Date: May 12, 2025
Time: 5:45 p.m.
Location: B.C. Matthews Hall (BMH) 1005
Agenda
Preliminaries
- Call to order
- Approval of agenda
- Approval of meeting minutes
Regular agenda
Reports of officers
-
President
- Welcome Remarks
- Admin
- Transition Documents
- Role descriptions of Vice Presidents (VP), Directors and Representatives
- VP Finance By-election
- Recreation and Leisure Studies By-election
- Public Health By-election
-
Vice president internal affairs
- Office Hours Schedule and Keys
-
Vice president education
- Events
-
Vice president finance
- Budget
-
Vice president events
- Events
-
Directors
- Content Calendar
- Snacks restock
-
Representatives
- Council and Faculty meetings
Meeting minutes
Location: BMH 1005
Chair: Karina, Paskaramoorthy
Attendance
The following members were present:
- Paskaramoorthy, Karina
- Srikanth, Shradhaa
- Yang, Isabel
- Lim, Christopher
- DeCunha, Lara
- Dong, Joanna
- Vimalathas, Anajanaa
- Salama, Grace-Marie
Regrets:
- Thavachselvi Anisthin
Preliminaries
Call to order
Meeting called to order at 5:45 p.m. by chair, Karina Paskaramoorthy.
Approval of agenda
Be it resolved that the executives approve the agenda.
Motioned by Director, Dong, seconded by VP Yang.
Motion carried unanimously.
Approval of meeting minutes
Be it resolved that the executives approve the meeting minutes.
N/A - No prior meeting minutes
Reports of officers
President – Karina Paskaramoorthy
-
President, Karina began the meeting by outlining several housekeeping items and expectations for the term. All executive members were reminded to update the AHSUM SharePoint with their individual and team action items before the next meeting. Additionally, members are expected to complete the previous term’s transition document and begin drafting their own transition materials throughout the term.
-
President, Karina also announced the upcoming by-elections for the positions of VP Finance, Kinesiology Representative, Recreation and Leisure Studies Representative, and Public Health Representative. Executives are expected to assist with advertising these vacancies.
-
To coordinate office hour scheduling, all members are to complete the When2Meet by the end of Monday, May 12. Furthermore, each executive must complete the introductions document and upload a photo of themselves by Wednesday, May 14 at 11:00 AM.
-
President, Karina noted that she would be creating an Instagram group chat for the AHSUM Executive Team, retrieving keys for office hours from Rochelle, and purchasing snacks from Costco for future events.
-
President, Karina also addressed updates from the Director of Communications and the Director of Promotions. Both were tasked with updating the content calendar, with the executive introduction post scheduled starting Wednesday, May 14.
-
In terms of events planning, President, Karina shared that LinkedIn Headshots are scheduled for the week of June 9 or 16, with Representative of Health Sciences, Vimalathas confirmed to take the photos. The team is currently exploring photo editing options, including a potential Photoshop trial or editing the images internally. Another upcoming initiative is the Crafts and Boba event, also slated for the another week in June (date is to be determined). The boba will be sourced from Sweet Dreams.
Vice president, education – Isabel Yang
- No report.
Vice president, internal affairs – Shradhaa Srikanth
- No report.
Vice president, finance – Anisthin Thavachselvi
- No report.
Reports of directors
Communications and promotions
- No report.
Events
- No report.
Services
- No report.
Equity, diversity, and inclusion (EDI)
- No report.
Reports of representatives
Health Sciences
- No report.
Kinesiology
- No report.
Public Health
- No report.
Recreation and Leisure Studies
- No report.
Other business
- None.
Decisions made
- None.
New business
- None.
Adjournment
Meeting adjourned by the Chair at 6:25 p.m.
Motioned by VP, Srikanth. Seconded: VP, Yang
Motion carries unanimously.