Monday, January 25, 2021

Offsite storage with Iron Mountain

The Offsite Commercial Records Storage page has been added, to inform staff of the University's account with the records storage provider, Iron Mountain.

Friday, October 23, 2020

Updated records retention schedule for diplomas

ST40 - Diplomas & Certificates has been updated to remove an out-dated reference to the Registrar's Office service of holding unclaimed diplomas for students who do not receive their diploma at convocation. There is no change to the retention of records.

Monday, October 19, 2020

Revised timeline for WatClass updates

Please note that the timeline for updating and revising WatClass records classification and retention schedules has been extended through 2021, in light of the changes to University administrative routines necessitated by the COVID-19 pandemic.

Friday, September 4, 2020

Updated draft retention schedule for building access records

The draft records retention schedule HS90 – Access Control & Monitoring has been updated to accommodate records created for purposes other than building security, such as those associated with the new Campus Check-In system.

Thursday, June 4, 2020

Updated information collections management draft retention schedule

IM60 – Information Collections Management has been revised to more clearly describe records of the management and use of collections of proprietary information, governed by contracts/agreements with owners of IP rights for the information.

Monday, May 25, 2020

Records retention schedule format change is now complete

WatClass Updates for 2020: All University records retention schedules have now been converted from Adobe Acrobat PDF files to regular web-pages, to facilitate accessibility and future updates.

Some obsolete wording and terminology in the retention schedules has been updated during this process, but there are no changes to the retention of records.

Thursday, April 16, 2020

Updated retention schedule for course management records

TL38 - Online Courses has been updated to correctly identify the units responsible for records, and to note the University's right under Policy 73 – Intellectual Property Rights to retain copies of materials for re-use in other teaching and research activities. There is no change to the retention of records.

Wednesday, April 15, 2020

Updated draft retention schedule for Campus Housing

The draft records retention schedule CS10 – Campus Housing has been updated.

Tuesday, March 31, 2020

Records management while working from home

The guidance COVID-19 & Work From Home has been added to the Secretariat website.

Friday, March 27, 2020

Updated Finance (FN) records retention schedules

All Finance (FN) records retention schedules have now been converted from PDF files to web pages. Some out-dated content in the retention schedules has been revised, but there are no changes to the retention of records.

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