University records are the recorded information, in any format or medium, created or received and used by the University and its employees in University administrative activities and processes, which also document these activities and processes. Management of the University's records is governed by Policy 46 - Information Management, and its principles and practices.
The University Records Management program provides the framework for classifying and managing records to help the University meet its statutory, regulatory and accountability obligations, preserve its corporate memory, and maintain access to the information needed to achieve the University's strategic goals.
The University Records Manager is available to assist all administrators and staff in implementing this framework and thereby meet their responsibilities, described in Policy 46, as stewards and custodians of the University's records.
- Aug. 27, 2019
Updates to draft retention schedules
The AD05 – Program & Service Management and AD15 - Office Management & Support draft retention schedules have been updated. The AD18 - Inquiries & Requests for Information draft schedule has been removed from the website, and its content has been incorporated into the revised AD15 retention schedule.
- July 18, 2019
Updated retention schedule for undergraduate course outlines
TL35 – Course Outlines has been updated to reference the University’s current Course Outline Requirements and to clarify the information confidentiality classification. There is no change to the records retention period.
- June 11, 2019
Updated retention schedule for student grievances (Policy 70)
ST88 - Student Grievances Case Files has been revised to clarify the information steward for grievances involving an academic support unit. There is no change to the retention of records.