September 9 Agenda and Meeting Minutes

Reports of Officers

President, Hoang reported on the mandatory office hours. Each executive is responsible for 2-3 hours a week and will be running our services, including sweater and snack sale, fishbowl, and exam bank. The current office hour schedule for the month and the logs (to be filled during office hours) are available on SharePoint, although the schedule will be updated once JOEYs are added to the team. AHSUM prefers the 10-5 schedule over 9-4. 

President, Hoang proceeded to report on the logs. The Fishbowl can be signed out for a maximum of 2 hours per student per day. Executives will need to use the square machine for both cash and card sale; Director, Akkerman will update the inventory every or every other week. There will be a trial shift after the meeting. 

President, Hoang reported on the poster approval procedure. When students come to ask for their posters to be put up in the Health building, executives are expected to sign the front of the poster – write AHSUM for now but there will be a new stamp – with the date of removal (one week after). Posters cannot be put up on any walls and can only be put up in the AHSUM office or on bulletin boards.

VP, Marsili reported on the academic events for the term. The first academic event will be the LinkedIn Headshots on Sep 26th. The current cost estimate is $550, and President, Hoang is in contact with the photographer to ensure a reasonable cost. There will be a sign-up sheet for shifts once the WUSA form is submitted by VP, Marsili and approved by WUSA. The rest of the events for the term include a test preparation workshop with the Centre for Career Development (cost estimate of $500 for food), SWEP on Oct 24th (cost estimate of $750 for food), and Bites and Insights. For Bites and Insights, Representatives should get a list of professors who are available this term by next meeting by either searching online or reaching out to academic advisors. VP, Marsili will get a quote for Grad House (potential spot). 

Director, Akkerman reported on the services. There will be a restock of snacks on Monday and an update on Square. Director, Akkerman will be creating a shopping list, and President, Hoang will be making a purchase on Instacart on Monday night. There will also be a sweater count by size and program next Monday before the sale next Thursday to get rid of inventory. The following members will be helping out with the count: VP, Kang; VP, Liu; Director, Chowdhury; Director, Paskaramoorthy; Representative, Dong; and Representative, Munro. AHSUM agreed to sell the sweaters for $15.

Director, Chowdhury reported on the events for the term. The Welcome Back event will be held with the Lady Glaze Food Truck, with a tentative date of Sep 25th from 11-3 or 12-4 based on their availability. The cost estimate is $5k. There will be two events in October: Pumpkin Painting (tentative date: Oct 22nd) and Halloween Movie Night (tentative date: Oct 29th). Instead of announcing the winner for Pumpkin Painting on Instagram, there will be a raffle for a gift card (total cost estimate of $200). The Halloween Movie Night will also have food and has a budget estimate of $500. EOT events include Paint and Sip (tentative date: Nov 19th 6-8 pm) and Therapy Dogs (tentative date: Nov 27th). The Paint and Sip will have either tote bags or airdry clay craft with either Cha Time or Coco’s as the vendor; the cost estimate is around $1k. The Therapy Dogs should be free of charge but accept donations.

No reports from Director, Jeyaganesha.