Casual and other opportunities

Casual opportunities

Supply teachers, casual part-time, enhanced staff for special needs support

The ECEC is seeking supply teachers Registered with the College of Early Childhood Educators of Ontario and qualified with a minimum of an Early Childhood Education Diploma.  You will work as a member of a team to ensure developmentally appropriate programming for children 2.5 – 5 yrs. of age in an emergent curriculum format.  Must be able to step in and assume responsibility for all aspects of a Preschool Teacher or Teaching Assistant role.  Knowledge and experience with planned components, emergent curriculum and documentation of learning preferred. 

Qualified candidates please send resumes to

Other Opportunities

Physicians - Full or Part Time

Physicians - Full or Part Time

Organization: University of Waterloo / Campus Wellness

Location: 200 University Avenue West, Waterloo, ON N2L 3G1

Profession: Physician

Specialty: Family Medicine

Job Type: Full Time or Part Time

Number of Openings: 6

Primary Compensation Type: Fee-For-Service Split

Bilingual or Francophone Candidate Required: No

Teaching Opportunity: No

Research Opportunity: No

Supervision Provided: No

Practice Type: Clinic only

Published Date: June 16, 2023

The University of Waterloo, Campus Wellness is looking full, or part time family physicians required for the medical clinic. As part of a multidisciplinary primary care team including nurses, nurse practitioners, dietitians and venipuncturist. The successful candidates will provide healthcare to a diverse population of University of Waterloo students.  A comfort level and competence in mental health issues is beneficial. Significant support is available with regular interaction and shared care possibilities with psychiatrists, psychologists, social workers, and counsellors.  There is also a preference for candidates with demonstrated capacity to work with diverse communities such as the BIPOC and/or LGBTQS2+ communities.  Position is fee for service with an 80/20 split with special consideration given for mental health appointments. Successful candidates will be a medical practitioner licensed to practice medicine in the Province of Ontario and a member in good standing of the College of Physicians and Surgeons of Ontario (CPSO).

To apply: Please e-mail CV to

Equity Statement

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within our Office of Indigenous Relations.

The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion.  As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at  or 519-888-4567, ext. 45935.

Patient Care Coordinator (Casual Hours) - School of Optometry & Vision Science

The Patient Care Coordinator is responsible for coordinating patient care and is responsible for duties that encompass patient reception, patient scheduling, cash handling, maintenance of patient records, patient safety/infection prevention and control as well as administrative functions with a view to promoting safe, quality patient care and optimizing patient flow, clinic revenue and operations. The Patient Care Coordinator will be assigned to one of multiple specialized clinics. While the overall accountabilities are similar, specific duties/tasks may vary from clinic to clinic.  

Rate of pay: $24.38 per hour


Patient Reception

• Handle incoming telephone calls to the WEI and orients patients to the WEI’s mandate, services and processes

• Prepare and manage the patient schedule in VisualEyes (EMR system), and schedule appointments in accordance with optometrist availability and appointment criteria, including assigning Optometrists and student interns to clinic rooms

• Confirm patient appointments and notify patients of any fees associated with the services provided; attempt to fill any openings due to cancellations to optimize WEI revenue

• Verify eligibility for OHIP coverage for all scheduled patients

• Greet patients in the WEI and notify doctors and interns of patient arrival; route patients through the WEI via the EMR system to optimize patient flow

• Follow up with patients who do not show for their appointment to initiate another appointment booking to optimize patient care and clinic revenue

• Maintain a computerized recall system and contact patients to book a recall appointment 

Patient/Administrative Records Maintenance

• Process patient records in accordance with OHIP and 3rd party billing requirements, consistent with clinic policies and procedures, including checking any follow up appointments or invoicing/billing concerns and notify the appropriate person to address the issue

• Ensure patient records are up-to-date by verifying patient personal information at time of appointment booking or at check-in/arrival to appointment

• Maintain and record patient statistics

• Provide clinician attendance records to the Clinic Operations Manager for payroll processing 

Provide administrative support as required

• Prepare and distribute student evaluations in the electronic student evaluation system or paper evaluation forms

• Solicit and record patient consent for teaching and research in support of the School’s teaching and research mandate 

Payments/Supplies & Inventory Maintenance  

• Receive payments in accordance with the financial policies and procedures of the clinic and the university, including invoicing and billing payment for third party billings

• Undertake daily reconciliation of day-end transactions (cash/credit/debit and parking vouchers)

• Order, monitor and maintain supplies, products or equipment required for use in the Clinic from the Purchasing and Inventory Control Co ordinator

• Assist with the ordering and/or dispensing of spectacle and/or contact lenses and other products required to provide appropriate care for patients

• Responsible for the annual fiscal year-end WEI inventory count within their specialized clinical area

Patient Safety & Quality Assurance  

• Triage emergency calls during regular business hours, notify the on-call OD of emergency calls and book appointments as per optometrist’s direction

• Maintain effective patient recall and follow-up, including monitoring patient progress to ensure timely scheduling of appointments to ensure patient safety, consistent with standards for optometric care and as directed by the supervising optometrist

• Promote and disseminate the Clinic’s Patient Satisfaction Survey to gather feedback on patient experience for improvement

• Assist in the review of patient records to ensure that all required data fields in the EMR are completed, ensuring the integrity of the patient record (in support of patient care and billing)

• Undertake “Routine Practices” for infection prevention and control based on provincial Public Health standards

• May serve as back-up resource for medical reprocessing (sterilization) of optometric instruments (using autoclave), consistent with the WEI’s Standard Operating Procedure and provincial requirements

• Assist in contacting patients with scheduled appointments to inform them of a clinic closure due to inclement weather or emergency situation 

Clinic Staff, Optometrist and Student Support  

• Provide support to all supervisors and students working in the WEI, including assigning patients and clinic rooms

• Deliver the administrative component of the orientation sessions at the beginning of each new student rotations

• Assist with training new employees and work-study students on the daily job requirements, the EMR system, and the clinic policies and procedures

• Assist with the organization of special activities in the clinic such as lunch and learn sessions 

• Perform varied administrative tasks and special projects to promote smooth operations, and in support of the clinic’s dual mandate - to provide excellent patient care and to educate optometry student clinical interns


  • Medical Secretarial, Health Administration, or Optometric Assistant diploma, medical terminology course, or equivalent combination of education and experience
  • Minimum of 2 years of experience working in a health care environment, preferably in an optometric practice setting is recommended
  • Experience in a patient/customer facing role
  • Experience working with cash/receiving payments 
  • Working knowledge of an electronic medical records (EMR) system, preferably Visual-Eyes (VE) or another system tailored to optometry • Working knowledge of OHIP regulations specific to optometry preferred
  • Working knowledge of Privacy legislation
  • Basic knowledge of infection prevention and control practices
  • Well-developed oral and written communication skills exercising tact and diplomacy
  • Well-developed problem solving and conflict resolution skills to deliver exceptional patient/customer service and experience
  • Ability to work independently and collaboratively as part of a team
  • Ability to accommodate different assignments, working schedules and specialty clinics
  • Proficiency in Microsoft Office (Outlook, Word)

Please submit your application to:

Special Projects Officer, Balsillie School of International Affairs (BSIA)

Special Projects Officer, Balsillie School of International Affairs (BSIA)

The Balsillie School of International Affairs (BSIA) is an institute for advanced research, education, and outreach in the fields of global governance and international public policy. As a hub in a global network of scholars, practitioners and students, the School’s mission is to develop new solutions to humanity’s critical problems, to improve global governance now and in the future, and to contribute to enhancing the quality of people’s lives around the world.

In September 2023, the BSIA was the recipient of a generous $5 million gift from the Balsillie Family Foundation to establish the Technology Governance Initiative. This initiative consists of four pillars, two of which will be managed by the Special Projects Officer: the annual publication of the Balsillie Survey, and the coordination of a technology governance-themed Case Study series. The Special Projects Officer will also aide the team with the development of other BSIA publications, including the Balsillie Papers.

Supported by BSIA research students, the Balsillie Survey will be published annually and present data and analysis reflecting technology governance and policy-related feedback from Canada’s top technology leaders. The Special Projects Officer will be responsible for the project management of the survey including the research design, methodology supporting the survey development, distribution, analysis, and the overall coordination of the publication in line with target dates. The published survey will provide important empirical data and analyses for both the policy and research communities.

The Case Studies program will provide a platform to profile technology governance thought leadership in Waterloo Region, and be used as a teaching tool for international affairs classrooms and beyond. The Special Projects Officer will support the development of Case Studies from the proposal phase through to publication and promotion. This initiative will also provide research opportunities for BSIA students, who will work with the Special Projects Officer to support lead authors.


  • Develop and nurture relationships with Canada’s industry, policy and technology leaders.
  • Provide support to BSIA’s Technology Governance Steering Committee.
  • Work with the BSIA partner institutions’ survey research centres and offices of research ethics to develop the research process of the annual Balsillie Survey (survey construction, sampling method, data collection, analysis, etc.).
  • Determine the optimal results output, and develop the key communications to support the launch of the survey publication.
  • Manage the technology governance Case Studies program by vetting proposals, coordinating RA support, peer review and editing services, and posting the final Case Studies online.
  • Oversee the outreach and promotion of the Case Studies Program.
  • Coordinate the Balsillie Papers publication process from the submission stage through to publication.
  • Support the development of relevant promotional content to support the BSIA’s strategic communications and social media channels.


  • Keen understanding of the technology governance landscape
  • 3+ years of experience with survey development, conducting research and data analysis
  • Post-secondary education (at Masters level) in business, economic development, public policy, governance, planning, or equivalent related program
  • 3-5 years of demonstrated experience in project management and writing reports/proposals
  • Strong presentation skills, sound judgment and a strategic thinker
  • Ability to exercise appropriate etiquette and protocol in all electronic, written and in-person interactions
  • Outstanding verbal and written communication skills
  • Excellent problem solving, critical thinking and analytical skills

This is an 18-month, full-time position with benefits and optional enrollment in an RSP matching program, with the possibility of contract renewal, based on funding and performance. The position will be in-person at the BSIA Campus in Waterloo, with the option of working one day a week virtually. If this position interests you, please submit a resume and cover letter to the attention of Tiffany Bradley at by Friday, February 9, 2024.

We encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. The Balsillie School is committed to accessibility for persons with disabilities. If you have any application or interview accommodation requests, please contact

Human Resources Coordinator, The Schlegel - UW Research Institute for Aging (RIA)

Human Resources Coordinator, The Schlegel - UW Research Institute for Aging (RIA)

Department: Operations Team
Posting Date: February 8, 2024 - until filled
Term: Fixed-term contract until June 30, 2025
Hiring Range:  $55,000 - $65,000 annual salary
Benefits: Extensive benefit package inclusive of health, dental, RRSP matching, and paid personal days. Hybrid working options available for team members to work up to 1 day per week from home.


The Schlegel-UW Research Institute for Aging (RIA) is a charitable non-profit organization that partners with the University of Waterloo, Conestoga College, and Schlegel Villages to enhance care and quality of life for older adults. Through engagement with key partners and collaborators, RIA supports practice-relevant research and knowledge mobilization. Research evidence is used to inform programs, education and training, and influence practice and policy.

Primary Purpose

The Human Resources Coordinator supports the coordination of administrative activities related to human resources.   This role will help with various administrative needs, including recruitment and onboarding, payroll, maintaining files, and project support.  This role will model the RIA’s values and culture and support organizational compliance with internal policies and procedures.

The role will support RIA’s vision, mission, and values as well as have an interest and passion for enhancing quality of life and care for older adults and team members working in senior living.

Key Accountabilities

  1. Human Resources Coordination: Establish and maintain team members files, including mandatory training, contracts, current team member information. Support compliance with various regulations including Employment Standards Act and Occupational Health and Safety Act.

  2. Recruitment and Onboarding: Complete full-cycle recruitment for all internal and external positions to fill vacant positions to meet role requirements.  Responsible for preparing and posting job descriptions, pre-screening qualified candidates, administering the interview process, checking references, verifying contract conditions and executing employment contracts.   Support and coordinate team member orientation and onboarding in alignment with organizational culture and values.

  3. Retention: Support small projects that aid in the development and execution of programs and initiatives that support people and culture. Administer payroll/compensation and benefits (health, vacation, etc) for all team members. Support programs that engage in organizational culture and employee retention, including, team meetings/events, work anniversaries, and employee check-ins.

  4. Teamwork: Pro-actively and regularly communicate with supervisor regarding assigned work, including communicating obstacles and challenges as they arise. Establish quality relationships with internal team members. Deliver and participate in team and organization-wide virtual and in-person meetings and events.

  5. Communication:  Strong written and verbal communication skills with the ability to tailor messaging to diverse audiences and maintain confidential information.  Support company-wide communications and initiatives to maintain organizational culture, transparency, and team member engagement.  Participate in organizational committees, as required.

  6. Other:  Take on additional tasks, activities and special projects, as they arise. 

Position Requirements


  • Post-secondary diploma or degree in human resources and related field or discipline.

Skills and Experience:

  • A minimum of 3 years of experience in human resources.

  • Ability to maintain a high degree of professionalism with respect to confidentiality and sensitive information.

  • Ability to model RIA values and nurture and drive collaboration and thriving workplace culture.

  • Strong organizational skills to ensure accurate storing of information and records.

  • Able to work independently and as part of a collaborative team.

  • Ability to adapt to change and manage competing priorities.

  • Self-starter with a proactive attitude who can anticipate needs with strong organizational skills.

  • Experience and fluency using Microsoft and Google Workspace products.

  • Fluent in English. Fluency in French is an asset but not required.

  • Must have a valid driver’s license and be available for occasional travel.

  • Eligible to obtain a police background/criminal record check.

Scope of Work:

  • Interpersonal Skills: Communicates effectively with internal team members and external partners; professionally represents the RIA in all communications and at events.

  • Level of Responsibility: Responsible for ensuring the effective and efficient implementation of human resources activities in alignment with the goals and objectives.

  • Decision-Making Authority: Accountable to make operational decisions for the day-to-day operations of the administrative activities with support from the supervisor.

  • Physical and Sensory Demands: Minimal demands, typical of a position operating within an office environment; periods of extensive sitting at a desk and in meetings and concentrated use of visual senses; substantial repetitive keyboard/mouse movement; high sensory demands because of required concentration and attentiveness to detail and regular distractions and interruptions.

  • Working Environment: Much of the time is spent sitting in a comfortable position with frequent opportunities to move about. Office is located in a comfortable indoor area and options for hybrid work are available for this position. The work is varied and assignments may change frequently. Work will involve regular interaction with RIA team members. There are deadline pressures, while at the same time there is a demand for thoroughness and accuracy. Occasional travel is required.

Vaccination Statement

All researchers, employees and students of the RIA who will work with long-term care homes, colleges, universities and other partners are required to comply with the vaccination policies of those external organizations to complete their work. Of note, vaccination policies are subject to change. The requirement to comply with those evolving policies does not change.

Equity Statement

The RIA is committed to equity, diversity and inclusion within its community and organization. We strongly welcome and encourage applications from Indigenous Peoples, racialized groups, women, 2SLGBTQI+ people, persons with disabilities and people from other equity-deserving groups.

The RIA is pleased to accommodate individual needs in accordance with the Accessibility of Ontarians with Disabilities Act, 2005 (AODA) within our recruitment process. If you require accommodation at any time throughout the recruitment process, please let us know.

Funding Statement

Please note that all positions at the RIA and the continuation of these positions are conditional upon funding.

How to Apply

RIA invites applications (cover letter and resume) to be submitted by email to Please include the job title in the subject line of the email.