University Records Management

University records are the recorded information, in any format or medium, created or received and used by the University and its employees in University administrative activities and processes, which also document these activities and processes. Management of the University's records is governed by Policy 46 - Information Management, and its principles and practices.

The University Records Management program provides the framework for classifying and managing records to help the University meet its statutory, regulatory and accountability obligations, preserve its corporate memory, and maintain access to the information needed to achieve the University's strategic goals.

The University Records Manager is available to assist all University employees in implementing this framework and thereby meet their responsibilities, described in Policy 46, as stewards and custodians of the University's records.

  1. Feb. 24, 2020Updated retention schedules for student records

     ST65 - Student Files, Graduate and ST68 - Student Files, Undergraduate have been updated to clarify the information confidentiality classification of the records. The retention schedules have also been converted from PDF files to web-pages.

  2. Feb. 20, 2020Guidance on Information Confidentiality Classification

    The Policy 46 Guide has been updated to include Guidance on Information Confidentiality Classification. This guidance explains how the confidentiality classifications of public, confidential, restricted, and highly restricted are assigned to records.

  3. Feb. 12, 2020WatClass draft records retention schedules now available

    Draft records retention schedules for Campus Services (CS), University Relations & Advancement (UR), and Information Management & Technology (IM) are now available for review by the University community.

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