3:00 p.m., 15 July 2020, Microsoft Teams
Attendance
Donald Duff-McCracken (Chair), Melissa Holst (Secretary), Marta Bailey, Herbert Balagtas, Tom Cauduro, Janice Cook, Erica Clement-Goudy, Daniella Cross, Michelle Douglas-Mills, Graham Faulkner, Laurel Forbes, Chris Francs, Tom Graham, Marlon Griffith, Jennifer Halcrow, Tara Hillis (WCMS Project Manager), Andrea Jennings, Danielle Jeanneault, Adriann Kennedy, Koe Kwan, Jen Konkle, Elizabeth Kleisath, Derek Leung, Ryan Lahti, Liam Morland, Amy Meredith, Kevin Paxman, Elizabeth Rodgers, Trevor Ridgeway, Andrew Smith, Greg Smith, Michael Tjendra,
Absent:
Iva Badjari, Lisa Brackenridge, Lannois Carroll-Woolery, Dawn Charlton, Pavol Chvala, Alyssa Clarkson, Beth Cotter, Sarah Forgrave, Jennifer Gillies, Tasha Glover, Troy Grandy, Jason Greatrex, Jim Johnston, Martin LeBlanc, Stephanie Koerne, Stephanie Longway, Jay Mielke, Isaac Morland, Carlos Saavedra, Nancy Schnarr, Melanie Scott, Lori Suess, Jodi Szimanski, Annaka Willemsen.
Approval of the Minutes of Previous Meeting
The minutes from the previous meeting were accepted as distributed.
Drupal 7 End-of-Life Extension (Greg Smith)
After Greg's presentation we had a lengthy discussion. There is significant interest in moving to the horizontal nav structure but it would have to be in a manner that did not require an IA change and it would need lots of consultation. There were some outliers to this notion of moving forward with the horizontal navigation. One member expressed concern that any change to horizontal nav would require the IA changing, whether intended or not.
With regards to consultation there should be two steps:
- The first would be to quickly further confirm whether this desire is there and people are willing to invest the energy in this. This initial consultation process and the decision making that comes out of this needs to be expedient so we can all start moving ahead. While people want to be involved and consulted, they also want to move ahead with a decision. A desire for involvement in consultation and a desire for not letting this process drag on are not mutually exclusive!
- The second part would be consultation on the actual UI etc. WAC members would want an active role in ensuring this design worked for them.
Speaking of IA there seems to be an unresolved conflict around IA with many of the POCs, on one hand they feel that it needs to be updated (it does) and on the other hand they realize that it would be a lengthy process. In some ways there could be an appetite for reassessing the IA but it may have to be a separate project.
WCMS Training/Support update (Andrea Jennings)
WCMS Kitchen sink survey
In the WCMS Kitchen sink survey, we are looking to gather feedback from WCMS users on some general questions we have for the WCMS 3 rebuild project. This survey should take about 5 minutes to complete and will be available until Friday, July 24 at 4:00 p.m. Your participation is greatly appreciated and will help to drive decision-making as we progress through this project.
WCMS POC reports
While the WCMS team works towards building the next WCMS, we wanted to provide a summary to each Point of Contact (POC) with an up-to-date list of the site(s) for which they are noted as the POC (see attached). In order to assist with site clean-up, we also included the following information:
- Date each site was created
- Google Analytics (GA) Total page views and Unique page views
- This data was collected from February 28, 2019 to February 29, 2020
- Date these site(s) were last accessed and last edited by a Content maintainer
- This data was collected on May 1, 2020
- Any site that has not been accessed or edited in over two months has been highlighted in red to help indicate whether that site may benefit from an additional review
Note: Some sites were migrating during this time and may reflect this status in the report. Sites created after this date are not included in this site list. We were not able to collect Google Analytics from every site (ex. authenticated sites). Sites without analytics will show as “not listed” for Total page views and Unique page views.
Action items:
We have prepared a list of actions that we encourage every POC to complete. These actions will aid in site clean-up, making for an easier transition into the WCMS 3:
- Review site(s) to verify that the attached list is correct. If this list is not correct, please reply to this email advising of any site(s) for which you should not be the contact, and the name of the correct POC, if known.
- Review site(s) to see if any are no longer needed. If a site is no longer needed and can be deleted, send in a ticket to rt-ist-wcms@rt.uwaterloo.ca. Please ensure any required content is removed from the site prior to deletion.
- If the site content is still required though site views are low, consider consolidating content to a higher-traffic department site. This could also be considered for sites with only a few pages of content.
- Take this time to review and fix any broken links in your Broken links report. Correct any links that are currently linked externally but should be linked internally through the Path review report.
- Remove user access for anyone who should no longer have active roles on your site.
If you have any questions, comments, or concerns please email us at wcms@uwaterloo.ca.
WCMS course offerings
Classroom offerings of our WCMS courses will not be offered at this time. Anyone needing to complete the training can do so via LEARN.
Drop-in lab
We are back - virtually!
Have a question, or need some help with your website? A virtual Drop-in lab will be open every Thursday afternoon from 1-4 p.m. to provide WCMS content maintainers one-on-one website and training support.
WCMS Technical Update (Kevin Paxman)
- Key WCMS 2 focus points in this sprint:
- Testing for the 2.9.0 release
- Key WCMS 3 focus points in this sprint:
- Webform
- Dashboard
- “Cookie consent”
- Initial build artifact
The can read the complete list of what is in the sprint.
Meeting Adjournment
The meeting adjourned at 4:42 p.m.