If you are a club or a student society looking to book space, you must fill out a form through WUSA and have your event approved by them. Once approved, WUSA will notify us to book the space requested.
Please Note: WUSA Club Event forms for in-person events must be submitted at least a week prior to your clubs' event and event forms for online events must be submitted at least 3 business days prior to your clubs' event.
Columbia Lake 1 firepit, Columbia Lake 2 firepit and the Laurel Creek firepit are open.
Room booking note:
All Friday evening room requests are for a maximum of 1.5 hours or less and must be scheduled within one of the following time slots:
- 4:30 pm - 6:00 pm
- 6:30 pm - 8:00 pm
- 8:30 pm - 10:00 pm
If requests are made after a term is already underway and the event is to occur within 14 days of the request coming into Bookings, straddling two or more Friday night test slots is possible. If the event is to occur 15 days or more after the event is requested, Bookings will seek permission to book outside the 1.5 hour slots listed above from the Registrar's Office.
The following items can be booked through Jamie Doerbecker by filling out the bookings request form. At least 48 hours or more notice is required before delivery. All Booking items are NOT for out door use. By clicking on an item in the description column, a picture will display.
Tables:
| PART NUMBER | DESCRIPTION |
|---|---|
| 02-1100 | 5 foot tables |
| 02-1150 |
Exam Tables (30" x 30") |
Chairs:
| PART NUMBER | DESCRIPTION |
|---|---|
| 03-1200 |
Grey chairs - Restrictions Apply |
| 03-1250 | Green chairs |
Lecterns:
| PART NUMBER | DESCRIPTION |
|---|---|
| 04-1300 | Metal lecterns |
| 04-1320 |
Plexiglass lectern - Restrictions Apply |
| 04-1340 |
President's lectern - Restrictions Apply |
| 04-1360 | Tabletop lectern |
| 04-1380 | Wooden lectern |
Boards:
| PART NUMBER | DESCRIPTION |
|---|---|
| 05-1400 | Large display boards 4x5 |
| 05-1425 | Small display boards 4x4 |
| 05-1450 | Tabletop board |
| 05-1475 | Whiteboards - 46" H X 34" W Overall size 76"H x 42"W |
Miscellaneous:
| PART NUMBER | DESCRIPTION |
|---|---|
| 06-1500 | Coat Racks - please specify if you need hangers |
| 06-1600 | Flip charts - Paper not included 24" x 36" |
| 06-1700 | Easels |
| 06-1800 | Post stands |
| 06-1900 |
Risers - Please Note: Bookings has four (4) risers available and each riser must be setup/torn-down by Central Stores staff only. Risers measure 6’wide x 8’long x 16”high and includes a step stairs – each riser will hold two people with lectern. When ordering, provide a floor plan drawing, showing the placement location of risers and ensure the space is clear. Also indicate the date/time when the risers can be set up and taken down (please give at least a two hour period for setup and tear down within business hours M-F 8am to 3pm). Note that these risers cannot be hand-carried to the setup location. |
