May 20, 2025 - Agenda and meeting minutes

Date: May 20, 2025

Time: 5:00 p.m.

Location: B.C. Matthews Hall (BMH) 1035B

Agenda

Preliminaries

  • Call to order
  • Approval of agenda
  • Approval of meeting minutes

Regular agenda

Reports of officers

  • President

    • Weekly check-in

    •  Review of last weeks' action items

    • Lounge Condition and AHSUM Snacks

  • Vice president internal affairs

    • Office Hours Schedule 

  • Vice president education

    • LinkedIn Headshots

  • Vice president finance

    • Budget

  • Vice president events

    • Other events planned for term

  • Directors

    • Content Calendar
      • Content Calendar/Upcoming posts
    • Services
      • Snacks restock

  • Representatives

    • No items submitted.

Meeting minutes

Location: BMH 1035B

Chair: Karina, Paskaramoorthy

Attendance

The following members were present:

  • Paskaramoorthy, Karina
  • Srikanth, Shradhaa
  • Yang, Isabel
  • Lim, Christopher
  • DeCunha, Lara
  • Dong, Joanna
  • Vimalathas, Anajanaa
  • Salama,Grace-Marie
  • Thavachselvi Anisthin

Preliminaries

Call to order

Meeting called to order at 5:22 p.m. by chair, Karina, Paskaramoorthy

Approval of agenda

Be it resolved that the executives approve the agenda.

Motioned by Director Dechunha, seconded by VP Srikanth.

Motion carried unanimously.

Approval of meeting minutes

Be it resolved that the executives approve the meeting minutes.

Motioned by Director Dechunha, seconded by VP Srikanth.

Motion carried unanimously.

Reports of officers

President – Karina Paskaramoorthy

  • President, Karina began the meeting by highlighting upcoming communications responsibilities. The Director of Promotions, Dong, was tasked with creating and distributing promotional content for the by-elections of the Recreation and Leisure Studies (RLS) and Public Health Representatives. In addition, both the Director of Promotions, Dong and the Director of Communications, Lim were assigned to draft and post a formal overview of AHSUM’s rules and regulations for the term. 

  • President, Karina reminded all executives to submit their office hour availabilities. She confirmed that office hours will officially begin on Monday, June 2, 2025. After discussion with Vice President of Internal Affairs, Srikanth, President, Karina finalized the office hours schedule as follows: Monday to Thursday from 12:00 p.m. to 5:00 p.m., and Friday from 12:00 PM to 3:00 PM. All executives have since uploaded their availability into the shared scheduling document. President Karina had also ensured that all executive members received an email regarding pick-up, and the executive team has acknowledged to pick up the keys sometime this week. 

  • In her event planning updates, President Karina reported that the LinkedIn Headshots event will be held on June 9, 10, or 12, pending final approval from Health Sciences Representative, Vimalathas. The event will serve as a professional development opportunity for students and will be supported logistically by the AHSUM team. 

  • President Karina further announced that the Crafts and Boba event is scheduled for the week of June 17, with an estimated budget of $500. The boba will be purchased from Sweet Dreams, and final event details will be confirmed in the coming weeks. 

  • Looking ahead to July, Karina proposed hosting a General Members Meeting during the week of July 14. The event is expected to engage approximately 50 attendees, with a preliminary budget of $400 allocated for supplies and refreshments. 

  • To mark the end of the term, Karina introduced the idea of hosting an Ice Cream Truck event, potentially in partnership with 4All, a local UW-affiliated catering service. In exploring options for serving ice cream, she noted the importance of ensuring alignment with Equity, Diversity, and Inclusion (EDI) principles. President Karina will reach out to WUSA to determine if AHSUM can rent the WUSA cooler for storing ethically sourced ice cream tubs. If such arrangements are not feasible, hiring a food truck may be a more practical alternative. 

  • The executive team also engaged in discussion about resource allocation. President Karina raised the idea of possibly scaling down one of the term's events in order to redirect funding toward either enhancing the snack cart initiative or vice versa, depending on student engagement and available resources. 

  • To close the meeting, President Karina informed the team that she and Director of Services, Salama will be visiting Costco during the week of May 26 to restock snacks for the AHSUM office and upcoming programs. 

Vice president, education – Isabel Yang

  • No report.

Vice president, internal affairs – Shradhaa Srikanth

  • No report.

Vice president, finance – Anisthin Thavachselvi

  • No report.

Reports of directors

Communications and promotions 

  • No report.

Events 

  • No report.

Services 

  • No report.

Equity, diversity, and inclusion (EDI) 

  • No report.

Reports of representatives

Health Sciences

  • No report.

Kinesiology

  • No report.

Public Health

  • No report.

Recreation and Leisure Studies

  • No report.

Other business

  • None.

Decisions made

  • None.

New business

  • None.

Adjournment

Be it resolved that the meeting is adjourned by the Chair at 6:17 p.m. 

Motioned by VP Srikanth, seconded by Director, DeCunha

Motion carried unanimously.