Casual job change

The steps outlined below will guide you through how to initiate a casual extension and/or pay rate change in Workday.

  1. In the Workday search bar, type ‘start job change’ to initiate the job change task OR from the Actions menu of the worker profile, hover over Job Change to select Start Job Change.

Note: Managers can also access this task from the My Team Management application on the Workday home screen.

Screenshot of job change screen initiation
  1. In the Worker field, enter the Employee ID or name of the casual employee you will be making the change for.
  2. In the Job field (if applicable) select the appropriate position from the menu
  3. In the What do you want to do? field, select Casual Job Change Request and select OK at the bottom of the screen.
Screenshot of start job change screen with Worker, Job and What do you want to do highlighted
  1. The date will default to the start of the next pay period; leave as is or update it to when this change should take effect.

Note: If a pay rate is changed retroactively for hours that have already been paid out, a payroll adjustment will take place on the employee’s next pay.

  1. Click Start.
Screenshot of job change screen with start details highlighted
  1. Scroll down the Details section to edit the End Employment Date (if applicable). This must not be earlier than the current end employment date. To end an employment relationship, please cancel this job change and initiate a termination in Workday.

Note: The first day of work field will default to the job change effective date; the overall job record will not be updated with this start date.

Screenshot of job change screen with end employment date field highlighted
  1. Scroll down to the Hourly section and edit the Assignment Details (if applicable) and click the Edit icon to enter a new rate.

Note: Please add a comment to provide rationale if changing a pay rate. If this employee is paid from a research account, please provide a short description of the appointment details in the comment box at the bottom of the page for the Office of Research to review.

Screenshot of hourly rate section of job change screen
  1. Once the end date and/or hourly rate have been updated, click Submit to send this job change for review.

Note: If you are a campus partner, this will go to the employee's manager and then to the cost center signing authority for review. If you are the manager, it will go directly to the signing authority for review.