General term promotion rules for first year students

Students are assessed at the end of every term and a decision is made on whether the student qualifies to proceed to the next term. The promotion details are given in the Examinations and Promotions Engineering section of the Waterloo Academic Calendar.

Please contact the Associate Director of Software Engineering if you have any questions regarding term promotions or related issues. 

Term 1A rules

Term Average

Term Failure Count

Decision

Academic Standing on Quest

Avg. ≥ 59.5

0

Promoted

Avg. ≥ 80 = Excellent

Avg. ≥ 70 = Good

Avg. ≥ 59.5 = Satisfactory

Avg.≥ 59.5

1 or 2

Proceed to 1B

May Proceed to 1B

59.5 > Avg. ≥ 49.5

-

Required to repeat

Failed - required to repeat

Avg. < 49.5

-

Required to withdraw after 1A engineering

Failed - required to withdraw from 1A

Notes

  1. Natural rounding is used to determine the threshold averages of 50 and 60.
  2. Conditionally Promoted is changed to Promotion Granted when 1A failures are cleared.
  3. Students Required to Withdraw After 1A may request a Qualifying Program for Readmission (QPR).
  4. Options after failing 1A.

Term 1B rules

Term Average

Failure Count

Formal Decision

Academic Standing on Quest

Avg.≥ 59.5

0

 

Promoted

Avg. ≥ 80 = Excellent

Avg. ≥ 70 = Good

Avg. ≥ 59.5 = Satisfactory

Avg. ≥ 59.5

1 or 2

 

Conditionally Promoted

Conditional - must pass failures before graduation

59.5 > Avg. ≥ 49.5

-

 

Required to Repeat Term

Failed - must repeat term

49.5 > Avg.

-

 

Required to Withdraw Engineering

Failed - required to withdraw

 Notes

  1. Natural rounding is used to determine the threshold averages of 50 and 60.
  2. 1A failures are added to the overall failure count at the end of the 2A term.
  3. Conditionally Promoted is changed to Promotion Granted when term failures are cleared.
  4. Students who are Required to Repeat the Term must achieve an average of 60% or better with no course grades below 50% on their repeat term. Otherwise, they will be Required to Withdraw from Engineering.
  5. Students Required to Repeat Term must repeat 8 months (2 terms) after the failed term.
  6. Students Required to Withdraw may request a Qualifying Program for Readmission (QPR).

Clearing failed courses

It is important to note that these options are not applicable to courses failed in a term that a Required to Repeat Term or Withdrawal decision was earned. A successful repeat term or QPR will clear all courses failed in the original term.

Students must pass failed courses that are required for their degree. In other words, a student's failure count must be equal to zero prior to graduation. We strongly encourage students to clear failed courses ASAP since failures accumulate and the course material is familiar. Several options for clearing failed courses are listed below:

Clear failure with supplemental exam

If you have successfully completed the term, but have failed a required course, then you may clear the course failure by one of two ways:

  1. If your course grade is between 39-49% you are permitted to write the supplemental exam for a fee of $50.00. The designation of SUPA (Supplemental Exam Allowed) will be assigned to your transcript and a Supplemental Exam Registration Form will be sent to you from the Registrar's Office. This form must be completed and returned along with the fee the Associate Director of Software Engineering for a signature. You can determine if a supplemental exam is being offered by consulting the Schedule of Classes or by contacting the Associate Director of Software Engineering. If you obtain a mark of 50% or more on the supplemental exam then the designation will change to SUPS (Supplemental Exam Satisfied). If you do not pass the supplemental exam, the designation will change to SUPN (Supplemental Exam Not Satisfied) and you must retake the course or an equivalent. Only one attempt at writing a supplemental exam is permitted.

  2. If your course grade is below 39% then you must clear the course failure by retaking the course or an equivalent by obtaining a grade of 50% (or 60% if taken at another institution with a Letter of Permission). Once successfully completed "Fail Cleared" will be added to your transcript. If you obtain a grade of less than 50% then see rules 6 and 9 in the Undergraduate Studies Academic Calendar.

Please note: The conditions of the supplemental exam include an expiry date on the supplemental exam registration form. Failure to meet the deadline will result in you forfeiting the right to a supplemental exam; therefore you must retake the course or an equivalent.

Mark verification

Every attempt has been made during the processing of your course grades to ensure that your course work and exams are correctly marked and entered. However, errors may occur given the large number of marks to process. As a result, every student has the opportunity to verify that their course grades have been correctly calculated and entered.

You may contact your instructors to request your mark break-down. Verify that your course work (assignments, quizzes, labs) and midterm marks were recorded correctly. Verify that the announced marking scheme produces the overall course mark.

It is important to note that many courses advertise and enforce a deadline for verifying course work and midterm marks.

You may also contact your instructors to ask them to check your final exams for marking errors (unmarked questions and incorrect addition). You have the right to view a copy of your final examination paper under the supervision of your instructor (or a course, department, or faculty representative). Some instructors will insist that you view the exam in person, and others will check it in your absence. It is important to note that exam marks can go up or down during the verification.

The purpose of mark verification is to address concerns of a gross error in a course mark. It is not intended to be a debate on marking schemes or a forum to get marks based on extenuating circumstances (e.g., "please give me X marks so I can be promoted", or "pass me because I was sick", etc.). Extenuating circumstances must be evaluated by the Associate Director of Software Engineering and/or the Faculty of Engineering Examinations and Promotions Committee. Your course instructor is responsible for assigning a grade based on academic merit. Again, it is important to note that course marks can go up or down during the verification.

If following these steps you discover that you have been treated unfairly and have been unable to informally resolve this with the instructor and the Associate Director of Software Engineering, then you may contact the Associate Dean of Engineering Undergraduate Studies, Peter Douglas, to discuss a formal review or an appeal.