University Records Management

University records are the recorded information, in any format or medium, created or received and used by the University and its employees in University administrative activities and processes, which also document these activities and processes. Management of the University's records is governed by Policy 46 - Information Management, and its principles and practices.

The University Records Management program provides the framework for classifying and managing records to help the University meet its statutory, regulatory and accountability obligations, preserve its corporate memory, and maintain access to the information needed to achieve the University's strategic goals.

The University Records Manager is available to assist all administrators and staff in implementing this framework and thereby meet their responsibilities, described in Policy 46, as stewards and custodians of the University's records.

  1. June 11, 2019 Updated retention schedule for student grievances (Policy 70)

    Updated retention schedule for student grievances (Policy 70)

    ST88 - Student Grievances Case Files has been revised to clarify the information steward for grievances involving an academic support unit. There is no change to the retention of records.

  2. June 6, 2019Updated retention schedule for faculty employment files

    Updated retention schedule for faculty employment files

    HR22 – Employment Files (Regular Faculty) has been revised, to clarify wording regarding the retention of records. There are no changes to records retention periods.

  3. Mar. 29, 2019Guide to Policy 46 - Information Management

    Guide to Policy 46 – Information Management

    A guide to Policy 46 has been developed to assist members of the University community in meeting their information management responsibilities under the policy. The guide directs information custodians and users to resources available on this and other University websites.

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