3:00p.m., March 22, 2017. NH 3001
Attendance
Present:
Donald Duff-McCracken (Chair), Darren Bondy (Secretary), Herbert Balagtas, Anna Beard, Michelle Douglas-Mills, Laurel Forbes, Chris Francis, Alison Gelata, Tasha Glover, Tom Graham, Marlon Griffith, Alison Hitchens, Andrea Jennings, Stephenie Koerne, Joe Kwan, Andrew McAlorum Amy Meredith, Isaac Morland, Carrie Nickerson, Kevin Paxman, Trevor Ridgway, Elizabeth Rogers, Andrew Smith, Kayla Snyder, Lori Suess, Claire Taylor, Michael Tjendra, Heather Wey, Melissa Zapletal
Regrets:
Marta Bailey, Janice Cooke, Sarah Forgrave
Absent:
Jim Johnston, Martin LeBlanc, Liam Morland, Carlos Saavedra, Susan Shifflett, Andrea Sweet
Approval of the minutes of January meeting
The minutes from the previous meeting were accepted as distributed.
Business Arising
None.
Technical update (Kevin Paxman)
Since the last meeting:
- Drupal released 7.54, which is not a security release, so it’s going out with 2.4.1 and the upcoming 1.13.4
- WCMS 2.4.0 was released.
- WCMS 2.4.1 is in the process of being released.
- Open Scholar 1.0 beta was released.
Coming soon:
- WCMS 1.13.4 will have minor security updates; release to be determined.
- Open Scholar 1.0 “final” expected next week
Other news:
- Current sprint focus is Open Scholar for the “final” release, along with starting Drupal 8 work
- We remain the #1 higher education organization contributing to Drupal.
- Developer 1-on-1 sessions are now available on demand, replacing the developer drop-ins.
Training and support (Andrea Jennings)
Migrations and training – by the numbers
Since January 18, 2016:
- 703 sites live
- 13 new sites have launched (in responsive theme)
- 65 sites have relaunched in the responsive theme
- 4 single page sites (11 total launched)
- 1 conference site (12 total launched)
- 1 publication site (17 total launched)
- 386 responsive sites live in WCMS
- 61 in progress on pilots (60 are responsive)
- Clients to Drop-in lab: 42 clients
- WCMS training courses: 60 attendees
What’s happening with the WCMS?
- WCMS migration to responsive cut-off date – August 31, 2017 – Five months to go!
- The point of contact (POC) for each site should submit an RT to set up a scheduled migration as soon as possible in advance of this date. Additional details are available at https://uwaterloo.ca/web-resources/wcms-users/training-and-support/wcms-how-documents/move-to-responsive.
- The dashboard now contains a link to the WCMS how-to documents.
- Editing pages for all standard content types now include links to documentation for that content type.
- A new report (Path review report), showing nodes where the body field contains fully-qualified ("external") URLs that likely should be local, is now available to site managers.
- Site managers can now configure a Slack integration that provides notification via Slack when content is put in needs review status and/or published.
New to Web Resources
Check out the SEW courses that are available. Co-op student training for the spring term will be announced soon.
Drop-in lab
WCMS Drop-in lab open regularly scheduled hours: Tuesdays & Thursdays - 1:00 pm - 4:00 pm in MC 2060.
The lab will be closed April 6 and April 17 – 28.
If you require special arrangements outside of the regular drop-in hours please contact Andrea, ajenning@uwaterloo.ca.
2017 Development Roadmap (Andrew McAlorum)
Andrew McAlorum presented and briefly discussed the 2017 Developmental Roadmap for the WCMS. The Roadmap is available in Excel format for your review.
Comments & discussion
- Have focused on UW Scholar and the brand refinement changes this winter.
- Have been meeting with the Pure team from the Office of Research and OFUS from Engineering to figure out how to integrate these research systems
- Will be looking at infrastructure changes and Drupal 8 changes in the spring; multi-lingual and stories content type as well.
- This is a living document; plans can change as the year goes on.
Stories content type & FDSU (Tom Graham, Elizabeth Rogers, Andrew Smith)
- Looking to add stories to our FDSU sites; have been in discussions with the WCMS team and Undergraduate Recruitment about story telling.
- Will be piloting the stories content type on the Undergraduate Recruitment site.
- In early April we will put together a small working group to work on initial requirements to pass on to the WCMS team before May’s sprint.
- Hoping to launch around June of this year.
Other business
- What is the status of ExpertFile?
- University Relations has recently hired a new Associate Vice-President, Marketing and Strategic Initiatives. This will get picked back up again when he starts.
- What is the status of the common look and feel template?
- Joe Kwan will look into this with the brand refinement team to get more information regarding templates.
- It could be a good time to revisit what web applications look like since there are many that exist on campus.
WAC meeting ideas/suggestions
The committee was asked to think about some ideas for agenda topics for future meetings.
- Some potential ideas consist of roundtables to hear about the development work in members’ respective areas.
- Demonstrations of things people are working on.
- Members are asked to email other ideas to Don Duff-McCracken and/or Darren Bondy.
Meeting adjournment
The meeting adjourned at 3:43 p.m.