November 21 Meeting Agenda and Minutes
Agenda:
Date: October 31th 2023 Time: 5:30pm
Location: BMH 1016
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Open Session Preliminaries
Regular Agenda
Adjournment |
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Minutes:
AHSUM Meeting Minutes
BMH 1016
Speaker: Hoang, Viv Secretary: DeSouza, Rochelle
Attendance
The following members were present:
- Hoang, Viv
- Mistry, Krupa (online)
- DeSouza, Rochelle
- Hassan, Prio
- Khan, Farhaana
- Munasinghe, Ashini
- Liu, Vicky
- Yang, Isabel
- Zohdy, Saleena
- Akkerman, Avery
- So, Jacey
- Marsili, Angelica
- Protacia, Jenna
- Deng, Kevin
- Lam, Sara
Regrets: Verma, Nishtha
Preliminaries
Call to Order
President, Hoang called the meeting to order at 6:03 p.m.
Highs and Lows
High and lows will not be recorded since they are personal reflections.
Regular Agenda
Approval of Agenda
Be it resolved that the Executive approve of the Agenda
Motioned: Representative, Zohdy and Seconded: Director, Hassan
Motion carries unanimously
Approval of Meeting Minutes
Be it resolved that the Executive approve of the Meeting Minutes
Motioned: Director, Munasinghe and Seconded: Representative, Yang
Motion carries unanimously
Reports of Officers
President
President, Hoang reported on the General Members Meeting on November 30 from 6:30 p.m. - 7:30 p.m. This meeting is mandatory for all executive members to attend. Members will give a summary of work that will. AHSUM will need to hit quorum. Can Joeys become executive members? This would have to be voted on as a Constitution change. If the Joeys move into Director roles, we would be losing out on having Joeys on the team. Quorum is 12 students from each academic unit. AHSUM will be ordering pizza. AHSUM will be giving a budget report. Every member will be responsible for speaking on slides. Executives should get their slides done as soon as possible.
President, Hoang reported that the Breakfast Fundraiser will be taking place tomorrow in the AHSUM lounge. AHSUM will be making a payment by cheque.The event might end early depending on supplies. AHSUM might need to get more tables from the EXP 1689 storage. Warm Up Wednesday will be starting at 10:00 a.m. tomorrow. Director, Khan will be doing promotions at the event.
President, Hoang reported that transition documents are in the Gogle Drive which executive can starting writing. This is mostly meant for executives who are . Work on completing thiese before the New Year.
President, Hoang
VP of Internal Affairs
VP, DeSouza reported that she will be sending the General Members Presentation link in the group chat so that it is more accessible for people to work on.
VP, DeSouza reported that the Grad Formal Committee has written an AHSEF proposal to secure graduation gifts to distribute to Grad Formal attendees. The Committee will be presenting the proposal to the AHSEF Board of Directors tomorrow.
All executive members should return the office keys before the end of the term to VP, DeSouza.
VP of Education
VP, Mistry reported that Mystery Bus will not happen this semester. There are some potential dates available for next term. AHSUM is tentatively planning a Mystery Bus for March 22 (Friday). AHSUM will need to make bus arrangements. The cost per ticket has not been decided upon. AHSUM is aiming to reserve 45 tickets.
VP of Finance
No report from Finance. Student fees will be deposited into the AHSUM account. Cheque requests have been getting processed pretty quickly.
Directors
No report from Director, Hassan.
No report from Director, Khan.
No report from Director, Munasinghe.
No report from Director, Liu.
Representatives
No report from Representatives.
Joeys
Joey, Marsili reported that the down payment can be paid to Crumby by cheque. The remaining balance can be paid on the day of the event. VP, DeSouza can deliver the cheque to Crumby. AHSUM will need to confirm parking arrangements for their truck.
Reports
Other Business
New Business
Be it resolved that the Chair adjourns the meeting at 6:26 p.m.
Motioned: VP, DeSouza and Seconded: President, Hoang
Motion carries unanimously