The University of Waterloo expects all students to help create a safe, respectful, and inclusive community. Non-academic student conduct refers to how students behave and interact outside the classroom — whether on campus, in residences, or while representing the university in the wider community.
When behaviour does not meet these standards, the university follows clear policies and procedures to ensure fairness, accountability, and support for everyone involved.
What Counts as Non-Academic Misconduct?
Examples include, but are not limited to:
-
Harassment or discrimination (race, gender, sexual orientation, disability, religion, etc.)
-
Sexual violence or sexual harassment
-
Bullying or threatening behaviour
-
Damage to property or misuse of university facilities
-
Disruption of university activities or events
-
Substance-related misconduct that endangers others
-
Failure to comply with university directives related to safety or conduct
Non-academic conduct covers on-campus activities and, in some cases, off-campus behaviour when it affects the university community.
Relevant Policies
These policies outline expectations and explain how non-academic concerns are addressed:
| Policy | Purpose |
|---|---|
| Policy 71 – Student Discipline |
Outlines the university’s process for addressing both academic and non-academic misconduct. For non-academic matters, it defines what behaviours may constitute a violation — such as harassment, threats, property damage, or disruptive actions — and sets out possible sanctions that range from educational measures to suspension or expulsion. It ensures students are given notice of allegations, an opportunity to present their side, and access to an appeal if they believe the decision was unfair. The policy’s goal is not only discipline but also education and restoration, encouraging positive change and accountability. |
| Policy 33 – Ethical Behaviour |
Establishes the expectation that all members of the university community act with respect, integrity, and fairness. It prohibits harassment, discrimination, bullying, and any behaviour that undermines the dignity of others, whether in person or online. The policy also describes informal and formal ways to address concerns, including mediation through the Conflict Management Office (CMO) or a formal complaint process. Its purpose is to maintain an inclusive campus climate and provide clear protections and remedies for anyone who experiences or witnesses unethical conduct. |
| Policy 42 – Prevention of and Response to Sexual Violence |
Sets the framework for preventing and responding to sexual violence, including sexual assault, harassment, stalking, and relationship violence. It affirms the right of survivors to be treated with compassion and respect, and to choose whether to make a formal complaint, seek accommodations, or access support services. The policy outlines procedures for disclosures, reporting, investigations, and interim safety measures while emphasizing trauma-informed practices. It also places responsibility on the university to provide education, resources, and clear information about supports such as the Sexual Violence Prevention and Response Office (SVPRO). |
| Policy 72 – Student Appeals |
Provides the process for students to appeal decisions made under other policies, including non-academic discipline cases from Policy 71. It ensures that appeals are heard by an impartial committee and that students have the chance to submit evidence and arguments for reconsideration. Grounds for appeal can include procedural errors, new information, or concerns that the outcome/process was unreasonable. |
How the Process Works
-
Report or Disclosure
-
Concerns can be raised by students, staff, faculty, or others.
-
Depending on the issue, reports may go to the Office of Equity, Diversity, Inclusion, and Anti-Racism (EDI-R), the Sexual Violence Prevention & Response Office (SVPRO), or the Conflict Management Office (CMO).
-
-
Review and Resolution
-
Some cases are handled informally through mediation or education.
-
Serious matters may proceed through a formal investigation under Policy 71, with opportunities for the student to respond.
-
-
Decision and Outcome
-
Decisions can include educational measures, restorative actions, or disciplinary outcomes.
-
Students always retain the right to appeal through Policy 72.
-
Your Rights and Responsibilities
-
Participation: You have the right to participate in the process, including any support person(s) requested.
-
Respectful Behaviour: Students are expected to cooperate honestly and treat all parties with dignity.
-
Fair Process: You have the right to know the allegations, present information, and be heard.
-
Support Services: Confidential support — such as EDI-R, SVPRO, CMO, Counselling Services, and the Ombuds Office — are available throughout the process.
How the Ombuds Office Can Help
The Office of the Ombudsperson is independent, confidential, and impartial. We do not compel or make decisions. Instead, we:
-
Explain how Policies 33, 42, 71, and 72 apply to your situation
-
Clarify your rights and responsibilities
-
Help you prepare for meetings, written statements, or appeals
-
Connect you with appropriate campus resources
-
Provide asafe, private space to talk through options before you decide how to proceed
You can contact us at any stage, whether you are making a report, responding to an allegation, or simply seeking advice.