We support informed, strategic decision-making about space at the University of Waterloo. Our work spans planning, project coordination, and the management of space data systems that underpin institutional planning and operations.
Strategic space planning and utilization
We support institutional planning by providing analysis, insight, and strategic guidance on how space is allocated and used across the university. This work informs decision-making at the senior leadership level and helps ensure that space is managed as a shared institutional resource.
Includes collaborative work with the Provost’s Office, Finance, and Institutional Analysis & Planning.
- Provide strategic advice on space allocation, utilization, and long-term planning
- Analyze space usage across faculties and academic support units
- Support institutional planning initiatives, including campus planning
- Develop processes that promote efficient and equitable use of space
- Collaborate with units across campus to address complex space needs
Planning support and project coordination
We plan and coordinate space-related projects across campus, working closely with faculties and service units to deliver functional, well-aligned environments. This includes both smaller-scale changes and larger renovation and classroom renewal initiatives.
Includes classroom revitalization projects and coordination with Plant Operations, IST, and the Registrar’s Office.
- Evaluate space requests and develop planning options
- Translate requirements into layouts, test fits, and preliminary designs
- Coordinate renovations, relocations, and reconfigurations
- Manage project planning, documentation, budgets, and timelines
- Support classroom upgrades and learning space improvements
- Coordinate use of swing space to support temporary needs
Space data, reporting and systems
We manage the university’s space data as a critical institutional asset, ensuring it is accurate, integrated, and usable for planning, reporting, and decision-making.
Includes provincial reporting (COU) and institutional processes such as the Waterloo Budget Model.
- Maintain and validate the university’s space inventory
- Track changes in space use and allocation over time
- Deliver reporting for planning, budgeting, and external requirements
- Manage and enhance space systems, including Archibus
- Support integration across systems that rely on space data
- Provide training and support for space data users across campus