Student travel safety

Students travelling internationally on a university-sanctioned activity must have approval. Refer to the Approving Authority chart to determine who should approve your travel.

Once you have determined who the approving authority is, complete the International Travel Approval form.

If you are a student approved to travel to a Level 1 or Level 2 destination, you must register with Waterloo International by completing the International Travel Registration Form. Once registered, you will receive an email, typically within 2-3 business days, which will provide you with further instructions on the next steps to complete pre-departure required risk mitigation training.

PLEASE NOTE: Students travelling through program or group activities (e.g., exchange, athletic competition, field course, etc.) do not use this form. You will receive further information from your program supervisor about your registration process.  

When registering your travel, you will be required to: 

• provide the name and email of your approving authority,
• provide details of your itinerary (locations and dates),
• attest that you are fully vaccinated for your travel destination and activities,
• attest that you have adequate travel and health insurance,
• confirm that your emergency contact information in Quest is up-to-date, 
• confirm that you will abide by the required travel safety and security practices as well as COVID-19 procedures provided to you and
• confirm that you will contact safetyabroad@uwaterloo.ca for further direction if you cannot abide by any of the above.

Students undertaking travel that includes fieldwork must review the Safety Office Fieldwork webpage and complete the requirements for higher-risk fieldwork as applicable.  

Complete the pre-departure and travel risk mitigation activities listed below.

• Complete the LEARN pre-departure training module, which includes information about the following:
  • government information,
  • health & vaccinations,
  • insurance,
  • Anvil Group,
  • emergency preparedness and
  • International Mobility Program (Non-Co-op) Acknowledgement, Release and Waiver form.
• Review the destination-specific Travel Risk Brief from Anvil Group, the University’s travel safety and security provider.