May 26, 2025 - Agenda and meeting minutes

Date: May 26, 2025

Time: 5:45 p.m.

Location: B.C. Matthews Hall (BMH) 1035B

Agenda

Preliminaries

  • Call to order
  • Highs and lows
  • Approval of agenda
  • Approval of meeting minutes

Regular agenda

Reports of officers

  • President

    • Potential collaboration with ESS (?)

  • Vice president internal affairs

    • Office Hours Schedule (final reminder)

  • Vice president education

    • LinkedIn Headshots date selection

  • Vice president finance

    • Budget drafting

  • Vice president events

    • Quotes for events 

  • Directors

    • Comms and Media
      • Media updates
    • Services
      • Snacks restock

  • Representatives

    • No items submitted.

Meeting minutes

Location: BMH 1035

Chair: Paskaramoorthy, Karina

Attendance

The following members were present:

  • Paskaramoorthy, Karina
  • Srikanth, Shradhaa
  • Yang, Isabel
  • Lim, Christopher
  • DeCunha, Lara
  • Dong, Joanna
  • Vimalathas, Anajanaa
  • Salama, Grace-Marie
  • Thavachselvi Anisthin

Preliminaries

Call to order

Meeting called to order at 5:46 p.m. by chair, Paskaramoorthy, Karina.

Attendance

Approval of agenda

Be it resolved that the executives approve the agenda.

Motioned: Motioned: Director, Dong, Seconded: Director, Salama

Motion carries unanimously

Approval of meeting minutes

Be it resolved that the executives approve the meeting minutes.

Motioned: Motioned: Director, Lim, Seconded: Director, DeChunha

Motion carries unanimously

Reports of officers

President – Karina Paskaramoorthy

  • President, Paskaramoorthy proposed a collaboration with the Environment Student Society for termly events (Nacho Crawl, Sports Events), as well as a collaboration with WUSA for a Toronto Harbour Boat Cruise. The team agreed to both collaborations. President, Paskaramoorthy to reach out to both. 

  • President, Paskaramoorthy reported on budget progress, suggesting a meeting with VP’s Yang, Srikanth and Anisthin. All VP’s agreed to hold a meeting later in the week.  

  • Updates regarding the S25 By-election were presented to the team, encouraging members to advertise voting to as many people as possible.  

  • President, Paskaramoorthy assigned VP, Anisthin to get quotes from Sweet Dreams Teashop for Boba Craft night/Game night event, FourAll Ice Cream for End of Term, and Domino’s for General Members Meeting.

Vice president, education – Isabel Yang

  • VP Yang reported on LinkedIn Headshot progress. Representative, Vimalathas agreed to shoot the event on June 10th from 1:00 PM to 2:15 PM. EXP 2nd floor will be booked, and the shoot will take place there. 

Vice president, internal affairs – Shradhaa Srikanth

  • No report.

Vice president, finance – Anisthin Thavachselvi

  • No report.

Vice president, events 

  • No report.

Reports of directors

Communications and promotions 

  • Director, Dong and Director, Lim reported on posts/stories from the past week. These included exec introductions. Posts for Office hours/lounge rules were scheduled for Friday, May 30.  

Services 

  • Director, Salama and President, Paskaramoorthy scheduled a date for the snack restock. A contest for sweater/sweatpants design was suggested, and the team agreed with this idea unanimously. 

Equity, diversity, and inclusion (EDI) 

  • No report.

Reports of representatives

Health Sciences

  • No report.

Kinesiology

  • No report.

Public Health

  • No report.

Recreation and Leisure Studies

  • No report.

Other business

  • Review quotes from Sweet Dreams and FourAll
  • Review ESS Collaboration options
  • Review WUSA Boat Collaboration

Decisions made

  • LinkedIn Headshots to take place on June 10th from 1:00 p.m.to 2:15 p.m.
  • End of Term event will be catered by FourAll Ice Cream.

New business

  • None.

Adjournment

Be it resolved that the meeting is adjourned by the Chair at 6:45 p.m.