March 17, 2025 - Agenda and meeting minutes

Date: March 17, 2025

Time: 5:30 p.m.

Location: B.C. Matthews Hall (BMH) 1006

Agenda

Preliminaries

  • Call to order
  • Approval of agenda
  • Approval of meeting minutes

Regular agenda

Reports of officers

  • President

    • By-election
    • Housekeeping

  • Vice president internal affairs

    • Check-in

  • Vice president education

    • SWEP

  • Vice president finance

    • Budget

  • Vice president events

    • Debrief: Paint and Sip
    • EOT Nani's Gelato

  • Directors

    • EDI
    • Services
    • Content Calendar

  • Representatives

    • Council and Faculty meeting

Meeting minutes

Location: BMH 1006

Chair: Viv Hoang

Attendance

The following members were present:

  • Viv Hoang
  • Vicky Liu
  • Ekjot Sahota
  • Ramjot Mundh
  • Tabia Chowdhury
  • Marco D’Angelo
  • Isabel Yang
  • Angelica Marsili
  • Hanna Kang
  • Rochelle DeSouza
  • Ziyad Khan
  • Cesar Ocampo
  • Tanisha Chowdhury
  • Kylie Da Costa
  • Avery Akkerman

Preliminaries

Call to order

Meeting called to order at 5:34 p.m. by chair, Viv Hoang.

Approval of agenda

Motioned by Director D'Angelo, seconded by VP Liu. Motion carried unanimously.

Approval of meeting minutes

Motioned by VP Marsili, seconded by Director Akkerman. Motion carried unanimously.

Reports of officers

President – Viv Hoang

  • President, Hoang reported on Spring By-Elections. The voting period has concluded. Details need to be officially confirmed with WUSA before positions are announced. President, Hoang proceeded to report on the general election. Executive members were reminded to encourage friends to apply for the general elections that are now underway, as all spots are vacant.

  • President, Hoang reported on Housekeeping items. Transition documents should be updated on an on-going basis. Reminder to include as much detail as possible. President, Hoang reported on the AHSUM exec team photo. A discussion will be held online to decide the photo theme and location. The photo will be taken before next Monday’s meeting at 5:30 PM, and CEC will be asked to join us sometime after 5:30 PM.

Vice president, events – Tabia Chowdhury

  • VP, Chowdhury debriefed the Paint and Sip. The event had a 35% no show rate but was full with walk-ins. VP,
  • Chowdhury reported on the EOT Nani’s Gelato event. The location will be the EXP foyer and details are similar to the Lady Glazed event earlier in the term. Promotions should note that this is the last event for students to obtain an event stamp. Finances will be directed towards President, Hoang and not WUSA. Further details should be discussed between VPF and the President. 4 flavors of gelato will be ordered; Mango lychee, Biscoff, Tiramisu, and Blueberry pie.

Vice president, education – Angelica Marsili

  • VP, Marsili reported on SWEP. Emails have been sent out regarding gift cards, with a deadline until Friday to decide, and all communication with the professors is on-going.

Vice president, internal affairs – Hanna Kang

  • VP, Kang reported on the midterm check-in. 7 members filled out the form and voiced opinions on matters such as more open communication. While we will try to make more decisions during meetings moving forward, please reach out to President, Hoang or VP, Kang if there is a decision being made on the group chat that you would like to be brought up during the meeting. President, Hoang reminded executive members that the expectation is to continue checking both the FB group chat and the Teams channel. Another reminder to execs that Viv, Hanna, and Rochelle are available to discuss any concerns at any time.

Vice president, finance – Vicky Liu

  • VP, Liu reported on the budget. General Members Meeting needs to be removed from the budget. A portion of the money can be allocated for an AHSUM team dinner.

Reports of directors

Communications and promotions 

  • Director, D’Angelo reported on the content calendar. Student’s have begun signing up for general election after the social media post. The EOT Gelato post should be switched with the JOEY post on Wednesday, as finances are still being finalized. Director, D’Angelo will meet with President, Hoang regarding constitution changes before the general election.

Events 

  • No report.

Services 

  • Director, Akkerman reported on the services. Final snack restock will be done this week by Director, Akkerman and JOEY, Chowdhury. More protein bars and energy drinks will need to be purchased, based on feedback from students. There is a possibility of adding Red Bull and beef jerky, while we should cut down on frozen food, Kraft Dinner, and ramen. After taking a few off a few other items, it should be under $300.

Equity, diversity, and inclusion (EDI) 

  • President, Hoang reported on EDI in absence of Director, Patel. Food for connection will be happening on April 7th with the time to be determined. While it is on the same day as the Dean’s lunch, we are not expected to be there and were just asked to help guide planning.

Reports of representatives

Health Sciences

  • No report.

Kinesiology

  • No report.

Public Health

  • No report.

Recreation and Leisure Studies

  • No report.

Other business

  • SRO, DeSouza provided updates on Dean’s Lunch. Based on the availability of the team, the lunch will be on April 7th from 11-12pm. The room will be booked for longer than 12pm to minimize any rush to finish eating. Additional details will be provided as they are finalized. A form for dietary restrictions will be sent to execs.

  • Execs are reminded to sign-up to help with EOT event on the event form.

Decisions made

  • None.

New business

  • None.

Adjournment

Meeting adjourned by the Chair at 5:59 p.m.