University Records Management

University records are the recorded information, in any format or medium, created or received and used by the University and its employees in University administrative activities and processes, which also document these activities and processes. Management of the University's records is governed by Policy 46 - Information Management, and its principles and practices.

The University Records Management program provides the framework for classifying and managing records to help the University meet its statutory, regulatory and accountability obligations, preserve its corporate memory, and maintain access to the information needed to achieve the University's strategic goals.

The University Records Manager is available to assist all administrators and staff in implementing this framework and thereby meet their responsibilities, described in Policy 46, as stewards and custodians of the University's records.

  1. Nov. 29, 2019Corrections to retention schedules for student files

    The wording of some sections of ST65 - Student Files, Graduate (PDF) and ST68 - Student Files, Undergraduate (PDF) has been revised to more closely match the definition of "student information" in Policy 46 - Information Management.

  2. Nov. 12, 2019Updates to the University of Waterloo Records Classification

    The draft lists of records classes in the Campus Services (CS), University Relations & Advancement (UR), Information Management & Technology (IM), and

  3. Nov. 12, 2019Updated instructions for the University records destruction form

    The records destruction form instructions have been updated to clarify the required retention period for completed destruction forms, as described in the Dispose of Records section of the University Records Management manual.

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