University Records Management

University records are the recorded information, in any format or medium, created or received and used by the University and its employees in University administrative activities and processes, which also document these activities and processes. Management of the University's records is governed by Policy 46 - Information Management, and its principles and practices.

The University Records Management program provides the framework for classifying and managing records to help the University meet its statutory, regulatory and accountability obligations, preserve its corporate memory, and maintain access to the information needed to achieve the University's strategic goals.

The University Records Manager is available to assist all administrators and staff in implementing this framework and thereby meet their responsibilities, described in Policy 46, as stewards and custodians of the University's records.

  1. Apr. 4, 2018Records retention schedule updates & withdrawals

    Records retention schedule updates & withdrawals

    Five records retention schedules have been revised, with expanded scope: AD30 - Administrative Committees, GV25 – Board of Governors, GV30 –  Board of Governors Committees, GV55 – Senate, and  GV60 – Senate Committees and Councils.

  2. Mar. 29, 2018New Administration (AD) draft records retention schedules

    New Administration (AD) draft records retention schedules

    Seven new administration (AD) records retention schedule drafts have been uploaded for review and comment, for records common to all University offices or relating to the management of the University as a whole: AD05 - Program & Service Management, AD15 - Office Management & Support, AD18 - Inquiries & Requests for Information, AD40 - Planning & Review, AD46 - Organization, AD48 - Policies, Procedures, & Guidelines, AD50 - University Risk Management & Internal Audit.

  3. Mar. 13, 2018University records destruction form updated

    University records destruction form updated

    The records destruction form has been updated to improve document accessibility.

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