Administration
Records relating to the management of the university as a whole, and of its constituent units and departments.
| Title | Notarized documents, sworn affidavits and declarations |
|---|---|
| Location | Secretariat; units employing Commissioners for Taking Affidavits |
| Legal authority: | Notaries Act; Commissioners for Taking Affidavits Act; Evidence Act (Ontario), s. 16 & s. 17 |
| Information may include | Copies of government-issued identification, copies of certified documents which may contain a variety of personal information, copies of declarations. |
| Uses | To document notarial acts and/or statutory declarations undertaken by employees. |
| Users | Secretariat; units employing commissioners for taking affidavits. |
| Individuals in bank | Faculty, staff, students |
| Retention & Disposition | See the full retention schedule |
| Title | University directory |
|---|---|
| Location | IST |
| Legal authority | University of Waterloo Act, 1972 |
| Information may include | Name, university department and telephone number, email address, faculty and program of study, gender, date of birth, hash of SIN number |
| Uses | To contact members of the university community and to authenticate users for restricted resources |
| Users | Contact information available for public search on the internet; personal information required for identity management restricted to relevant staff in IST |
| Individuals in bank | Students, faculty, staff, and external persons with a specific need to be included in the university directory |
| Retention | To be determined |
| Disposition | To be determined |