June 9, 2025 - Agenda and meeting minutes

Date: June 9, 2025

Time: 5:45 p.m.

Location: B.C. Matthews Hall (BMH) 1035B

Agenda

Preliminaries

  • Call to order
  • High and lows
  • Approval of agenda
  • Approval of meeting minutes

Regular agenda

Reports of officers

  • President

    • Weekly updates

  • Vice president internal affairs

    • Office Hours Debrief

  • Vice president education

    • LinkedIn Headshots

  • Vice president finance

    • Meeting with Karl
    • Budget Review

  • Vice president events

    • Quotes
    • Further event planning

  • Directors

    • Comms and Media
      • Media updates
    • Services
      • Snack restock 

  • Representatives

    • No items submitted.

Meeting minutes

Location: BMH 1035B

Chair: Paskaramoorthy, Karina

Attendance

The following members were present:

  • Paskaramoorthy, Karina
  • Srikanth, Shradhaa
  • Yang, Isabel
  • Lim, Christopher
  • DeCunha, Lara
  • Dong, Joanna
  • Vimalathas, Anajanaa
  • Salama,Grace-Marie
  • Thavachselvi Anisthin
  • Shiv Mistry
  • Julia Aliwales
  • Lirshani Konesapillai

Preliminaries

Call to order

Meeting called to order at 5:54 p.m. by chair, Paskaramoorthy, Karina

Approval of agenda

Be it resolved that the executives approve the agenda.

Motioned: Director, Lim. Seconded: Director, Salama

Motion carries unanimously

Approval of meeting minutes

Be it resolved that the executives approve the meeting minutes.

Motioned: Motioned: Director, Dong. Seconded: Director, Aliwales

Motion carries unanimously

Reports of officers

President – Karina Paskaramoorthy

  • President, Karina opened the meeting by providing updates from her recent meeting with Karl regarding the current budget. She announced that while the initial estimate was approximately $3,695.64, ongoing discussions suggest that AHSUM may have access to a larger amount of funding. President Karina informed the team that Director of EDI, DeCunha has volunteered to represent AHSUM at the Dean’s Advisory Committee Meeting scheduled for July 24th from 10:00 AM to 11:00 AM. 

  • President Karina also noted that the materials for the planned Craft Night can be borrowed directly from the Faculty of Health, eliminating the need for any craft-related purchases. 

Vice president, internal affairs – Shradhaa Srikanth

  • Vice President of Internal Affairs, Srikanth, reported that the first week of office hours was completed successfully with no issues reported. All executives have settled into their office hour schedules, and the operations have been running smoothly. 

Vice president, finance – Julia Aliwales

  • Vice President of Finance, Aliwales, confirmed the updates brought up by President Karina regarding the meeting with Karl. She had also shared that she will conduct a count of the cash box to ensure AHSUM remains financially stable and is not operating in a deficit. 

Vice president, education – Isabel Yang

  • Vice President of Education, Yang, confirmed that LinkedIn Headshots is confirmed to be happening the following. She had also volunteered to attend future budget meetings with Karl, which President Karina approved. 

Vice president, events – Anisthin Thavachselvi

  • Vice President of Events, Anisthin, provided updates on the planning for the upcoming Boba event. President Karina suggested obtaining multiple quotes for comparison, recommending that Vice President of Events, Anisthin reach out to Chatime (King Street location), Sweet Dreams, and a newer business, Now Tea. Vice President of Events, Anisthin is expected to contact Now Tea by Wednesday, June 11th to gather pricing information. The team tentatively agreed that the first week of July would be an ideal timeframe to host the event.

Reports of directors

Communications and promotions - Christopher Lim and Joanna Dong

  • Director of Promotions, Lim, reported that he will post promotional content for the LinkedIn Headshots event by Wednesday, June 11.  

    Director of Communications, Dong, confirmed that she will collaborate with Director of Promotions, Lim on posting event details and is currently updating the AHSUM social media with the latest office hour schedules. 

Services - Grace-Marie Salama

  • Director of Services, Salama, provided an update on the snack inventory and noted that she and President Karina will be working together over the next month to design new AHSUM sweaters. She will also complete a full inventory of the current hoodie stock and assist in determining appropriate pricing for the merchandise. 

Equity, diversity, and inclusion (EDI) - Lara DeCunha

  • No report.

Reports of representatives

Health Sciences - Anajanaa Vimalathas

  • No report.

Kinesiology - Shiv Mistry

  • Kinesiology Representative, Mistry, informed the team that after speaking with Jenny, there will be no Faculty of Kinesiology meetings held during the spring term. However, Shiv will reach out to Professor Sean Meehan by Thursday, June 12 to confirm if any additional Kinesiology meetings may still take place during the term. 

Public Health - Lirshani Konesapillai

  • Public Health Representative, Konesapillai, will be taking over Director of Services, Salama’s Monday 4:00 p.m.–5:00 p.m. office hour slot to help better distribute shifts among the newer executives. 

Recreation and Leisure Studies - Vacant

  • No report.

Other business

  • None.

Decisions made

  • None.

New business

  • None.

Adjournment

Be it resolved that the Chair adjourns the meeting at 6:18 p.m. 

Motioned: VP, Srikanth. Seconded: Director, Lim. 

Motion carries unanimously.