University records are the recorded information, in any format or medium, created or received and used by the University and its employees in University administrative activities and processes, which also document these activities and processes. Management of the University's records is governed by Policy 46 - Information Management, and its principles and practices.
The University Records Management program provides the framework for classifying and managing records to help the University meet its statutory, regulatory and accountability obligations, preserve its corporate memory, and maintain access to the information needed to achieve the University's strategic goals.
The University Records Manager is available to assist all administrators and staff in implementing this framework and thereby meet their responsibilities, described in Policy 46, as stewards and custodians of the University's records.
- Nov. 8, 2018
Updated Administration (AD) draft records retention schedule
The AD40 – Planning & Review draft records retention schedule has been updated to describe the retention of anonymized data sets used in planning and review activities.
- Nov. 2, 2018
Updated student records retention schedules
The retention schedules for graduate and undergraduate student files (St65 – Student Files, Graduate; ST68 – Student Files, Undergraduate) have been updated to document the role of the Associate Provost, Co-operative and Experiential Education as information steward for co-operative and experiential education program records.
- Sep. 17, 2018
University Records Management Manual updated
Section 3 of "University Records Management in 5 Steps" has been revised to include guidance on the privacy & confidentiality classification for records.