University records are the recorded information, in any format or medium, created or received and used by the University and its employees in University administrative activities and processes, which also document these activities and processes. Management of the University's records is governed by Policy 46 - Information Management, and its principles and practices.
The University Records Management program provides the framework for classifying and managing records to help the University meet its statutory, regulatory and accountability obligations, preserve its corporate memory, and maintain access to the information needed to achieve the University's strategic goals.
The University Records Manager is available to assist all University employees in implementing this framework and thereby meet their responsibilities, described in Policy 46, as stewards and custodians of the University's records.
References to the Financial Services Regulatory Authority of Ontario (FSRA) and its guidance documents have been updated in the retention schedules HR52 - Employment Files (Financial), HR68 - Pension Administration System, HR70 - Pension Beneficiary Files, HR72 - Pension Cards, and HR74 - Pension Plan Management.
Responsibility for the University Records Management program has now been transferred from the University Secretary to the Chief Information Officer, reporting to the Vice-President, Administration & Finance.
The draft records retention schedule, AD45 – Organization, has been updated to match changes to the management of organization charts intended for public release.