Records relating to the provision of auxiliary services to the university community
| Title |
Athlete information and eligibility records |
|---|
| Location |
Athletics |
|---|
| Legal authority |
University of Waterloo Act, 1972, CIS and OUA regulations |
|---|
| Information may include |
Name, student number, gender, date of birth, telephone number, local and permanent addresses, email address, academic information, date of graduation, height, weight, sport, position, hometown, high school club, high school coach, previous years of eligibility, other post-secondary institutions attended, other teams played for, provincial and national team experience, last date of competition, other sports played, awards and bursaries. |
|---|
| Uses |
To determine and document student athletes' eligibility to participate in sports regulated by Canadian Interuniversity Sport and maintain relevant biographical information. |
|---|
| Users |
Athletics; selected data is provided to the Registrar's Office, Ontario University Athletics, and Canadian Interuniversity Sport |
|---|
| Individuals in bank |
Students |
|---|
| Retention |
To be determined |
|---|
| Disposition |
To be determined |
|---|
| Title |
Housing and residences student records |
|---|
| Location |
Housing & Residences |
|---|
| Legal authority |
University of Waterloo Act, 1972 |
|---|
| Information may include |
Name, home address, home telephone numbers, application data, residence contract, residence address, residence telephone numbers, ResNet information, email, date of birth, gender, student number, citizenship, living-learning affiliation, registration data, marital status, dependents and/or boarders, photograph, move-in and move-out dates, financial information, rule violations and other incidents, sanctions, special accommodation needs |
|---|
| Uses |
Administration of student residences |
|---|
| Users |
Housing & Residences staff; associate deans; housing directors of the Federated University and Affiliated Colleges |
|---|
| Individuals in bank |
Students |
|---|
| Retention |
To be determined |
|---|
| Disposition |
To be determined |
|---|
| Title |
Parking |
|---|
| Location |
Parking services |
|---|
| Legal authority |
University of Waterloo Act, 1972 |
|---|
| Information may include |
Name, student number, employee number, address, telephone number, vehicle make, vehicle model, license plate, record of parking violations |
|---|
| Uses |
To issue parking permits to students, staff, faculty, and visitors, and to issue fines and parking tickets when necessary |
|---|
| Users |
UW Police and Parking Services staff |
|---|
| Individuals in bank |
Faculty, staff, students, public |
|---|
| Retention |
To be determined |
|---|
| Disposition |
To be determined |
|---|
| Title |
Sports clubs |
|---|
| Location |
Athletics |
|---|
| Legal authority |
University of Waterloo Act, 1972 |
|---|
| Information may include |
Club director name and contact information, club members' names |
|---|
| Uses |
To administer Athletics' campus recreation clubs |
|---|
| Users |
Athletics |
|---|
| Individuals in bank |
Students |
|---|
| Retention |
To be determined |
|---|
| Disposition |
To be determined |
|---|
| Title |
WatCard |
|---|
| Location |
WatCard Office |
|---|
| Legal authority |
University of Waterloo Act, 1972 |
|---|
| Information may include |
Name, student number, address, telephone number, email address, faculty of study, date of birth, gender, photograph, transaction history |
|---|
| Uses |
To produce and administer official UW photo ID used as a library card, a declining-balance transaction card, and an access card |
|---|
| Users |
WatCard staff, Housing & Residences staff, faculties (for class lists) |
|---|
| Individuals in bank |
Faculty, staff, students, graduates, guests |
|---|
| Retention |
To be determined |
|---|
| Disposition |
To be determined |
|---|
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