July 7, 2025 - Agenda and meeting minutes

Date: July 7, 2025

Time: 5:45 p.m.

Location: B.C. Matthews Hall (BMH) 1035B

Agenda

Preliminaries

  • Call to order
  • Highs and lows
  • Approval of agenda
  • Approval of meeting minutes

Regular agenda

Reports of officers

  • President

    • Weekly Updates 

      • Boba + Board Games Cafe

      • Debrief

      • Chill n' Paint details

  • Vice president internal affairs

    • Not available

  • Vice president education

    • Not available

  • Vice president finance

    • Budget & Cheque Requests

  • Vice president events

    • Not available

  • Directors

    • Comms and Media
      • Social media and website
      • Chill ‘n’ Paint
    • Services
      • Not available

  • Representatives

    • Not available

Meeting minutes

Location: BMH 1035B

Chair: Paskaramoorthy, Karina

Attendance

The following members were present:

  • Paskaramoorthy, Karina
  • Srikanth, Shradhaa
  • Yang, Isabel
  • Julia Aliwales
  • Dong, Joanna
  • Lim, Christopher
  • DeCunha, Lara
  • Vimalathas, Anajanaa
  • Salama, Grace-Marie
  • Thavachselvi Anisthin
  • Shiv Mistry
  • Lirshani Konesapillai

Preliminaries

Call to order

Meeting called to order at 5:53 p.m. by chair, Paskaramoorthy, Karina

Approval of agenda

Be it resolved that the executives approve the agenda.

Motioned: Motioned: Director, Dong. Seconded: Director, Salama.

Motion carries unanimously

Approval of meeting minutes

Be it resolved that the executives approve the meeting minutes.

Motioned: Director, Lim. Seconded: Director, DeCunha

Motion carries unanimously

Reports of officers

President – Karina Paskaramoorthy

  • President, Karina opened the meeting with a recap of the Boba & Board Game Night held the previous Thursday. Both she and Vice President, Srikanth, noted that the event had a strong turnout and was well received. It was suggested that future events like this one should include a cash box to accommodate non-Health students who may wish to participate. 

  • President, Karina then provided updates on the upcoming WUSA Boat Cruise, confirming that pre-sale tickets ($25 + HST) will end on Wednesday, July 9 at 9:00 AM, after which regular ticket prices ($30 + HST) will apply. President, Karina then reminded the team that Chill & Paint will take place on Thursday, July 10, 2025, with all necessary payments completed and delivery scheduled for 6:30 PM. A $5 participation fee will be collected via a cash box for students outside the Faculty of Health. 

  • To ensure smooth transitions for the next executive team, President, Karina emphasized the need to begin working on transition documents. Time will be allocated every two weeks during upcoming executive meetings for members to begin filling them out. 

Vice president, finance - Julia Aliwales

  • Vice-President of Finance, Aliwales reviewed the budget and reiterated that it will be presented at every meeting moving forward. She reminded the team that cheque requests must be submitted through the designated form on SharePoint. Signing authorities for cheques include the President, Vice-President of Education, and Vice-President of Finance, with the Vice-President of Internal Affairs stepping in if the requester is one of the signatories. 

  • Vice-President of Finance, Aliwales confirmed that the Four All Ice Cream payment has been successfully processed and thanked President Karina for completing the transaction. She also requested updates regarding the pending cheque request for the initial Costco snack restock. 

  • Aliwales inquired about updates on the ESS Nacho Crawl, including quotes and event details, and asked how many students have pre-registered for the Chill & Paint event, with the relevant form accessible via SharePoint. 

  • Lastly, she confirmed that the General Members Meeting will be held on Monday, July 21, 2025, and that EXP 1686 will be signed out for the event. She outlined meal planning details, including a proposed order of 5–6 pizzas and two orders of cheesy bread from Domino’s to accommodate dietary restrictions. Additional purchases for drinks and snacks will be made at Costco. 

Vice president, education – Isabel Yang

  • Vice President of Internal Affairs, Srikanth, confirmed the meeting minutes are being uploaded timely. Vice-President of Internal Affairs, Srikanth re-confirmed everyone’s access to the meeting minutes, specifically to last week’s as she was unable to complete them.

Vice president, education – Isabel Yang

  • No report.

Vice president, events – Anisthin Thavachselvi

  • No report.

Reports of directors

Communications and promotions - Christopher Lim and Joanna Dong

  • Director of Communications, Dong reported that she had no new updates this week.

  • Director of Promotions, Lim confirmed that he will be posting promotional content for the Chill & Paint event this week, and that the End-of-Term (EOT) post will be shared by Tuesday, July 8, 2025. 

Services - Grace-Marie Salama

  • Director of Services, Salama provided no direct update but confirmed, along with President, Karina, that Vice President of Education, Yang, will be contacting AHSEF regarding the RLS Representative situation. 

Equity, diversity, and inclusion (EDI) - Lara DeCunha

  • No report.

Reports of representatives

Health Sciences - Anajanaa Vimalathas

  • No report.

Kinesiology - Shiv Mistry

  • No report.

Public Health - Lirshani Konesapillai

  • No report.

Recreation and Leisure Studies - Vacant

  • No report.

Other business

  • None.

Decisions made

  • None.

New business

  • None.

Adjournment

Be it resolved that the Chair adjourns the meeting at 6:25 p.m. 

Motioned, Director, Dong. Seconded: Director, Salama.

Motion carries unanimously.