Records relating to human resources administration within the university

Please Note

  • WatClass is being updated during 2020. Please review the simplified records classification and draft retention schedules for Human Resources on this page: Updated Records Classes & Retention Schedules (Drafts)
  • For cases where the successful applicant for a University position is a foreign national (i.e., neither a Canadian citizen nor a Permanent Resident), the retention rules in the approved WatClass "Appointments" and "Employment Files" retention schedules are no longer accurate. This is due to changes in the Government of Canada's requirements for retaining records that demonstrate our compliance with regulations for employing foreign nationals. Please contact the University Records Manager for further information and assistance with these cases.

HR05 - Human Resources Management System

​Appointments and Recruitment

HR07 - Appointments (Academic Administrative Officers)

HR08 - Appointments (Non-Regular)

HR10 - Appointments (Regular Faculty)

HR12 - Appointments (Regular Staff)

HR15 - Recruitment Authorization

​Employment History

HR18 - Awards and Recognition

HR20 - Employment Files (Other Faculty)

HR22 - Employment Files (Regular Faculty)

HR24 - Employment Files (Regular Staff)

HR26 - Employment Files (Research/Teaching Assistants, Postdoctoral Fellows)

HR28 - Employment Files (Temporary/Casual Staff)

HR36 - Performance Appraisal (Staff)

HR38 - Tenure & Promotion

​Employment Relations

HR40 - Employee Group Agreements

HR43 - Discipline (Faculty) Case Files

HR45 - Discipline (Staff) Case Files

HR48 - Dispute Resolution and Grievances

​Pay, Pension, and Benefits

HR50 - Benefit Plan Management

HR52 - Employment Files (Financial)

HR54 - Pay Increase Advice

HR55 - Pay Scales

HR57 - Pay Statements

HR60 - Payroll Authorizations

HR62 - Payroll Distribution Reports

HR64 - Payroll Information Returns

HR68 - Pension Administration System

HR70 - Pension Beneficiary Files

HR72 - Pension Cards

HR74 - Pension Plan Management

HR78 - Sick Leave & Long-term Disability Files

HR80 - UHIP Applications

HR82 - Vacation Records

​Position Management

HR84 - Employment/Pay Equity

HR86 - Position Description & Classification

HR87 - Position Reclassification Case Files