Creating a Chronology

What is a Chronology?

A chronology, or timeline, is a documented sequence of events over a specific period. It can effectively convey to a decision-maker what occurred, when it occurred, and its impact on you.

Consider using a chronology for intricate situations, ongoing circumstances that have affected you, or when you don't have formal evidence to back your appeal.

An effective chronology demonstrates key details over a span of time in support of your request. Remember to keep in mind these key aspects as you construct your chronology. 

  1. Dates and Times: Clearly document when each event occurred.
  2. A description of the event or documentation: Provide concise and accurate descriptions of each event. When including a document, give a brief explanation of what the document is.
  3. Sequence: Make sure your chronology is presented in chronological order.
  4. Impact: Describe how this event affected you and how it relates to your request.
  5. Sources: Include supporting evidence or references when possible. 

Be Respectful

  • Use names and titles respectfully
  • Use neutral language
  • Avoid hostile or aggressive commentary
  • Avoid graphic descriptions

Be Brief

  • Use very short paragraphs or bullet points
  • Use natural, plain English
  • Avoid lengthy sentences
    For example; use "because" instead of "due to the fact that..." 
  • Avoid exaggerations and absolutes 
    Use "often" instead of "always" 

Be Specific

  • Include exact dates, times, and locations
  • Although brief, your description should contain enough detail for the reader to understand why it is included
  • Mention dates and titles of individuals involved to support credibility 
  • Don't assume the reader implicitly knows something
  • Avoid acronyms. Instead use full names and titles

Creating your Chronology

Start by considering why you are creating a chronology. Is this in support of a petition to withdraw from a course without penalty? Or maybe an appeal for an academic discipline decision? Form a clear statement and use it as a road map to help guide the development of your chronology. You may wish to include it as an opening line for your chronology. 

Next, organize your details. 

  • Include only relevant details. Not every incident, conversation or email will be relevant. 
  • Provide a straightforward account by stating the facts succinctly and objectively. 
  • Don't over-chronicle - most dates are unimportant.
  • Avoid story-telling - list the facts, actions, decisions, and outcomes.
  • Use thematic headings to guide the reader, if needed.
  • Do not include assumptions about others' motivations or intentions. Describe behaviour, not personality traits. 
    For example, instead of "He always harasses me because he is an arrogant and aggressive bully" say "He spoke in a loud voice, stood over me, and said that my work was useless"    . 
  • Include relevant policies in a separate appendix - Department policies, student handbooks, or university regulations.
  • Include supporting documentation in a separate appendix - such as emails, screenshots, medical notes, or letters of support.

Sample Chronology

Date Description Impact Evidence
March 1 2022 Food Poisoning Missed midterm in GEOG 490A Medical note from Campus Wellness
March 15 2022 Family member unwell; travelled with family Missed make-up midterm in GEOG 490A Plane ticket; email from family member's physician 
April 10 2022 Family member who was unwell passed away Missed final in GEOG 490A Obituary; plane ticket