Affiliated and Federated institutions

Hiring Range: $32,000 - $35,000(NOTE: The hiring range for this role reflects an adjustment for the value of the live-in accommodations) 
Benefits: Extended health, vacation
Department: Student Affairs

Position Profile

Reporting to the Manager, Residence and Community Life, the Residence and Community Life Assistant (RCLA) is immersed in facilitating student life programming for St. Jerome’s University (SJU) students. This is a live-in position that shares the residence on-call responsibility with other Student Affairs staff. The incumbent will provide on-site support and mentorship to all students and relevant student leaders and respond to community needs as necessary. The RCLA is also responsible for oversight of student activities leadership teams. As a unit, the Residence and Community Life team will enhance leadership and learning engagement opportunities within the residence and student community at SJU.

Why St. Jerome’s University?

At. St. Jerome’s University, we embrace and celebrate the philosophy of educating the whole person – intellectually, physically, emotionally, and spiritually. Our commitment to academic excellence and to the integration of knowledge, research, and experiential learning allows us to inspire learning and discovery not only in our students but also in those with whom we interact. The University’s mission focuses on preparing leaders who are conscious of the diversity, complexity and richness of the human experience and are formed here to contribute thoughtfully, creatively and positively to the common good of society. We foster a respectful, inclusive community that is centered on the well-being of our students, staff, and faculty, and the promotion of the common good, consistent with the ideals of the contemporary Roman Catholic Church.

How will you contribute as the Residence and Community Life Assistant?

Student Life Involvement and Student Leadership

• Supports day to day student life and student life programming and activities including the coordination and implementation of key annual student-focused events

• Works with Student Affairs team members to help Student Leaders coordinate student life programming that supports and encourages academic enrichment, personal development, and the community involvement of all students

• Supports the development and learning of student leaders through training and mentoring

Residence Operations

• Assists with key residence processes, including move-in and move-out.
• Meets and facilitates regular student activity team meetings and brings items of note to the attention of residence staff.
• Works with the Residence and Community Life team to ensure residence expectations are followed
• Shares responsibility for after hours on-call support for the residence community and responds to student issues and emergencies that may include, but are not limited to: mental health support, facilities and maintenance concerns, and substance use related matters.

Working Conditions

• This is a full-time position working standard business hours that can be flexed to accommodate events and programming (including weekends and evenings) based on the student life schedule.
• This is a live-in position. The incumbent is provided with a private suite containing a bedroom, living room, washroom, and kitchen as part of their compensation

As a successful Residence and Community Life Assistant you have:

• Completion of Post Secondary Education Required
• An understanding of the First-Year university experience, and student transition and ability to relate with and connect to young adults
• Student leadership experience in residence and/or student life programming
• An understanding of equity, diversity, and inclusion as it relates to student life
• Demonstrated experience with software programs such as Microsoft Teams and Microsoft Office Suite
• Demonstrated ability to respond effectively to sensitive inquiries, complaints, and student issues, while exercising good judgment, discretion, and maintaining confidentiality
• Strong organizational, oral and written communication skills
• Presentation and group facilitation/training experience
• Demonstrated ability to take initiative, work independently and as a member of a team
• Training such as ASIST, SafeTALK, Mental Health First Aid, First Aid and CPR is an asset
• Ability to obtain a Vulnerable Sector Check

The Way We Work and Live

Employees have opportunities to participate in our community, work within cross-organizational teams, demonstrate their commitment to learning and development, and contribute to the University’s mission. As a federated university with the University of Waterloo, St. Jerome’s University employees, just like our students, enjoy the advantages of a small community while have the opportunity to participate and contribute to the greater community.

We acknowledge, with respect, that St. Jerome's University and the University of Waterloo reside and operate on the traditional territory of the Attawandaron, Anishinaabeg, and Haudenosaunee peoples. Our University is situated on the Haldimand Tract, the land Frederick Haldimand granted to the Haudenosaunee of the Six Nations of the Grand River in 1784 that includes 10 kilometers on both sides of the Grand River and extends from its source to Lake Erie.

We give thanks for the privilege to work and live on this land, and we are committed to building respectful relationships with Indigenous people and communities, to enhance our knowledge, and learn how we can have an active role in reconciliation.

To Apply: Please send your application to sjuhr@uwaterloo.ca by Sunday April 21, 2024, Attention Rebekah Dejong, Manager, Residence and Community Life.

The University respects, appreciates and encourages diversity. Applications from all qualified individuals are encouraged.

Renison University College, affiliated with the University of Waterloo, acknowledges that we live and work on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. Renison is situated on the Haldimand Tract, the land promised to the Six Nations that includes ten kilometres on either side of the Grand River. Renison invites applications for the full-time, ongoing position of Digital Design and Program Promotion Coordinator (35 hours per week; grade 14, salary range: $53,040.00 - $66,300.00).

Respected as an inclusive community that values the diversity of its faculty, staff, and students, Renison is committed to engaged education for the well-being of the world, offering degree programs reflecting social engagement through the School of Social Work, and the Social Development Studies Department; global engagement through our Culture and Language Studies Department and community engagement in our non-degree programs, including the English Language Institute, through the Centre for Continuing and Professional Education. More information about the College is available at uwaterloo.ca/renison.

Objectives:   As part of the Registrar’s Office, the Digital Design and Program Promotion Coordinator works in collaboration with the Registrar to provide proactive support and design for all degree program promotion initiatives with a focus on electronic and print materials. The role also aids the Registrar, other registrarial staff, and staff and faculty at Renison University College. The incumbent uses their thorough knowledge of design principles for both print and electronic materials, as well as Renison and University of Waterloo policies and practices, to perform a variety of administrative functions in support of academic programs, including degree publication editing and coordination, communication and user experience design, creation of newsletters and social media posts, website maintenance, course and program promotion and retention. Additionally, the incumbent will represent Renison in a manner consistent with the values, goals, and strategic directions of the University College.

Qualifications:  
Required:

• University degree. Preferably in user experience design, graphic design, marketing, communications, advertising, writing. A combination of college certificates, university degrees, and experience will be considered.
• 2+ years user experience design or graphic design for print and electronic promotional materials.
• 2+ years designing promotional campaigns for lead capture (print, web, presentations).
• 2+ years writing promotional material and drafting email communications.

Preferred:

• 1+ years managing promotional campaigns that cross over various departments and stakeholders.
• 1+ years administrative experience preferably gained in a university environment.
• 1+ years knowledge of post-secondary policies and procedures.
• Excellent communication [written and oral], interpersonal and organizational skills.
• Demonstrated excellence with user experience design or graphic design skills obtained through education and experience.
• Strong computing skills using Microsoft Office Suite and other design software, and proficiency in website structures and maintenance.
• Demonstrated ability to manage overlapping complex program promotion campaigns that include various stakeholders and competing timelines.
• Demonstrated ability to work as part of a team and independently with minimal supervision within a deadline-oriented, multi-tasking environment.
• Ability to work in an environment with regular interruptions and shifting priorities.

To Apply
Upload your application package (including, at minimum, a resume and three references) to Interfolio. The review of applications will begin on April 29, 2024 and will continue until the position is filled.

Renison University College respects, appreciates, and actively encourages diversity. As part of Renison’s commitment to equity within the College, we welcome and encourage applications from all qualified individuals with diverse experiences based on race, ethnic origin, religion, age, colour, gender identity and expression, sexual orientation, ability or disability, including women, 2SLGBTQ+, Indigenous Peoples, and other visible minorities. While all qualified candidates are encouraged to apply, Canadian citizens and permanent residents will be given priority. Renison is committed to accessibility for persons with disabilities.  Accommodations are available upon request for candidates participating in all parts of the hiring process. Please contact a member of Renison’s Human Resources department with accommodation requests. Please note that only applicants selected for an interview will be contacted.

References will be solicited at a later stage in the process as needed. The successful candidate will be asked for consent to have an educational and criminal records verification completed. The criminal records verification provides an indication of the existence of adult criminal convictions, for which a record suspension has not been granted, within the RCMP National Repository of Criminal Records.

A full job description is available here.

Renison University College, affiliated with the University of Waterloo, acknowledges that we live and work on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. Renison is situated on the Haldimand Tract, the land promised to the Six Nations that includes ten kilometres on either side of the Grand River. Renison invites applications for the full-time, ongoing position of BSW Admissions Coordinator and Academic Advisor (35 hours per week; grade 14, salary range: $53,040.00 - $66,300.00).

Respected as an inclusive community that values the diversity of its faculty, staff, and students, Renison is committed to engaged education for the well-being of the world, offering degree programs reflecting social engagement through the School of Social Work, and the Social Development Studies Department; global engagement through our Culture and Language Studies Department and community engagement in our non-degree programs, including the English Language Institute, through the Centre for Continuing and Professional Education. More information about the College is available at uwaterloo.ca/renison.

Objectives:   The BSW Admissions Coordinator and Academic Advisor Provides proactive, student-focused front-line service, as well as assistance to the Registrar and staff and faculty at Renison University College.  The incumbent uses their thorough knowledge of both Renison and University of Waterloo policies and practices to coordinate the Bachelor of Social Work (BSW) admissions and pre-assessment process, maintain academic and student records, and perform a variety of administrative functions in support of academic programs, including advising BSW-bound post-degree students, BSW Students, and Renison-registered Arts students. Additionally, the incumbent will represent Renison in a manner consistent with the values, goals, and strategic directions of the University College.

Qualifications:  

• University degree in any discipline.
• 1 - 3 years administrative experience preferably related to an academic program.
• 1+ years knowledge of post-secondary policies and procedures, particularly in admissions.
• Knowledge and understanding of university policies and practices with respect to admissions is an asset.
• Strong analytical abilities, data collecting skills, and a strong attention to detail.
• Exceptional oral and written communication, interpersonal, organizational, and customer service abilities.
• Ability to work as part of a team and independently without supervision, handle multiple and competing priorities, and consistently meet deadlines.
• Ability to handle confidential information appropriately.
• Ability to navigate complex situations and provide solutions.
• Demonstrated interest and commitment to working with students.
• Intermediate computer skills using MS Office Suite.
• Ability to work in an environment with regular interruptions and shifting priorities.
• Diplomacy and tact. The ability to work with all students and maintain confidentiality.

To Apply
Upload your application package (including, at minimum, a resume and three references) to Interfolio. The review of applications will begin on April 29, 2024 and will continue until the position is filled.

Renison University College respects, appreciates, and actively encourages diversity. As part of Renison’s commitment to equity within the College, we welcome and encourage applications from all qualified individuals with diverse experiences based on race, ethnic origin, religion, age, colour, gender identity and expression, sexual orientation, ability or disability, including women, 2SLGBTQ+, Indigenous Peoples, and other visible minorities. While all qualified candidates are encouraged to apply, Canadian citizens and permanent residents will be given priority. Renison is committed to accessibility for persons with disabilities.  Accommodations are available upon request for candidates participating in all parts of the hiring process. Please contact a member of Renison’s Human Resources department with accommodation requests. Please note that only applicants selected for an interview will be contacted.

References will be solicited at a later stage in the process as needed. The successful candidate will be asked for consent to have an educational and criminal records verification completed. The criminal records verification provides an indication of the existence of adult criminal convictions, for which a record suspension has not been granted, within the RCMP National Repository of Criminal Records.

A full job description is available here.

Renison University College, affiliated with the University of Waterloo, acknowledges that we live and work on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. Renison is situated on the Haldimand Tract, the land promised to the Six Nations that includes ten kilometres on either side of the Grand River. Renison invites applications for the full-time, ongoing position of Assistant to the School of Social Work, MSW Program (35 hours per week; grade 12, salary range: $44,635.00-$55,794.00).

Respected as an inclusive community that values the diversity of its faculty, staff, and students, Renison is committed to engaged education for the well-being of the world, offering degree programs reflecting social engagement through the School of Social Work, and the Social Development Studies Department; global engagement through our Culture and Language Studies Department and community engagement in our non-degree programs, including the English Language Institute, through the Centre for Continuing and Professional Education. More information about the College is available at uwaterloo.ca/renison.

Objectives:  

The Assistant to the School of Social Work, Master of Social Work (MSW) Program, provides administrative support to the School of Social Work as directed by the Administration & Student Services Manager.  Responds to Master of Social Work inquiries, monitors the Field Education Intern Placement Tracking System, organizes and maintains the School’s web pages and assists with the School of Social Work generic email account. The position ensures that administration queries and practices are completed in a timely and confidential manner. This role is expected to provide coverage for the Bachelor of Social Work program when and if required. Additionally, the incumbent will represent Renison in a manner consistent with the values, goals, and strategic directions of the University College.

Qualifications:  

• Undergraduate degree preferred; equivalent combination of education and experience will be considered.

• Minimum of 2 years’ office administration experience, preferably within a university or higher education setting.
• Excellent computer skills.
• Excellent communication (oral and written) skills.
• Strong interpersonal skills including demonstrated collaborative abilities and approachability, able to participate in a team environment.
• Highly detail-oriented, with an aptitude for accuracy.
• Effective organizational skills, with the ability to multi-task efficiently and work with multiple priorities and deadlines.
• Required to maintain high degree of confidentiality.

To Apply

Upload your application package (including, at minimum, a resume and three references) to Interfolio. The review of applications will begin on May 6, 2024 and will continue until the position is filled.

Renison University College respects, appreciates, and actively encourages diversity. As part of Renison’s commitment to equity within the College, we welcome and encourage applications from all qualified individuals with diverse experiences based on race, ethnic origin, religion, age, colour, gender identity and expression, sexual orientation, ability or disability, including women, 2SLGBTQ+, Indigenous Peoples, and other visible minorities. While all qualified candidates are encouraged to apply, Canadian citizens and permanent residents will be given priority. Renison is committed to accessibility for persons with disabilities.  Accommodations are available upon request for candidates participating in all parts of the hiring process. Please contact a member of Renison’s Human Resources department with accommodation requests. Please note that only applicants selected for an interview will be contacted.

References will be solicited at a later stage in the process as needed. The successful candidate will be asked for consent to have an educational and criminal records verification completed. The criminal records verification provides an indication of the existence of adult criminal convictions, for which a record suspension has not been granted, within the RCMP National Repository of Criminal Records.

A full job description is available here.

Job Description: Residence Life Staff Coordinator
Grade: G ($54,305.96-$67,882.45)*
Current Revision: March 25, 2024
Reports to: Director, Student Life

Job Summary:
The Residence Life Coordinator (RLC) has the responsibility for ensuring the delivery of the student experience for students living in the residence. These responsibilities include the advising and supporting of student staff (e.g. Dons and Peer Leaders), the holistic development of the student, responding to student concerns, implementing a consistent approach to policy enforcement, monitoring and responding to health and safety concerns, and ensuring a positive residence experience for students in the residence. The RLC provides day-to-day leadership for the Don team and supports a residence section (150 – 350 students).

This is a live-in position, directly overseeing a group of live-in student staff members. This position participates in a 24/7 on-call rotation.

*A portion of compensation is comprised of a taxable benefit for free living accommodations (approximately $9,579)

Job Tasks:
Supervision and Human Development (25%)

• Oversees and directs the day-to-day work of 12 – 20 student employees including Residence Life Dons, Community Advisors, Experiential Learning Advisors, and Living Learning Community Peer Leaders.
• Participates in and makes decisions regarding the recruitment and hiring of student staff positions such as Dons and Peer Leaders.
• Participates in evaluation and assessment processes to aid the Director in completing termly performance evaluations and implementation of ongoing developmental feedback.
• Provides leadership during student-staff meetings and communicates information to the Director, Student Life and other appropriate staff.
• Establishes and maintains a schedule of regular meetings including frequent team meetings and regular 1:1 checks in with Dons.
• Coordinates the development and implementation of student-staff training, typically held at the start of each term. Provides ongoing individual and team-based development opportunities for student-staff.
• Contributes to an atmosphere of team and personal development by leading and supporting team-based initiatives, engaging in team projects, and supporting peers’ projects.
• Administer accountability processes for student staff to ensure consistency and that all staff are knowledgeable and consistent in implementing their responsibilities.
• Participates in a rotating On-Call schedule to support Duty Dons by providing guidance remotely, attending critical incidents, and performing follow up with Duty Dons.

Community Development (25%)

• Contributes to the delivery of Living Learning Community programs and educational activities in alignment with the College’s educational priorities.

• Plans and implements residence orientation, other transition programs, and move-in and move-out processes.
• Provides programming that meets the needs of students and promotes community engagement, participation, and student leadership opportunities.
• Completes assessment and evaluation to make recommendations for improvements to programs and residence life experiences.
• Provides leadership for Summer Programming activities such as conferences and non-residence related activities.

Administration (20%)

• Administer the day-to-day operations of a residence section (150 - 350 students) in conjunction with the facilities and student services staff.
• Provide communication support for student life focused activities (print, web, social media, emails, etc.).
• Administers floor and community budgets for the use of facilitating community building efforts, implementing LLC activities, and achieving educational priorities. Submits expense reports for reconciliation purposes.

Student Support (15%)

• Engages with students who are experiencing challenges in integrating into the residence community or transitioning to the university environment, serving as the primary point of contact for administration of roommate/suitemate and floor conflicts.
• Leads difficult conversations with students who experience challenges related to mental health, substance use, sexual violence, homesickness, isolation, academic stress, etc.
• Builds rapport with students and supports students in connecting to on-campus and/or off-campus resources.
• Implement procedures and educate students on safety and security measures.
• Role models visibility, availability, and approachability with staff, student-staff, and students. This includes evening and weekend responsibilities within the assigned community.

Student Conduct (10%)

• Ensure up to date knowledge of the United College Conduct Model, emergency response procedures, and resources for crisis management to facilitate student conduct processes and management of student issues.
• Ensure consistency when responding to and assigning outcomes to incidents.
• Facilitates conduct related conversations, and issues appropriate restorative or educational sanctions, in accordance with the United College Conduct Model.
• Maintains confidential records of students and related incidents within the appropriate databases.

Collaboration and Project Work (5%)

• Encourages, organizes, and executes new or unique projects that directly contribute to the overall satisfaction, well-being, or development of residents or the community.
• Engages in educational and developmental opportunities to foster an atmosphere of personal development, academic enrichment, and community engagement.
• Collaborates with other members and units at United College and across campus to facilitate an integrated and holistic student experience. This includes participating in important College wide and campus activities and functions.

Job Status: Temporary, full-time
Salary: $51,050.39 - $63,812.98
Reports to:  Director, Waterloo Indigenous Student Centre  

Job Summary:

The Programming Coordinator’s general responsibility is the planning and execution of programming such as soup lunches, cultural events, lectures and others as assigned. The Programming Coordinator also serves as host of the Centre on a day-to-day basis, welcoming students and ensuring that the Centre is functioning effectively to meet their needs. Finally, the Programming Coordinator maintains the WISC’s social media, under the direction of the WISC Director.

Job Tasks:

• Plan and deliver assigned programs and events, including soup lunches, cultural activities and orientation
• Provide support for major events such as the pow wow
• Host students in the Centre on a day-to-day basis and ensure the Centre is functioning effectively to meet their needs
• Monitor supply levels in terms of food, craft supplies and other items necessary to its operations
• Manage booking of the WISC space and the Ceremonial Firegrounds
• Maintain promotional aspects of WISC programs, Facebook/Instagram, in collaboration with the WISC Director and the College’s External Relations team
• Develop and distribute WISC newsletters and mass emails
• Maintain the WISC website, under the direction of the WISC Director
• Provide referrals to appropriate services (eg., registration, financial aid, counselling services, health) both on campus and off campus
• Provide direction to student assistants
• Participate in campus consultations on Indigenous matters
• Support UW Indigenous student recruitment initiatives when requested
• Participate in the broader work and activities of the College

Job Qualifications:

• A recent satisfactory Police Back Ground Check including vulnerable sector screening
• Preference will be given to an Indigenous candidate with a strong connection to an Indigenous community
• Work periodic evenings, weekends, and extended hours as required.

Education:

• Post-secondary degree in a related program

Experience:

• Experience with Indigenous student programming in a postsecondary setting

• Experience working with university and high school students
• Experience organizing and executing events or programs
• Experience working with Indigenous communities, knowledge keepers and/or Elders

Skills:

• Knowledge of diverse Indigenous cultures and protocols
• Knowledge of Indigenous learners’ needs
• Communication – verbal, written and on electronic/social platforms
• Interpersonal skills
• Ability to prioritize multiple responsibilities and meet deadlines    
• Able to work effectively in a team environment
• Must be competent in Microsoft Word, Excel and Powerpoint
• Excellent organizational and time management skills.
• Ability to facilitate group learning activities/workshops of teens

To apply, forward your cover letter and current résumé to utdcareers@uwaterloo.ca. The committee will begin reviewing application starting April 29, 2024.