March 24, 2025 - Agenda and meeting minutes

Date: March 24, 2025

Time: 5:30 p.m.

Location: B.C. Matthews Hall (BMH) 1006

Agenda

Preliminaries

  • Call to order
  • Approval of agenda
  • Approval of meeting minutes

Regular agenda

Reports of officers

  • President

    • Housekeeping
    • Elections

  • Vice president internal affairs

    • No items submitted.

  • Vice president education

    • No items submitted.

  • Vice president finance

    • Budget

  • Vice president events

    • EOT Nani's Gelato
    • Nintendo Switch Giveaway

  • Directors

    • EDI
    • Services
    • Content Calendar

  • Representatives

    • Council and Faculty meeting

Meeting minutes

Location: BMH 1006

Chair: Viv Hoang

Attendance

The following members were present:

  • Viv Hoang
  • Vicky Liu
  • Geertika Jeyaganesha
  • Ekjot Sahota
  • Ramjot Mundh
  • Tabia Chowdhury
  • Marco D’Angelo
  • Anusha Patel
  • Jenna Protacio
  • Isabel Yang
  • Angelica Marsili
  • Afrah Shaik
  • Hanna Kang
  • Rochelle DeSouza
  • Ziyad Khan
  • Cesar Ocampo
  • Tanisha Chowdhury
  • Farhanna Khan
  • Kylie Da Costa
  • Connie Lin
  • Avery Akkerman

Preliminaries

Call to order

Meeting called to order at 5:44 p.m. by chair, Viv Hoang.

Approval of agenda

Motioned by Representative Protacio, seconded by Representative Yang. Motion carried unanimously.

Approval of meeting minutes

Motioned by Representative Jeyaganesha, seconded by Director D'Angelo. Motion carried unanimously.

Reports of officers

President – Viv Hoang

  • President, Hoang reported on By-Elections. All details have been finalized and shared on social media. President, Hoang added that another by-election will need to be called during the S25 term, as a few spots including the President are vacant. President, Hoang proceeded to report on the AHSUM general election. The campaign process is underway and will continue until Thursday.

  • President, Hoang reported on Housekeeping items. Execs should continue working on their transition documents. The final due date will be in two weeks.

  • President, Hoang reminded execs of Dean’s Lunch on April 4th from 11-12pm.

  • President, Hoang reported on Grad Formal ticket sales. Instructions for sales have been shared via Teams and will be updated. Notice for execs that if someone is trying to add a guest after they bought a ticket, ask them to do fill out the form again. SRO DeSouza will amend the repeated name manually.

Vice president, events – Tabia Chowdhury

  • VP, Chowdhury reported on EOT Nani’s Gelato event. Execs are needed and are encouraged to sign up to help. All details have been confirmed except emailing campus security of the change of date. Promos for the event should emphasize cash sales because the square will be needed in the office for grad formal ticket sales. Promos should also inform students that Friday is the last day to submit event cards. Reminder that the AHSUM office will not be closed during the event.

Vice president, education – Angelica Marsili

  • No report.

Vice president, internal affairs – Hanna Kang

  • No report.

Vice president, finance – Vicky Liu

  • VP, Liu reported on the budget. Revenue for snacks will be added to the spreadsheet. President, Hoang requested that grad formal ticket sales be kept in a separate budget sheet from the main AHSUM budget.

Reports of directors

Communications and promotions 

  • Director, D’Angelo reported on Comms and Media. Campaign posters will be shared after the meeting and JOEY post will be posted as well.

Events 

  • No report.

Services 

  • Director, Akkerman reported on Services. All sweater pre-orders have been refunded, and the WStore shared a message with students to contact ASHUM for any questions or concerns. The final snack restock for the term has been completed.

Equity, diversity, and inclusion (EDI) 

  • Director, Patel reported on EDI. Suki has promotions prepared for the food for connection event, and AHSUM should repost that material.

Reports of representatives

Health Sciences

  • No report.

Kinesiology

  • No report.

Public Health

  • No report.

Recreation and Leisure Studies

  • No report.

Other business

  • Janice and Jenn from the (Co-op Education Counci) reported on the council’s objectives and term updates.

  • Jenn emphasized how CEE uses written feedback, student- leader conversations and student population conversations to improve Co-op student experience. Current themes and actions include finding more jobs for students, improving UI/UX, providing more support with the recruitment process, and increased communication about supports.

  • Jenn discussed the increased co-op fee. Information on how money is allocated is available online. The department is trying to reduce cost wherever possible. The fee increased to match inflation and ensure service quality is consistent.

  • Janice presented statistics on attrition. CEE is looking to find more data about specifically why students drop co-op whether that be dropping co-op purposefully, being removed from the program due to academics, or other reasons.

  • Jenn reported on changes to WaterlooWorks search and apply design and functionality. Multiple UI/UX changes were implemented to make the job application process more efficient. WaterlooWorks sent a message with all the new information, the website was updated, and videos made to walk through new changes. Currently, the team is acting on the feedback provided by AHSUM, including the filtering of jobs for international students.

  • An online feedback form is available in the slides shared by CEE and AHSUM exec are encouraged to share their feedback.

Decisions made

  • None.

New business

  • None.

Adjournment

Meeting adjourned by the Chair at 5:57 p.m.