Administration

Records relating to the management of the university as a whole, and of its constituent units and departments.

Title Notarized documents, sworn affidavits and declarations
Location Secretariat; units employing Commissioners for Taking Affidavits
Legal authority: Notaries Act; Commissioners for Taking Affidavits Act; Evidence Act (Ontario), s. 16 & s. 17
Information may include Copies of government-issued identification, copies of certified documents which may contain a variety of personal information, copies of declarations.
Uses To document notarial acts and/or statutory declarations undertaken by employees.
Users Secretariat; units employing commissioners for taking affidavits.
Individuals in bank Faculty, staff, students
Retention & Disposition See the full retention schedule (PDF)
Title ​University directory
Location IST
Legal authority University of Waterloo Act, 1972
Information may include Name, university department and telephone number, email address, faculty and program of study, gender, date of birth, hash of SIN number
Uses To contact members of the university community and to authenticate users for restricted resources
Users Contact information available for public search on the internet; personal information required for identity management restricted to relevant staff in IST
Individuals in bank Students, faculty, staff, and external persons with a specific need to be included in the university directory
Retention To be determined
Disposition To be determined