepared a final count of the people that signed up and attended the Chill and Paint event, which totaled to 21 sign-ups and 30 people in attendance.

  • Director of Communications, Dong reported that all previous meeting minutes have been uploaded to the AHSUM website and thanked Michelle and others who assisted with formatting. She also posted the WUSA Boat Cruise announcement and collaborated with Director of Promotions, Lim on Health Ready Day outreach. Upon the discussion of the AHSUM, it agreed that Director of Communications, Dong will be giving out stickers at the AHSUM booth for Health Ready Day on Tuesday, July 15 2025. 

Services - Grace-Marie Salama

  • Director of Services, Salama shared that discrepancies with snack tab tracking have decreased.
  • A separate tracking sheet will be created in Excel for tabbed snack items.
  • She reminded the team to continue logging snack sales in Square and noted that AHSEF has one proposal for review. The submission deadline is Sunday, July 27, 2025, and the Spring 2025 board meeting is proposed for the week of July 28 - August 1. 

Equity, diversity, and inclusion (EDI) - Lara DeCunha

  • No report.

Reports of representatives

Health Sciences - Anajanaa Vimalathas

  • No report.

Kinesiology - Shiv Mistry

  • No report.

Public Health - Lirshani Konesapillai

  • No report.

Recreation and Leisure Studies - Vacant

  • No report.

Other business

  • None.

Decisions made

  • None.

New business

  • None.

Adjournment

Be it resolved that the Chair adjourns the meeting at 6:25 p.m. 

Motioned, Director, Dong. Seconded: Director, Salama.

Motion carries unanimously.