March 31, 2025 - Agenda and meeting minutes

Date: March 31, 2025

Time: 5:30 p.m.

Location: B.C. Matthews Hall (BMH) 1006

Agenda

Preliminaries

  • Call to order
  • Approval of agenda
  • Approval of meeting minutes

Regular agenda

Reports of officers

  • President

    • Housekeeping
    • Elections
    • Grad Formal

  • Vice president internal affairs

    • No items submitted.

  • Vice president education

    • Prof research document project

  • Vice president finance

    • Budget

  • Vice president events

    • EOT Nani's Gelato
    • Nintendo Switch Giveaway

  • Directors

    • EDI
    • Services
    • Content Calendar

  • Representatives

    • Council and Faculty meeting

Meeting minutes

Location: BMH 1006

Chair: Viv Hoang

Attendance

The following members were present:

  • Viv Hoang
  • Vicky Liu
  • Geertika Jeyaganesha
  • Ekjot Sahota
  • Tabia Chowdhury
  • Marco D’Angelo
  • Anusha Patel
  • Jenna Protacio
  • Isabel Yang
  • Angelica Marsili
  • Afrah Shaik
  • Hanna Kang
  • Rochelle DeSouza
  • Ziyad Khan
  • Tanisha Chowdhury
  • Farhanna Khan
  • Kylie Da Costa
  • Connie Lin
  • Avery Akkerman

Preliminaries

Call to order

Meeting called to order at 5:49 p.m. by chair, Viv Hoang.

Approval of agenda

Motioned by Representative Protacio, seconded by Representative Yang. Motion carried unanimously.

Approval of meeting minutes

Motioned by Director Khan, seconded by VP Liu. Motion carried unanimously.

Reports of officers

President – Viv Hoang

  • President, Hoang reported on housekeeping items. The final deadline for transition documents is April 11. Execs must return their office keys to Rochelle at Dean’s Lunch or co-ordinate an alternate time.

  • President, Hoang reported on the AHSUM general election. Voting results will be shared via Facebook Messenger after the meeting. There was not a huge voter turnout this year, but also there have not been any complaints. The Spring By-Election will happen in the spring and be conducted by the new president.

Vice president, events – Tabia Chowdhury

  • VP, Chowdhury debriefed the EOT Nani’s Gelato event. The event was successful, and all ice cream was sold out prior to the estimated end time. Additional costs were incurred for an electrician because of the missing generator. For the future, planners should ensure the vendors have contingency plans.
  • VP, Chowdhury reported on EOT giveaway. The Nintendo switch has been placed in the office, and execs are reminded not to leave the office door open and unattended. The exec in office on April 4th is encouraged to take a picture of the winner with the switch for a story post. There was a reminder that the office will be closed afterwards during finals.

Vice president, education – Angelica Marsili

  • No report.

Vice president, internal affairs – Hanna Kang

  • No report.

Vice president, finance – Vicky Liu

  • No reports from VP, Liu. Need to add grad budget values.

Reports of directors

Communications and promotions 

  • Director, D’Angelo reported on Comms and Media. A story post for the winner of the Nintendo switch will be posted. All meeting minutes will be uploaded, and changes will be made to the AHSUM website next week.

Events 

  • No report.

Services 

  • No reports from Director, Akkerman.

Equity, diversity, and inclusion (EDI) 

  • Director, Patel reported on EDI. AHSUM should repost the Food for Connection promotions.

Reports of representatives

Health Sciences

  • No report.

Kinesiology

  • Rep, Yang reported on Kinesiology. The Dean discussed the details of the budget during the March DC. There are proposed changes to MATH 124, potentially getting a Kinesiology professor to teach the course instead of a math professor to make the content more relevant to the program.

Public Health

  • No report.

Recreation and Leisure Studies

  • No report.

Other business

  • SRO, DeSouza reported on Grad formal. There will be approximately 220 attendees including volunteers and vendors. No more tickets will be sold in the office tomorrow. Execs should direct students to contact Rochelle if there are any concerns.
  • SRO, DeSouza reported on the Memorial Cup game. This Thursday, the event planners are looking for a volunteer to be AHUSSIE and another volunteer to handle raffle ticket table. Execs should contact Rochelle if they are available.

Decisions made

  • None.

New business

  • None.

Adjournment

Meeting adjourned by the Chair at 6:02 p.m.