Research contracts, agreements, licenses, and related records.
Content & Scope
Research contracts, agreements, and licenses include industrial and non-industrial research agreements, licenses and agreements with respect to technology transfer, and related agreements such as institutional agreements with granting agencies, material transfer agreements, confidentiality/non-disclosure agreements, research agreements between the University and its researchers, and intellectual property agreements.
This records class excludes research grants and awards where the terms and conditions are not negotiated or have been pre-negotiated under an institutional agreement, as outlined in RS10 – External Research Grants and Awardsand RS15 – Internally Adjudicated Research Grants.
The records include executed contracts and agreements, including addenda and amending agreements, and supporting documents such as project descriptions, working papers, and significant drafts and correspondence.
For records relating to research grants and awards, see RS10 – External Research Grants and Awardsand RS15 – Internally Adjudicated Research Grants.
Office of Research.
Vice-President, Research & International.
- Highly Restricted: contracts and related records subject to the regulations of Public Services and Procurement Canada’s Contract Security Program.
- Restricted: all other records.
- Executed agreements including addenda and amending agreements: Permanent.
- Supporting documents: 7 years past the expiration of the contract/agreement.
Responsible Units should document the disposal/destruction of official records using the University records destruction form or equivalent documentation, to verify that we are following our records retention rules.
University of Waterloo Procedure 1A.
Executed contracts and agreements relating to research have long-term value to the University.
14 January 2011