The Offsite Commercial Records Storage page has been added, to inform staff of the University's account with the records storage provider, Iron Mountain.
ST40 - Diplomas & Certificates has been updated to remove an outdated reference to the Registrar's Office service of holding unclaimed diplomas for students who do not receive their diploma at convocation. There is no change to the retention of records.
The draft records retention schedule HS90 – Access Control & Monitoring has been updated to accommodate records created for purposes other than building security, such as those associated with the new Campus Check-In system.
IM60 – Information Collections Management has been revised to more clearly describe records of the management and use of collections of proprietary information, governed by contracts/agreements with owners of IP rights for the information.
All University records retention schedules have now been converted from Adobe Acrobat PDF files to regular web-pages, to facilitate accessibility and future updates.
Some obsolete wording and terminology in the retention schedules has been updated during this process, but there are no changes to the retention of records.
TL38 - Online Courses has been updated to correctly identify the units responsible for records, and to note the University's right under Policy 73 – Intellectual Property Rights to retain copies of materials for re-use in other teaching and research activities. There is no change to the retention of records. The records retention schedule has been converted from a PDF file to a web page.
The draft records retention schedule CS10 – Campus Housing has been updated.
The guidance COVID-19 & Work From Home has been added to the Secretariat website.
All Finance (FN) records retention schedules have now been converted from PDF files to web pages. Some out-dated content in the retention schedules has been revised, but there are no changes to the retention of records.
RS05 - Contracts, Agreements, and Licenses (Research) has been updated to remove the implication that all executed research contracts are on paper. There is no change to the retention of records. The retention schedule has also been converted from a PDF file to a web page.