University Records Management

University records are the recorded information, in any format or medium, created or received and used by the University and its employees in University administrative activities and processes, which also document these activities and processes. Management of the University's records is governed by Policy 46 - Information Management, and its principles and practices.

The University Records Management program provides the framework for classifying and managing records to help the University meet its statutory, regulatory and accountability obligations, preserve its corporate memory, and maintain access to the information needed to achieve the University's strategic goals.

The University Records Manager is available to assist all University employees in implementing this framework and thereby meet their responsibilities, described in Policy 46, as stewards and custodians of the University's records.

  1. Jan. 25, 2021Offsite storage with Iron Mountain

    The Offsite Commercial Records Storage page has been added, to inform staff of the University's account with the records storage provider, Iron Mountain.

  2. Oct. 23, 2020Updated records retention schedule for diplomas

    ST40 - Diplomas & Certificates has been updated to remove an out-dated reference to the Registrar's Office service of holding unclaimed diplomas for students who do not receive their diploma at convocation. There is no change to the retention of records.

  3. Oct. 19, 2020Revised timeline for WatClass updates

    Please note that the timeline for updating and revising WatClass records classification and retention schedules has been extended through 2021, in light of the changes to University administrative routines necessitated by the COVID-19 pandemic.

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