July 2, 2025 - Agenda and meeting minutes

Date: July 2, 2025

Time: 5:45 p.m.

Location: B.C. Matthews Hall (BMH) 1035B

Agenda

Preliminaries

  • Call to order
  • Highs and lows
  • Approval of agenda
  • Approval of meeting minutes

Regular agenda

Reports of officers

  • President

    • Weekly Updates 

      • Boba/Board Games 

      • Ice Cream Event 

      • Nacho Crawl Update 

      • WUSA Boat Cruise 

  • Vice president internal affairs

    • Not available

  • Vice president education

    • Not available

  • Vice president finance

    • Not available

  • Vice president events

    • Not available

  • Directors

    • Comms and Media
      • Media updates
    • Services
      • Snack restock 
      • Sales and sweaters

  • Representatives

    • Not available

Meeting minutes

Location: BMH 1035B

Chair: Paskaramoorthy, Karina

Attendance

The following members were present:

  • Paskaramoorthy, Karina
  • Srikanth, Shradhaa
  • Yang, Isabel
  • Julia Aliwales
  • Lim, Christopher
  • DeCunha, Lara
  • Vimalathas, Anajanaa
  • Salama, Grace-Marie
  • Thavachselvi Anisthin
  • Shiv Mistry
  • Lirshani Konesapillai

Regrets:

  • Dong, Joanna

Preliminaries

Call to order

Meeting called to order at 6:08 p.m. by chair, Paskaramoorthy, Karina

Approval of agenda

Be it resolved that the executives approve the agenda.

Motioned: VP, Aliwales. Seconded: Director, Salama.

Motion carries unanimously

Approval of meeting minutes

Be it resolved that the executives approve the meeting minutes.

Motioned: Director, Lim. Seconded: VP, Srikanth.

Motion carries unanimously

Reports of officers

President – Karina Paskaramoorthy

  • President, Karina opened the meeting with weekly updates on upcoming AHSUM events. She noted that the Boba & Board Games Café event order was successfully reconfirmed and paid, with boba delivery scheduled for 5:15 p.m.. The total cost came to $255.37, and a cheque request will be submitted this week. 

  • She also reported that the Chill and Paint Night required a complete reorder due to an error in the initial order. The updated delivery is scheduled for 6:30 p.m., with a total cost of $445.35. 

  • In terms of programming, President Karina asked for further feedback on potential themes for the Nacho Crawl. She reminded the team that Chill and Paint is scheduled for Thursday, July 10, 2025. 

  • President Karina also provided clarification on the use of the Faculty of Health mascot, AHSSIE, following a conversation with Victoria Deremer, Recruitment and Engagement Assistant. Victoria raised the need for a formalized booking system to request AHSSIE for events. President Karina agreed that a form should be created for this purpose. While AHSUM does not officially own AHSSIE, President Karina suggested that Julie-Anne Desrochers, Student Transition and Engagement Officer, may be the appropriate person to oversee the form. If the responsibility were to fall under AHSUM, it would be managed by the Vice President of Internal Affairs, Srikanth. 

Vice president, education – Isabel Yang

  • Vice President of Internal Affairs, Srikanth, confirmed the meeting minutes are being uploaded timely. Vice-President of Internal Affairs, Srikanth re-confirmed everyone’s access to the meeting minutes, specifically to last week’s as she was unable to complete them.

Vice president, events – Anisthin Thavachselvi

  • Vice President of Education, Yang confirmed that Jenn, a representative from Co-operative and Experiential Education (CEE), will be attending the July 14, 2025 AHSUM meeting to give a short presentation on upcoming updates related to co-op and academic programming. Vice President of Education, Yang also shared key insights from her recent Co-op Council meeting. She reported the introduction of a Post-4B work term process, which provides students with extenuating circumstances the opportunity to complete their final co-op credit beyond the traditional academic path.
  • Additionally, Vice President of Education, Yang highlighted the launch of JADA AI, a new job aggregator assistant designed to streamline job search processes. Other notable updates included changes to the co-op cycle—most significantly, an increase in the number of “Not Interested” slots from five to ten, as well as longer interview time frames. Finally, Vice President of Education, Yang noted the upcoming release of a new professional develop.m.ent course titled PD14: Responsible Digital Innovation, aimed at supporting ethical practices in the digital space. 

Reports of directors

Communications and promotions - Christopher Lim and Joanna Dong

  • Director of Promotions, Lim, shared that event posters for Boba Night and DAC Collab have been printed and posted. He is also producing a promotional time-lapse video of snack organization. 

  • Director of Communications, Dong, confirmed that Chill and Paint and Boba Night were successfully posted to social media, and the latest meeting minutes have been uploaded to the AHSUM website. She continues to support promotional efforts and addressed feedback regarding post formatting from the previous design portfolio.

Services - Grace-Marie Salama

  • Director of Services, Salama, provided an update on snack inventory and confirmed that Monster and Poppi will be added to the Square system. She agreed with President Karina that sweater designs will be more of a priority for the following term, due to the lack of student population and engagement during the Spring term. 

Equity, diversity, and inclusion (EDI) - Lara DeCunha

  • No report.

Reports of representatives

Health Sciences - Anajanaa Vimalathas

  • Health Sciences Representative, Vimalathas informed the team about the creation of the UW Student Oncology Society (UW SOS) and welcomed AHSUM support if contacted by WUSA regarding the initiative. 

Kinesiology - Shiv Mistry

  • Kinesiology Representative, Mistry, shared updates from the KHS Retreat, noting potential new practices for test deferrals and updates to syllabi for undergraduate research courses. He reported no immediate implications for AHSUM. 

Public Health - Lirshani Konesapillai

  • No report.

Recreation and Leisure Studies - Vacant

  • No report.

Other business

  • None.

Decisions made

  • None.

New business

  • None.

Adjournment

Be it resolved that the Chair adjourns the meeting at 6:56 p.m. 

Motioned, VP, Srikanth. Seconded: Director, Lim.

Motion carries unanimously.