Records Classification and Retention Schedules

Introduction to the University of Waterloo Records Classification and Retention Schedules (WatClass)

WatClass is the approved classification scheme and retention schedules for University of Waterloo records, described in the "Information Lifecycle Management" section of Policy 46 - Information Management. WatClass is organized by University functions and activities, rather than by the organizational units that create and maintain them, to ensure that similar records are managed in a similar manner by all organizational units.

WatClass is still under development. Contact the University Records Manager for assistance with managing records which are not yet covered by a WatClass retention schedule.

Draft retention schedules which have not yet been finalized and approved may be posted to this website, as aids for classifying records and to make them available for review and comment. These are highlighted as "Draft - Pending Approval". Your input is invited on these draft retention schedules: please address questions or comments to  Chris Halonen, University Records Manager.

In WatClass university records are organized in 12 functions:


Campus Services

University Relations and Advancement



Health, Safety, and Security

Human Resources

Information Management and Technology

Properties and Facilities

Research Management

Student Management
Teaching and Learning