| Hire Type | Description | Applicable Job Profiles | Method of Hire | Form to Use/Instructions | |
|---|---|---|---|---|---|
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Casual (Fixed Term) |
Any employee (student or not) who is employed for less than three months, or on an intermittent basis, or who do not have regularly scheduled hours of work. Anyone who performs work in exchange for payment, regardless if this work was only performed once. |
UW Casual Staff 9010 Casual Staff - Research 9011 9012 - Casual Staff - Proctor Casual - Ontario Work Study 1519 Casual - International Work Study 1518 |
Workday |
Hire: Hire a casual employee user guide Work Study - Hire a Work Study Employee |
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Hire: Work Study - Hire a Work Study Employee |
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Time entry for payment: Enter time by week (employee) or Enter time for casual staff (timekeeper/manager) |
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Affiliates/Colleges Canadian Water Network - Casual 1517 Imprint - Casual 1516 Conrad Grebel Casual 9130 Renison Coll Casual 9180 St Pauls Casual 9240 |
Workday |
Hire: User guide for Colleges and Affiliates, pg 14 Work Study - pg 35 |
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Time entry for payment: Enter time by week (employee) or Enter time for casual staff (timekeeper/manager) |
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Casual (Fixed Term) - One-time Payment |
Reference the Payment Types Chart (PDF) for definitions of one-time payment types and processing methods (Workday vs. paper form) | ||||
| Student (Fixed Term) |
Work performed is part of their program. Student type is to be used for co-op students including program funded such as Work Placement, URI and NSERC USRA, Graduate Teaching Assistants, Graduate Research Assistants, Undergraduate Teaching Assistants and Undergraduate Research Assistants. Payments for students are set up during the hiring process and are typically paid monthly for the duration of a term. |
Co-op Student 7661 |
Workday |
Co-op Student - fully funded by department | |
| Work Placement - Partially funded by SAFA Work placement program | |||||
| NSERC USRA Recipient - Award paid through Quest, supplement through Payroll | |||||
|
Undergrad Research Assistant 7836 Undergrad Teaching Assistant 7835 Graduate Research Assistant 1672 Graduate Teaching Assistant 1671 |
Workday |
Research and Teaching Assistants - Undergraduate and Graduate (must be enrolled as a UW student) | |||
| 7663 - Engineering Undergrad Research Intern (EngURI) |
Workday |
Engineering Undergrad Research Intern (Eng-URI) is financial support for UWaterloo Engineering co-op students during their work (co-op) terms | Hire an Engineering URI student | ||
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Affiliates/Colleges 1000 - Colleges - Undergrad Research Intern (URI) Colleges - Graduate Research Assistant Colleges - Graduate Teaching Assistant Colleges - Undergraduate Research Assistant Colleges - Undergraduate Teaching Assistant |
Workday |
User guide for Colleges and Affiliates, pgs 19-34 | Workday User Guide for Colleges and Affiliates (PDF) | ||
| Definite Term (Fixed Term) | Non-faculty positions, such as post-doctoral fellows, and research associates, and part-time definite term lecturers. | Not applicable for campus initiated hires |
Paper form |
Post-Doctoral Fellows; Research Associates; Visiting Scholar; Visiting Scholar; Visiting Scientist | Non Faculty Appointment Form (PDF) |
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Adjunct Faculty with titles: Adjunct Professor, Adjunct Associate Professor, Adjunct Assistant Professor and Adjunct Lecturer. Research, Special (Sessional) and Visiting Faculty with appointment less than a year |
Part-time Faculty Appointment Form (PDF) | ||||
| Regular Faculty time and fractional load, with titles: Professor, Associate Professor, Assistant Professor and Lecturer included those with qualifier “clinical” and appointment type Tenure, Continuing, Probationary and Definite term. Research and Visiting Faculty full and part time, with titles: Professor, Associate Professor and Assistant Professor with appointment one year or more. Special Faculty full or part time, where the normal ranks are not used (Policy 76) definite term one year and more | Full-time Faculty Appointment (PDF) | ||||
| Temporary (Fixed Term) | Staff appointments for periods exceeding three months but less than 2 years, and regular weekly work hours (e.g. 21 hours/week). | Not applicable for campus initiated hires |
Workday |
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| Regular | Ongoing Staff and Faculty | Not applicable for campus initiated hires |
Workday - Staff |
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Paper Form |
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| Contingent Worker |
Individuals who are not receiving payment or benefits through the University of Waterloo. They would only need to be set up in Workday if they require Workday access as part of their volunteer/agency work. Note: more job profiles are available, most common have been listed for reference. |
UW Contingent Worker 1514 Adjunct Research Associate 1560 Post-Doctoral Fellow (Domestic) 1565 Post-Doctoral Fellow (International) 1566 Visiting Researcher 1585 Visiting Scientist 1586 Visiting Scholar 7662 Co-Op Student 7661 |
Workday |
Contract Contingent Worker | Contract a contingent (unpaid) worker |
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Affiliates/Colleges Canadian Water Network Staff 9090 Conrad Grebel Faculty 9110 Conrad Grebel Staff 9120 Renison Coll Faculty - Monthly 9150 Renison Coll Staff - Monthly 9170 St Jeromes Faculty 9190 St Jeromes Staff 9200 United College Faculty 9210 United College Staff - Monthly 9230 |
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