Erasmus+

Waterloo engages in Erasmus+ mobility agreements at both institutional and unit levels, employing various approaches to enhance engagement based on partner requests or strategic partner identification.

Waterloo International (WI) recognizes campus units and faculties may seek to establish Erasmus+ agreements independently. WI is here to provide support and guidance where needed.  There are two approaches WI currently takes:  

1. As the central organizing unit for Erasmus+ on campus, units and faculties are encouraged to engage WI as consultants to provide guidance throughout the process. WI’s assistance can range from consultation to direct assistance in drafting and negotiating agreements, including drafting of the application content and key clauses, and/or initiating conversations with the partner(s).

1. Alternatively, units and faculties may independently create Erasmus+ mobility agreements without WI's formal engagement and sign-off. 

There are several ways in which WI can offer assistance and be a resource. For more information, please contact Aisha Shibli, Manager, International Funding Opportunities.

Waterloo International is calling all University of Waterloo faculty members interested in participating in an in-person Erasmus+ Teaching Mobility experience at the University of Graz, Austria!

We are pleased to announce that there is a one five day funded mobility opportunities available for a teaching position at the University of Graz to be taken before July 31, 2026. The activity must take place over the course of 5 days (plus 2 travel days) where the travel and scholarships costs would be funded by Erasmus+. 

Please see below for more information:

1 teaching mobility position available

• Duration: 5 days + 2 travel days
• Time frame: the activity must take place any time before July 31, 2026.
• Content: Teaching mobility with a teaching load of 8 hours in total and the teaching must be incorporated in existing courses at the University of Graz – it is not a stand-alone lecture series/mini workshop etc. Please note that it is possible to change the teaching mobility to a combination of teaching and training mobility. If you choose this option, then the teaching load will be reduced to 4 hours. The mobility is open to all academic fields.     
• Language: The teaching and activities can be conducted in English, unless otherwise agreed between the faculty member and the host department.
• Health Insurance and Visa: Adequate international health insurance is required for this mobility and must be arranged by the visiting University of Waterloo faculty before the start of the mobility. A visa is not required for this 5-day mobility.
• Reimbursement: EUR 820 for travel and EUR 1.120 scholarship; Total EUR 1.940. Nominated faculty would have to pay the costs for the flight and health insurance up front and the Erasmus+ International Scholarship will be transferred into their account shortly before the mobility.

Interested faculty can refer to University of Graz’s list of departments to find potential courses that would align with their teaching interests. If you are a faculty member and already have a contact at the University of Graz, you are encouraged to write to your colleague there to find out if it’s possible to attend the University of Graz for teaching in that department. However, if you are a faculty member and you do not have a contact, please email us to help you identify a match. The faculty member at Waterloo and Graz should mutually agree how to integrate the teaching in existing courses provided at Graz (i.e. agree on content, time of stay in Graz, language of instruction etc.).

If you would like to submit your application for teaching, please download the Teaching Mobility Agreement.

For all other inquiries related to this opportunity, please contact Aisha Shibli for more information.

Applications will be reviewed by Waterloo International (WI). See below for the nomination and selection process:

Application Requirements

WI receives the documents from interested applicants, including:

• Letter of Intent from applicant, including:
  • Reason for and outcomes from the desired mobility.
  • Confirmation they have reviewed the target country’s visa requirements.
  • Indicate how this mobility will support the institutions’ internationalization goals.
• Up to date resume/CV.
• Letter of Support from applicant’s supervisor/unit head indicating an initial approval of potential time away from work and any unit funding that may be available.
• Letter of Support from the unit at the Partner which would host the applicant.

Application Evaluation

Communication will include:

• Applications will be evaluated based on the following criteria (which is in line with those prescribed by the Erasmus+ program):
  • Meets requests: Has the applicant provided all information requested in a clear and coherent manner?
  • Feasibility (of execution): What is the likelihood that the plan outlined will be able to be implemented/executed as described?
  • Likelihood of outcomes and impact at Waterloo: What outcomes and impact is the proposed mobility aiming to achieve for you personally, as well as towards the University of Waterloo’s objectives, including internationalization?
  • Likelihood of outcomes and impact at the Partner: What outcomes and impact is the proposed mobility aiming to achieve for our Partner university?
  • Other factors: Does the applicant normally have the opportunity to travel internationally to advance their work goals at the University of Waterloo?
• The selected candidate will agree that within 30 days of their return to Waterloo, they will write a 1-3 page summary of their experience, provide it to WI, with permission for WI to use or reference it when promoting other Erasmus+ opportunities.

Notification of applicants

The successful candidate(s) will be notified of their selection and next steps. Unsuccessful candidates will be notified and encouraged to consider subsequent mobility calls.

Next steps for successful candidate

The successful candidate can proceed through the Partner’s Erasmus+ Mobility Process.

• The successful candidate will be asked to fill out the appropriate Mobility Agreement with the Partner.

Before Travel

• Review Waterloo International’s webpage on faculty and staff travel safety.
• Register your travel with Safety Abroad and complete the University’s travel safety and security requirements.
• Complete the host institution's Mobility Agreement.

During Travel

• Commit to the requirements set out in the Mobility Agreement.
• Adhere to the host institutions guidelines and regulations, as required.
• Take photographs of your travels and stay at your host institution.

After Travel

• Within 30 days of your return to Waterloo, provide Waterloo International with the following:
  • A 1–3-page summary of your experience.
  • Submit any relevant photographs taken during your mobility.