Records of the issuing of diplomas and certificates to students who have completed their program of study.
Content & Scope
The issuing of diplomas and certificates is managed through a database which captures the name and degree granted for graduating students at each convocation. The information about graduating students in the convocation program is produced from this database. Additionally, this database is used to process requests for duplicate/replacement diplomas.
The records include specimens of diplomas and certificates, templates of diploma formats and signatories, and diploma production files.
For supporting documentation related to duplicate/replacement diplomas, see ST42 – Document Requests.
- Templates: Permanent.
- Diploma production files: 5 years.
Unclaimed diplomas are destroyed after 6 months.
The retention period is based on operational use.
26 July 2010