General term promotion rules for first year students

Students are assessed at the end of every term and a decision is made on whether the student qualifies to proceed to the next term. The promotion details are given in the Examinations and Promotions Engineering section of the Waterloo Academic Calendar.

Please contact the SE associate director if you have any questions regarding term promotions or related issues. 

Clearing Failed Courses

Term 1A rules

Term Average

Term Failure Count

Decision

Academic Standing on Quest

Avg. ≥ 59.5

0

Promoted

Avg. ≥ 80 = Excellent

Avg. ≥ 70 = Good

Avg. ≥ 59.5 = Satisfactory

Avg.≥ 59.5

1 or 2

Proceed to 1B

May Proceed to 1B

59.5 > Avg. ≥ 49.5

-

Required to repeat

Failed - required to repeat

Avg. < 49.5

-

Required to withdraw after 1A engineering

Failed - required to withdraw from 1A

Notes

  1. Natural rounding is used to determine the threshold averages of 50 and 60.
  2. Conditionally Promoted is changed to Promotion Granted when 1A failures are cleared.
  3. Students Required to Withdraw After 1A may request a Qualifying Program for Readmission (QPR).
  4. Options after failing 1A.

* Students should contact the SE office, not the First-Year Engineering office. 

Term 1B rules

Term Average

Failure Count

Formal Decision

Academic Standing on Quest

Avg.≥ 59.5

0

 

Promoted

Avg. ≥ 80 = Excellent

Avg. ≥ 70 = Good

Avg. ≥ 59.5 = Satisfactory

Avg. ≥ 59.5

1 or 2

 

Conditionally Promoted

Conditional - must pass failures before graduation

59.5 > Avg. ≥ 49.5

-

 

Required to Repeat Term

Failed - must repeat term

49.5 > Avg.

-

 

Required to Withdraw Engineering

Failed - required to withdraw

 Notes

  1. Natural rounding is used to determine the threshold averages of 50 and 60.
  2. 1A failures are added to the overall failure count at the end of the 2A term.
  3. Conditionally Promoted is changed to Promotion Granted when term failures are cleared.
  4. Students who are Required to Repeat the Term must achieve an average of 60% or better with no course grades below 50% on their repeat term. Otherwise, they will be Required to Withdraw from Engineering.
  5. Students Required to Repeat Term must repeat 8 months (2 terms) after the failed term.
  6. Students Required to Withdraw may request a Qualifying Program for Readmission (QPR).

* Students should contact the SE office, not the First-Year Engineering office. 

Clearing failed courses

The options for clearing failed courses do not apply in a term with a Required to Repeat or Required to Withdraw academic standing. A successful repeat term or QPR term will clear all courses failed in the original term.

Students must pass failed courses that are required for their degree so that their failure count is equal to zero prior to graduation. We strongly encourage students to clear failed courses ASAP while the course material is still fresh.

If a student accumulates three failed courses, they must go into a non-degree term and take courses to bring their failured count down to one in order to proceed in the program.

Mark verification

Every attempt has been made during the processing of your course grades to ensure that your course work and exams are correctly marked and entered. However, errors may occur given the large number of marks to process. As a result, every student has the opportunity to verify that their course grades have been correctly calculated and entered.

You may contact your instructors to request your mark break-down. Verify that your course work (assignments, quizzes, labs) and midterm marks were recorded correctly. Verify that the announced marking scheme produces the overall course mark.

It is important to note that many courses advertise and enforce a deadline for verifying course work and midterm marks.

You may also contact your instructors to ask them to check your final exams for marking errors (unmarked questions and incorrect addition). You have the right to view a copy of your final examination paper under the supervision of your instructor (or a course, department, or faculty representative). Some instructors will insist that you view the exam in person, and others will check it in your absence. Exam marks can go up or down during the verification.

The purpose of mark verification is to address concerns of a gross error in a course mark. It is not intended to be a debate on marking schemes or a forum to get marks based on extenuating circumstances (e.g., "please give me X marks so I can be promoted", or "pass me because I was sick", etc.). Extenuating circumstances must be evaluated by the SE associate director and/or the Faculty of Engineering Examinations and Promotions Committee. Your course instructor is responsible for assigning a grade based on academic merit. Again, it is important to note that course marks can go up or down during the verification.

If following these steps you discover that you have been treated unfairly and have been unable to informally resolve this with the instructor and the SE associate director, then you may contact the Associate Dean of Engineering Undergraduate Studies to discuss a formal review or an appeal.