March 10, 2025 - Agenda and meeting minutes

Date: March 10, 2025

Time: 5:30 p.m.

Location: B.C. Matthews Hall (BMH) 1006

Agenda

Preliminaries

  • Call to order
  • Approval of agenda
  • Approval of meeting minutes

Regular agenda

Reports of officers

  • President

    • By-election
    • Housekeeping
    • VPF: budget update, recap of cancelled events

  • Vice president internal affairs

    • Midterm check-in

  • Vice president education

    • SWEP, Bites and Insights

  • Vice president finance

    • No items submitted.

  • Vice president events

    • Paint and Sip
    • General Members Meeting

  • Directors

    • EDI
    • Services
      • Merch update
    • Comms and Media
      • Content Calendar
      • JOEY Recognition

  • Representatives

    • Council and Faculty meetings

Meeting minutes

Location: BMH 1006

Chair: Viv Hoang

Attendance

The following members were present:

  • Viv Hoang
  • Hanna Kang
  • Vicky Liu
  • Angelica Marsili
  • Tabia Chowdhury
  • Farhaana Khan
  • Avery Akkerman
  • Isabel Yang
  • Jenna Protacio
  • Geertika Jeyaganesha
  • Afrah Shaik
  • Ramjot Mundh
  • Connie Lin
  • Kylie Da Costa
  • Cesar Ocampo
  • Rochelle DeSouza

Preliminaries

Call to order

Meeting called to order at 5:35 p.m. by chair, Viv Hoang.

Approval of agenda

Motioned by Representative Yang, seconded by Representative Protacio. Motion carried unanimously.

Approval of meeting minutes

Motioned by VP Liu, seconded by VP Marsili. Motion carried unanimously.

Reports of officers

President – Viv Hoang

  • President, Hoang reported on the by-elections. The S25 elections are underway, and general elections for 2025-2026 have been requested and will be ready for next week. There are still a few vacant spots for S25: Kin Rep, PH Rep, and RLS Rep. President for S25 will need to call another by-election in the spring.

  • President, Hoang reported on housekeeping items. President, Hoang expressed appreciation for executive members who completed their transition documents and asked those who have not to complete them as soon as possible. Exec photos will take place on March 24th before the exec meeting, and the theme will be decided on soon. Please fill out the poll for Dean’s lunch if it has not been done already.

  • VP, Liu reported on the WUSA meeting regarding the budget. VP, Liu was told we were 25k over budget, which led to us cutting down from our 27k expected expenditure. We are no longer doing Bites and Insights, Music Bingo, or exec dinners; we also took out the last three Warm Up Wednesdays and are on a reduced budget for GMM. We are keeping our budget for the EOT Nani’s Gelato and the Grad Formal, as well as one event card giveaway. Regarding the Grad Formal, AHSUM can help amplify promo for Grad Formal but will not need to upload posts on our Instagram account. President, Hoang hopes WUSA is understanding our reduced budget since AHSUM tends to have a lower budget during spring terms and will receive more student fees in the fall term. President, Hoang debriefed the conversation with WUSA and highlighted the need for more transparency from both parties.

Vice president, events – Tabia Chowdhury

  • VP, Chowdhury reported on the Paint and Sip. There are no updates, but please fill out form if helping out – the people from the Dean’s Advisory Committee have signed up. VP, Chowdhury asked for one more repost as there have not been as many sign ups as expected.
  • VP, Kang reported on the General Members Meeting. VP, Kang confirmed if all executive members can attend next week; VP, Marsili is unable to attend, whose slides will be covered by President, Hoang. AHSUM will be meeting at 5:30 (regular meeting time) at EXP 1686. It can be cancelled if a very low attendance is expected. Following the budget discussion, President, Hoang mentioned the possibility of increasing student fees and discussing this at the GMM. We currently have the lowest amount of student fees out of the 6 student societies (with Engineering being around $50). A few members agreed with the idea and that students will probably not care to opt out if the fees are only being rasied by around $10. It will not be raised for S25, as students have already paid tuition. Instead, this will be a possibility for F25, and this can go into the President’s transition document. We can bring this up during GMM for transparency (currently being the lowest out of all faculties and having been the same for years) and feedback but not ask about the option of opting out since not a lot of people know they can. SRO, DeSouza added that this term, only 800 students opted out (out of 11100). President, Hoang will look into what she can do.
    • Action item: VP, Kang to create a GMM sign-up form and President, Hoang to complete WUSA event form

Vice president, education – Angelica Marsili

  • VP, Marsili reported on SWEP and Bites and Insights. SWEP was successful, especially for a winter term when not a lot of students are looking for co-op. Gift cards still need to be emailed to panelists; VP, Marsili will be purchasing them in person after asking them which gift cards they would like specifically. With Bites and Insights being cancelled, VP, Marsili will be dedicating this time to the research initiative from fall term.

Vice president, internal affairs – Hanna Kang

  • VP, Kang reported on the midterm check-in. VP, Kang will be circulating a MS form, similar to last term.

Vice president, finance – Anisthin Thavachselvi

  • No report.

Reports of directors

Communications and promotions 

  • Director, Khan reported on the Content Calendar. Director, Khan will be deleting promo for most events but will post GMM soon and EOT Nani’s Gelato on the 18th (with it now being moved to the 25th).
  • Director, Khan reported on the JOEY recognition post in the absence of Director, D’Angelo. Director, D’Angelo is still working on the post; please add your photo to the folder if not completed already.

Events 

  • No report.

Services 

  • Director, Akkerman reported on the merch. We are not going ahead due to the budget issue. Director, Akkerman proposed increasing prices for snacks. President, Hoang added that this will not do us much benefit with only two weeks left but could be done for the spring term.
    • Action item: Director, Akkerman to address emails regarding student refunds

Equity, diversity, and inclusion (EDI) 

  • No report.

Reports of representatives

Health Sciences

  • No report.

Kinesiology

  • Rep, Yang reported on Kin. The Kin department is proposing changes to the nutrition minor, with BIOL 273 replacing one of the prerequisite courses as well as other science and HLTH courses being added to the minor.

Public Health

  • No report.

Recreation and Leisure Studies

  • No report.

Other business

  • None.

Decisions made

  • None.

New business

  • None.

Adjournment

Meeting adjourned by the Chair at 6:07 p.m.