June 16, 2025 - Agenda and meeting minutes

Date: June 16, 2025

Time: 5:45 p.m.

Location: B.C. Matthews Hall (BMH) 1035B

Agenda

Preliminaries

  • Call to order
  • Approval of agenda
  • Approval of meeting minutes

Regular agenda

Reports of officers

  • President

    • Welcome
    • Weekly updates

  • Vice president internal affairs

    • No report.

  • Vice president education

    • Planned events for term

  • Vice president finance

    • Meeting with Karl follow-up
    • Budget Review

  • Vice president events

    • Plan events

  • Directors

    • Comms and Media
      • Media updates
    • Services
      • Snack restock 

  • Representatives

    • No items submitted.

Meeting minutes

Location: BMH 1035B

Chair: Paskaramoorthy, Karina

Attendance

The following members were present:

  • Paskaramoorthy, Karina
  • Srikanth, Shradhaa
  • Yang, Isabel
  • Lim, Christopher
  • DeCunha, Lara
  • Dong, Joanna
  • Vimalathas, Anajanaa
  • Salama,Grace-Marie
  • Thavachselvi Anisthin
  • Shiv Mistry
  • Julia Aliwales
  • Lirshani Konesapillai

Preliminaries

Call to order

Meeting called to order at 5:53 p.m. by chair, Paskaramoorthy, Karina

Approval of agenda

Be it resolved that the executives approve the agenda.

Motioned: Director, Lim. Seconded: Director, DeCunha

Motion carries unanimously

Approval of meeting minutes

Be it resolved that the executives approve the meeting minutes.

Motioned: Motioned: Director, Dong. Seconded: President, Paskaramoorthy.

Motion carries unanimously

Reports of officers

President – Karina Paskaramoorthy

  • President, Karina opened the meeting by providing updates about how she met with the ESS President. She reported no updates regarding the boat cruise. She also reported that LinkedIn Headshots will be tomorrow and the camera is ready but with no new SD card, however this is not a problem. 

Vice president, internal affairs – Shradhaa Srikanth

  • No report.

Vice president, finance – Julia Aliwales

  • Vice President of Finance, Aliwales, hopes to confirm the budget by next meeting (Monday June 23). She shared there has been no response from Karl. She also shared she has access to the VPF email now.
  • Cheque requests can go through Vice President of Finance, Aliwales, now.

Vice president, education – Isabel Yang

  • Vice President of Education, Yang, confirmed that she met with Jenn and discussed about co-op concerns and ideas for students. Ideas such as workshops, resume/cover letter or interview help, how to be a marketable applicant, and educational like how does reneg process work, etc, were discussed within the team. It was discussed to let Jenn know that AHSUM is able to promote to health students if CEE wants more feedback from health students.

Vice president, events – Anisthin Thavachselvi

  • Vice President of Events, Anisthin, provided updates on the planning for the upcoming Boba event. She updated that NowTea doesn't offer delivery so a preference on Sweet Dreams was confirmed. The team confirmed to have two flavours for variety and dietary accommodations:

    • Mango fruit tea + coconut jelly 

    • Brown sugar milk tea + tapioca 

  • Event is happening Thursday, July 3. 

Reports of directors

Communications and promotions - Christopher Lim and Joanna Dong

  • Director of Promotions, Lim, reported that he made the LinkedIn Headshot post last week (June 9).  

  • Megan, from the Deans Advisory Committee  (DAC) was introduced to discuss a collaboration event - rock painting and icecream - the result was to merge our FourAll event with the DAC event where AHSUM will supply ice cream and DAC will provide supplies.The tentative date was Wednesday July 9 where promotions should be made two weeks in advance and AHSUM can post one week in advance with a specific logo created by DAC.

     

  • Director of Communications, Dong, confirmed that she posted the LinkedIn Headshot post created by Director of Promotions, Lim, and provided updates on working on making the AHSUM website accessible based on past meeting minutes. 

Services - Grace-Marie Salama

  • Director of Services, Salama, finished the snack inventory and sales. She also reminded executives to keep input snacks into the office log. 

Equity, diversity, and inclusion (EDI) - Lara DeCunha

  • Director DeCunha confirmed she will sit on the DAC meeting date on July 24.
  • Megan confirmed with Director DeCunha that she will receive an onboarding package soon by email in preparation for DAC meeting along with Teams invite.

Reports of representatives

Health Sciences - Anajanaa Vimalathas

  • Health Sciences Representative, Vimalathas, will attend UGEC meeting this week.

Kinesiology - Shiv Mistry

  • Kinesiology Representative, Mistry, informed the team that he is willing to take on office hours when needed.

Public Health - Lirshani Konesapillai

  • Public Health Representative, Konesapillai, will attend UGEC meeting this week.

Recreation and Leisure Studies - Vacant

  • No report.

Other business

  • None.

Decisions made

  • None.

New business

  • None.

Adjournment

Be it resolved that the Chair adjourns the meeting at 6:16 p.m. 

Motioned, VP Yang. Seconded: Director, Dong.

Motion carries unanimously.