Records relating to the provision of auxiliary services to the university community

Title Athlete information and eligibility records
Location Athletics
Legal authority University of Waterloo Act, 1972, CIS and OUA regulations
Information may include Name, student number, gender, date of birth, telephone number, local and permanent addresses, email address, academic information, date of graduation, height, weight, sport, position, hometown, high school club, high school coach, previous years of eligibility, other post-secondary institutions attended, other teams played for, provincial and national team experience, last date of competition, other sports played, awards and bursaries.
Uses To determine and document student athletes' eligibility to participate in sports regulated by Canadian Interuniversity Sport and maintain relevant biographical information.
Users Athletics; selected data is provided to the Registrar's Office, Ontario University Athletics, and Canadian Interuniversity Sport
Individuals in bank Students
Retention To be determined
Disposition To be determined
Title Housing and residences student records
Location Housing & Residences
Legal authority University of Waterloo Act, 1972
Information may include Name, home address, home telephone numbers, application data, residence contract, residence address, residence telephone numbers, ResNet information, email, date of birth, gender, student number, citizenship, living-learning affiliation, registration data, marital status, dependents and/or boarders, photograph, move-in and move-out dates, financial information, rule violations and other incidents, sanctions, special accommodation needs
Uses Administration of student residences
Users Housing & Residences staff; associate deans; housing directors of the Federated University and Affiliated Colleges
Individuals in bank Students
Retention To be determined
Disposition To be determined
Title Parking
Location Parking services
Legal authority University of Waterloo Act, 1972
Information may include Name, student number, employee number, address, telephone number, vehicle make, vehicle model, license plate, record of parking violations
Uses To issue parking permits to students, staff, faculty, and visitors, and to issue fines and parking tickets when necessary
Users UW Police and Parking Services staff
Individuals in bank Faculty, staff, students, public
Retention To be determined
Disposition To be determined
Title Sports clubs
Location Athletics
Legal authority University of Waterloo Act, 1972
Information may include Club director name and contact information, club members' names                                                                                      
Uses To administer Athletics' campus recreation clubs
Users Athletics
Individuals in bank Students
Retention To be determined
Disposition To be determined
Title WatCard
Location WatCard Office
Legal authority University of Waterloo Act, 1972
Information may include Name, student number, address, telephone number, email address, faculty of study, date of birth, gender, photograph, transaction history
Uses To produce and administer official UW photo ID used as a library card, a declining-balance transaction card, and an access card
Users WatCard staff, Housing & Residences staff, faculties (for class lists)
Individuals in bank Faculty, staff, students, graduates, guests
Retention  To be determined
Disposition To be determined

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